NEWPORT BEACH, CITY OF 2 -2004 - Laserfiche WebLink

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Attachment A Part Four. Performance Period Activities, Continued Procurement Requirements Monitoring Grant Performance Record Retention Requirements Accessibility of Records Core cities and transit agencies must follow their own procurement requirements as long as they meet the federal requirements at a minimum. Federal procurement requirements for this grant can be found in; . OMB Circular A-102; . Title 28, CFR, Part 66.36; and, . DOJ Financial Guide, Part III, Chapter 10. The state may perform periodic reviews of the grant recipient's grant performance, including on-site visits. These reviews may include, but are not limited to: . Comparing actual grant activities to those approved on the Project Narrative and Budget Worksheet. . Confirming compliance with: - Grant Assurances; - Information provided on the performance reports; - Urban Area Homeland Security Strategies; and, - Transit Security and Emergency Preparedness Plans. Record retention requirements differ for property records vs. all other grant records. Refer to the following for specific requirements: . Title 28, CFR, Part 66.42 . DOJ Financial Guide, Part III, Chapters 6 and 12 In the Grant Closeout letter, the state will notify the grant recipient of the start of the record retention period for grant related records. The federal Department of Homeland Security, the DHS Office of Inspector General, the Comptroller General of the United States, OHS, OES and any of their authorized representatives, shall have the right of access to any books, documents, papers, or other records which are pertinent to the grant, in order to make audits, examinations, excerpts and transcripts. The right of access is not limited to the required retention period but shall last as long as the records are retained. Refer to 28 CFR 66.42 and DOJ Financial Guide, Part III, Chapter 12 for more information about accessibility of records. Continued on next page Page 35 FY04 Urban Areas Security Initiative