FULL PACKET_2006-08-07 - Laserfiche WebLink

Home Browse Search

REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: AUGUST 7, 2006 TITLE: ~s ~~ CONTRACT AWARDS FOR ASPHALT STREET MAINTENANCE AND ASPHALT POTHOLE REPAIR (SPEC. NOS. 06-101 AND 06-103) ~~ CIT MA AG R RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1~' Reading ^ Ordinance on 2n° Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER I. Award a contract to Hardy & Harper, Inc. for asphalt pothole repairs for a one-year period, with provision for three one-year renewals, in the annual amount not to exceed $300,000. 2. Award a contract to Hardy & Harper, Inc. for asphalt street maintenance for a one-year period, with provision for three one-year renewals, in the annual amount not to exceed $566,900. DISCUSSION The Public Works Agency's Street Division is responsible for maintaining approximately 400 miles of streets within the City of Santa Ana. In order to do so, annual asphalt street maintenance and pothole repairs are required. In 2004, due to budgetary shortfalls, the City Council awarded contracts to Hardy and Harper, Inc. for its annual asphalt street maintenance and pothole repair programs. In 2005, the City Council renewed both these contracts for an additional year. Over the past several years, the City has realized good response and service from the contractor as well as flexibility of service levels. As needs change the contactor has the ability to increase or decrease resources without affecting City staff or other programs. The General Fund budget-for roadway maintenance has seen a 68% reduction of expenditures as well as a reduction of 18% in unit costs for work performed. Staff that was previously assigned to roadway maintenance has been reassigned to other maintenance programs such as graffiti removal, trees and roadway cleaning. 22D-1