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<br />G. When an employee is required by his or her Department Head to attend a particular <br />course or seminar, the expense shall be borne entirely by the department. <br /> <br />7.3 Reimbursement. <br /> <br />A. Reimbursement will be based on the cost of tuition or registration fees and all <br />required texts and related material for each course. Additional expenses such as <br />meals and parking fees are not reimbursable. <br /> <br />B. Costs for required texts are eligible for one hundred percent (100%) reimbursement <br />subject to the following conditions: <br /> <br />I. That a duplicate of the required text(s) was unavailable for loan from the <br />departmental libraries prior to the commencement of course work; <br /> <br />2. That any textbook(s) purchased by the City shall be submitted to the <br />employee's respective departmental library in order that such text( s) may be <br />made available to all employees. <br /> <br />C. Maximum tuition reimbursement is one thousand five hundred seventy-five dollars <br />($1,575) per fiscal year, which the employee may claim either as costs are incurred <br />during the year or as one lump sum. <br /> <br />D. Employees shall be limited, for purposes of tuition reimbursement, to a maximum <br />of two (2) collegiate level courses of not more than a total number of units which is <br />equivalent to six (6) "semester" units per semester. One (I) "quarter" unit shall equal <br />two-thirds (2/3) of one (I) "semester" unit. <br /> <br />7.4 Procedures. <br /> <br />A. An employee who desires to seek tuition reimbursement under the provisions of this <br />Article must complete, in duplicate, an Application for Training and Educational <br />Assistance form and submit it to his or her Department Head prior to the <br />commencement of c1ass(es) or the payment of fees for registration/tuition. <br /> <br />B. The Department Head will recommend approval or disapproval based on established <br />criteria and budgetary constraints and then forward the application to the Executive <br />Director of Personnel Services. <br /> <br />C. The Executive Director of Personnel Services or his or her designee will approve or <br />disapprove the application for the City Manager. One copy will be returned to the <br />employee and the duplicate will be retained by the Personnel Services Department. <br />It is advisable that the applicant accomplish the procedure so far described in order <br />to ascertain the eligibility of the intended course of instruction for reimbursement <br /> <br />34 <br />