MANAGEMENT PARTNERS, INC. (2006 Fire Strategic Plan and Teambuilding)

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February 20, 2006 Fire Chief Phillip M. Garcia City of Santa Ana 1430 South Broadway Santa Ana, CA 92707 Dear Chief Garcia: Thank you for the opportunity for Jan Perkins of our firm to meet with you to discuss providing assistance with developing a framework for a strategic plan and conducting teambuilding for your staff in the Santa Ana Fire Department. Management Partners is pleased to provide this proposal for your consideration. We understand your focus is establishing a clear vision for the Fire Department, setting goals that can be achieved with the available resources, creating a statement of values for your team to use as a foundation for its work, and establishing team agreements about communication practices that will foster effective work within the organization. Management Partners specializes in helping local government leaders improve the way in which their organizations serve the public. We know that successful organizations have clear systems for planning and managing work. Their staffs are well supported by good leadership and sound management in their everyday relationships. We bring a strong understanding of local government, with a bias toward implementation of best - practice ideas that are tailored to the unique circumstances of the individual client. Proposed Work Plan Management Partners has designed a work plan that has several activities, as described below. The process we envision includes three half -day facilitated goal -setting and teambuilding workshops with your management staff, development of prioritized goals and projects, and development of resource worksheets for each of the priority goals and projects. The work done in this engagement will be the foundation for a strategic plan for the Fire Department, which can be updated annually. Written deliverables will include a report setting forth the mission and vision of the Fire Department, strategic goals for the department, goals for each division, and priority projects for the Fire Department. Additionally, the process will produce a statement of values for the department, and specific communication practices to put in place. Throughout the engagement, we will be working collaboratively with you and others you designate, to ensure the desired results are achieved. In addition, we will facilitate discussions at the workshops about communicating the progress and results of this planning effort to other Fire Department employees.