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<br />Attachment A <br /> <br />State Policies and Requirements, Continued <br /> <br />Suspension or <br />Termination <br /> <br />The state may suspeod or tenninate subgrant funding, in whole or in part, or <br />other measures may he imposed for any of the following reasons: <br /> <br />· Failing to comply with the requiremeots or statutory objectives offedera1 <br />or state law. <br />. Failing to make satisfactory progress toward the goals or objectives set <br />forth in the subgrant application. <br />· Failing to follow grant agreement requiremeots or special conditions. <br />· Proposing or implemeoting substantial plan changes to the exteot that, if <br />originaIly submitted, the application would not have beeo selected for <br />funding. <br />. Failing to submit required reports. <br />· Filing a false certification in the application or other report or document. <br /> <br />Before taking action, the state will provide the subgrantee reasonable notice <br />of inteot to impose measures and will make efforts to resolve the problem <br />informally. <br /> <br />Closeout <br /> <br />The state will close a subgrantee award after: <br /> <br />· Receiving a subgrantee Performance Report indicating that all approved <br />work has heeo completed, and all funds have heeo disbursed; <br />. Completing a review to confirm the accuracy of reported information; <br />and, <br />· Reconciling actual costs to awards, modifications and paymeots. <br /> <br />If the closeout review and reconciliation indicates that the subgrantee: <br /> <br />· is owed additional funds, the state will send the fioal paymeot <br />automatically to the subgrantee. <br />. did not use all funds received, the state will issue an Invoice to recover <br />unused funds. <br /> <br />In the Grant Closeout letter, the state will notifY the subgrantee of the start of <br />the record retention period for all programmatic and fioancial grant related <br />records. <br /> <br />NOTE: Failure to maintain all grant records for the required retention period <br />could result in a reduction of eligible grant activities, and an invoice to retum <br />costs associated with the unsupported activities. <br /> <br />FY05 Homeland Security Grant Program <br /> <br />Page 13 <br />