A-2006-113 - Laserfiche WebLink

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. . 1 22.2 CONTRACTOR agrees to provi de ADMINISTRATOR wi th a copy of its 2 organization-wide audit for the period ending June 30 within sixty (60) days 3 after the end of its fiscal year. Failure to comply with this paragraph shall 4 be sufficient cause for ADMINISTRATOR, in its sole discretion, to deny payment 5 of any moni es under thi s or any other subsequent Agreement with CONTRACTOR 6 until such time the audit is received. ADMINISTRATOR may, in its sole 7 discretion, modify the date upon which the independent audit must be received, 8 upon notice to CONTRACTOR. 9 23. RECORDS, INSPECTIONS AND AUDITS 10 23.1 Financial Records: 11 23.1.1 CONTRACTOR shall prepare and mai ntai n accurate and 12 complete financial records. Financial records shall be retained, by 13 CONTRACTOR, for a minimum of four (4) years from the date of final payment 14 under this Agreement or until all pending COUNTY, State and Federal audits are 15 completed, whichever is later. 16 23.1.2 CONTRACTOR shall establish and maintain reasonable 17 account i ng, i nterna 1 control and fi nanci a I reporti ng standards in conformi ty 18 with generally accepted accounti ng pri ncipl es estab 1 i shed by the American 19 Institute of Certified Public Accountants (AICPA) and to the satisfaction of 20 ADMINISTRATOR. 21 23.2 Client Records: 22 23.2.1 CONTRACTOR shall prepare and maintain accurate and 23 comp I ete records of c Ii ents served, and dates and type of servi ces provi ded 24 under the terms of this Agreement in a form acceptable to ADMINISTRATOR. 25 23.2. 2 All c 1 i ent records related to services provi ded under the 26 terms of this Agreement shall be retained by CONTRACTOR for a minimum of four 27 (4) years from the date of fi na 1 payment under thi s Agreement or unti 1 all 28 pendi ng COUNTY, State and Federa 1 audi ts are completed, whi chever is 1 ater. (WBC0406l 27 of 37 (4/19/2006)