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REQUEST FOR ~~ <br />C O U N C I L ACTION 4,dacation Ist <br />CITY COUNCIL MEETING DATE: <br />MAY 15, 2006 <br />TITLE: <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />CONTRACT AWARD FOR <br />MAINTENANCE CLOTHS <br />(SPEC. NO.06-044) <br />CI Y MAN ER <br />RECOMMENDED ACTION <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 1s' Reading <br />^ Ordinance on Intl Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Peerless Materials Company for maintenance cloths for a <br />two-year period, with provision for three one-year renewals exercisable by <br />the City Manager or his designee in an annual amount not to exceed $28,000. <br />DISCUSSION <br />The Central Stores section of the Finance and Management Services Agency <br />provides maintenance cloths as necessary for general cleaning requirements <br />throughout the City. The contract for maintenance cloths is designed to <br />provide quality products at significant savings based on quantity pricing. <br />The notice inviting bids was advertised on March 15 and 17, 2006, and bids <br />were solicited. A summary of the bid invitations and bids received is as <br />follows: <br />7 Invitations For Bid mailed <br />1 Invitation For Bid mailed to a Santa Ana vendor <br />6 Bids received <br />Bids were received, opened on March 29, 2006, and evaluated (Exhibit 1). <br />The bid received from Peerless Materials Company is responsive to the <br />specifications and meets the City's requirements. To allow for <br />unanticipated requirements, an additional twenty percent contingency has <br />been included in the award amount. <br />22F-1 <br />