MANAGEMENT PARTNERS, INC. (2006 Fire Strategic Plan and Teambuilding)

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determine if those resources are currently available, and identify other information relevant to accomplishing goals. In this step, the management team will identify which of the goals and projects are currently under way, which are aligned with other work that is being done, what work may need to shift to make way for the new priorities, and other aspects of aligning goals to the ongoing work of the Fire Department. Activity 7: Facilitate Third Workshop The third facilitated session will focus on the resources needed and the department environment that must be in place for the goals and projects to be achieved. In this session, we will discuss the values of the management team, identify the communication practices desired, and discuss other norms and behaviors needed for team effectiveness. The management team also will make final decisions about goals and projects, and discuss how all of this will be communicated to the rest of the Fire Department employees. Activity 8: Prepare Document Management Partners will produce a document that contains the framework for the Fire Department's strategic plan. It will include the agreed -upon mission and vision statements, the values of the management team, the priority goals and projects, the SWOT analysis, and the results of the employee focus groups. Activity 9: Prepare Implementation Plan Management Partners will prepare a plan for implementing the Strategic Plan which will establish performance measures for the goals, action steps and timelines, assignments, how the plan will be integrated into other business processes (such as budget process, other planning processes), and a communication plan. Project Timeline The process is anticipated to take nine months to complete. The following is a sample timeline that provides perspective on the sequencing of activities. If the process can begin in early April, the principal work can be completed by mid -November, which we understand is an important date for Fire Department activities. • April: Start project, review background materials, and conduct interviews • May: Facilitate first workshop with management team • June: Conduct focus groups with department employees • July: Facilitate second workshop with management team • August — September: Coordinate the management staff's preparation of resource worksheets for each goal and project • October: Facilitate third workshop with management team • November — December: Prepare strategic plan and implementation plan Project Team Jan Perkins, a Partner with our firm, will manage this project. Rebekka Hosken, Senior Management Advisor, will provide assistance. Jan Perkins has 30 years of management experience in local government. She was City Manager of both Fremont and Morgan Hill, California. She also served the cities of Santa Ana, California, Grand Rapids and Adrian, Michigan, in executive management positions. Jan provides expert assistance to government leaders in facilitation,