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<br />'-' <br /> <br />"wi <br /> <br />7!6!OILS <br /> <br />1. Record Keeoing/Reporting. SUBRECIPIENT shall keep aod maintain complete aod <br />adequate records aod reports to assist CITY in meeting aod maintaining its record keeping <br />responsibilities under the CDBG REGS, including the foJlowing: <br /> <br />(1) Records <br />a. Documentation evidencing program income requirements in <br />conformity with 24 CFR 570.504(b((2)(i), (ii) aod 24 CFR 570.503(b)(3) aod 24 <br />CFR 570.208(a)(2)(B) of the income level of persons aod/or families participating <br />in or benefiting by the SUBRECIPIENT program. <br /> <br />b. Documentation of the number of persons aod/or families participating <br />in or benefiting by the SUBRECIPIENT program. <br /> <br />c. Household information shall include number of persons, identification <br />of head of household, race/ethnicity, aod income verification. <br /> <br />d. Documentation of all CDBG FUNDS received from CITY. <br /> <br />e. Documentation of expenses as identified in the Budget Proposal, <br />including evidence of incurring the expense, invoices for goods or services, copies <br />of aoy aod all contracts or documentation pertaining to costs for subcontractors, <br />plus all other invoices for which CDBG FUNDS were expended, aod aoy payments <br />therefor. <br /> <br />f. Any such other related records as CITY shall reasonably require or as <br />required to be maintained pursuaot to the CDBG REGS. <br /> <br />1. Reports <br /> <br />(i) Payment Request. Concurrently with the submittal of each <br />quarterly report, on or before the 15th day of October, January, <br />April and July, SUBRECIPIENT shall submit both: ao original <br />invoice aod true copies of invoices, receipts, agreements or <br />other documentation supporting aod evidencing how the CDBG <br />FUNDS have been expended during the applicable quarter. <br /> <br />(ii) Quarterly Activity Report: SUBRECIPIENT agrees to keep monthly <br />records of aJl ethnic aod racial statistics of persons aod families benefited by <br />SUBRECIPIENT in the performaoce of its obligations under this Agreement, <br />including, but not limited to, the number oflow aod moderate income persons <br />aod households assisted in accordaoce with federal income limits, the number <br />of female heads of households assisted, new program information aod year-to- <br />date program statistics on expenditures, caseload aod activities.. <br /> <br />4 <br />