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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MAY 1, 2006 <br />TITLE: <br />CONTRACT RENEWAL FOR <br />POLYMER METER BOXES AND LIDS <br />(SPEC. NO. 04-021) <br />~• i <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 1s~ Reading <br />^ Ordinance on Intl Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Renew the contract with Armorcast Products Company for the purchase of <br />polymer meter boxes and lids for a one-year period in an annual amount not <br />to exceed $38,000. <br />DISCUSSION <br />The Finance and Management Services Agency's Central Stores section stocks <br />and distributes meter and valve boxes for use by the Public Works Agency's <br />Water Resources Division. The boxes are used to house, protect, and <br />provide access to water meters and valves within the City's water system. <br />The contract for polymer meter boxes is designed to provide quality <br />products at significant savings based on quantity pricing. <br />On May 3, 2004, the City Council awarded a contract to Armorcast Products <br />Company for a two-year period, with provision for three one-year renewals. <br />The vendor has agreed to renew the contract; however, the vendor has <br />requested a 20 percent increase due to the rising costs of raw materials. <br />The vendor has performed satisfactorily during the past contract period, <br />and staff recommends the first renewal of the contract. <br />FISCAL IMPACT <br />Funds for the purchases are available in the Stores Inventory account <br />(account no. 75-01-1131). The corresponding costs are charged to the Water <br />Division as the inventory of meter and valve boxes is used. <br />(~C`Snt`. nr ~ <br />yr Francisco Gutierrez <br />Executive Director <br />Finance and Management Services Agency.,, <br />R_ 4 <br />FG/WO/04-021R.2:uc ~ ~ ~+~~ <br />