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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JUNE 19, 2006 <br />TITLE: <br />CONTRACT AWARD TO SYMCO GROUP, <br />INC. FOR EQUIPMENT MAINTENANCE OF <br />UNISYS COMPUTER SYSTEMS <br />ITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 1S1 Reading <br />^ Ordinance on 2nd Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Direct the City Attorney to prepare and the City Manager to execute a <br />one-year agreement with an option for two one-year renewals, with SYMCO <br />Group, Inc. for equipment maintenance of a Unisys Corporation V380 model <br />computer and related equipment in an amount not to exceed $64,500 and <br />authorize the Executive Director of the Finance and Management Services <br />Agency and the City Attorney to execute the optional renewals pursuant <br />to the terms of the original contract. <br />DISCUSSION <br />The City utilizes the Lawson financial system to record and process <br />accounting related transactions. The Lawson financial system resides on <br />the Unisys V380 mainframe computer equipment. Both systems have been in <br />place since 1988. <br />The original manufacturer of the Unisys V380, Unisys Corporation, no <br />longer provides service and support for the mainframe computer. SYMCO <br />Group, Inc. is currently the only firm in this geographical area <br />providing V380 model equipment maintenance. The City has contracted with <br />SYMCO Group, Inc. since 1998 for computer equipment maintenance. Their <br />service has been highly satisfactory and very responsive. <br />The agreement will provide very difficult to obtain maintenance service. <br />In addition, the City is currently seeking proposals to conduct a <br />financial requirements and an accounting needs assessment in order to <br />ultimately replace the City's current Lawson financial software. <br />Replacement of the Lawson financial software would provide an <br />opportunity to replace the aging equipment with modern hardware. <br />Prior to implementation of a new financial system, the agreement with <br />the Symco Group would allow the City, with 60 days notice, to cancel <br />coverage on any or all of the equipment maintenance without cost <br />penalty. <br />25K-1 <br />