HomeMy WebLinkAbout FULL PACKET_2006-06-05 (2)ORDINANCE NO. NS-2714
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF SANTA ANA CALLING FOR AND GIVING NOTICE OF
A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE
CITY OF SANTA ANA ON NOVEMBER 7, 2006 FOR THE
ELECTION OF CERTAIN OFFICERS AS REQUIRED BY
THE PROVISIONS OF THE CITY'S CHARTER
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA ANA
DOES ORDAIN AS FOLLOWS:
SECTION 1: The City Council hereby finds, determines and declares that under
provisions of the Charter of the City of Santa Ana, a General Municipal Election shall be
held on November 7, 2006 for the election of certain municipal officers;
SECTION 2. That pursuant to the requirements of the Charter, there is called and
ordered to be held in the City of Santa Ana. California, on Tuesday, November 7, 2006,
a General Municipal Election for the purpose of electing a Mayor for the full term of two
years; and Members of Wards 2, 4 and 6 of the City Council for the full term of four
years each.
SECTION 3. That the said general municipal election shall be conducted in
accordance with the Elections Code of the State of California, and the Clerk of the
Council is hereby authorized and directed to take all actions necessary or appropriate
with respect thereto, except to the extent such actions may be undertaken by the
Registrar of Voters of the County of Orange upon consolidation of the said special
municipal election with the statewide general election.
SECTION 4. That the notice of the time and place of holding said general
municipal election is hereby given, and the Clerk of the Council is hereby authorized
and directed to give such additional notice thereof as required by law.
ADOPTED this day of , 2006.
Miguel A. Pulido
Mayor
Ordinance No. NS-2714
Page 1 of 2
11 A-1
APPROVED AS TO FORM:
Joseph W. Fletcher
City Attorney
Laura Sheedy
Deputy City Attorney
AYES: Councilmembers
NOES: Councilmembers
ABSTAIN: Councilmembers
NOT PRESENT: Councilmembers
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify the
attached Ordinance No. to be the original ordinance adopted by the City
Council of the City of Santa Ana on ,and that said ordinance was
published in accordance with the Charter of the City of Santa Ana.
Date:
Clerk of the Council
City of Santa Ana
Ordinance No. NS-2714
Page 2 of 2
11 A-2
ORDINANCE NO. NS-2715
(JWF 6/13/06)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF SANTA ANA CALLING FOR AND GIVING NOTICE OF
A SPECIAL MUNICIPAL ELECTION TO BE
CONSOLIDATED WITH THE GENERAL MUNICIPAL
ELECTION TO HELD IN THE CITY OF SANTA ANA ON
NOVEMBER 7, 2006 FOR THE SUBMISSION TO THE
VOTERS OF QUESTIONS RELATING TO THE
AMENDMENT OF THE CITY CHARTER.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA ANA
DOES ORDAIN AS FOLLOWS:
SECTION 1: By Ordinance No. NS-2714, the City Council has declared that a
General Municipal Election shall be held on November 7, 2006 for the election of
municipal officers.
SECTION 2: Under provisions of the Charter of the City of Santa Ana and the
California Elections Code, a special election shall be held in conjunction with the
General Municipal Election to be held on November 7, 2006 and the following proposed
amendments to the City Charter shall be submitted to the voters:
A. A proposal to amend Section 400 of the Charter to read as set forth in
Exhibit A, attached hereto and incorporated herein by this reference;
B. A proposal to amend Section 401 of the Charter to read as set forth in
Exhibit B, attached hereto and incorporated herein by this reference;
C. A proposal to amend Section 413 of the Charter to read as set forth in
Exhibit C, attached hereto and incorporated herein by this reference;
D. A proposal to amend Sections 421 and 422 of the Charter to read as set
forth in Exhibit D, attached hereto and incorporated herein by this reference;
E. A proposal to amend Section 901 of the Charter to read as set forth in
Exhibit E, attached hereto and incorporated herein by this reference;
F. A proposal to amend Section 901.1 of the Charter to read as set forth in
Exhibit F, attached hereto and incorporated herein by this reference;
G. A proposal to amend Section 910 of the Charter to read as set forth in
Exhibit G, attached hereto and incorporated herein by this reference;
H. A proposal to amend Section 911 of the Charter to read as set forth in
Exhibit H, attached hereto and incorporated herein by this reference;
Ordinance No. NS-2715
Page 1 of 16
11 B-1
I. A proposal to amend Section 912 of the Charter to read as set forth in
Exhibit I, attached hereto and incorporated herein by this reference;
J. A proposal to amend Section 1200 of the Charter to read as set forth in
Exhibit J, attached hereto and incorporated herein by this reference.
ADOPTED this day of
2006
Miguel A. Pulido
Mayor
APPROVED AS TO FORM:
Joseph W. Fletcher, City Attorney
AYES:
NOES:
Councilmembers
Councilmembers
ABSTAIN: Councilmembers
NOT PRESENT: Councilmembers
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify that the
attached Ordinance No. NS- to be the original ordinance adopted by the City
Ordinance No. NS-2715
Page 2 of 16
11 B-2
Council of the City of Santa Ana on ,and that said ordinance was
published in accordance with the Charter of the City of Santa Ana.
Date:
Clerk of the Council
City of Santa Ana
Ordinance No. NS-2715
Page 3 of 16
11 B-3
Exhibit A
Sec. 400. Number, selection and terms of members.
The city council shall consist of seven (7) members elected at the times and in the
mnrr~manner} provided in this charter, each of whom, except for the mayor, shall
serve a term of four (4) years. The term of each member shall begin #eNewipg-sash
at 6:00 am on the
second Tuesday of December following certification of election results, and each shall
serve except as otherwise provided for in this charter, until his or her successor is
elected and qualified. Each office of councilmember shall be a separate office and,
except for the mayor, one (1) of such offices shall be assigned to each of the wards of
the city. Candidates for each office of councilmember other than the mayor shall be
nominated from such ward by the electors of such ward and candidates for mayor shall
be nominated by electors of the city, but all councilmembers shall be elected by the vote
of the electors of the city at large.
Ordinance No. NS-2715
Page 4 of 16
11 B-4
Sec. 401. Qualifications of members.
Exhibit B
To be eligible to be elected to the office of councilmember, a person must be a
~isteredgualified voter and a thirty (30) day resident of the ward from which klethe
candidate is nominated at the time nomination papers are issued te#im-as provided for
in ~°^"^^'~R^~ ^f the Elections Code of the State of California, except that the mayor
need only be a registered voter and thirty (30) day resident of the city at such time. In
the event any councilmember other than the mayor shall cease to be a resident of the
ward from which #ethe councilmember (or, in the case of an appointee, kMSthe
councilmember's predecessor) was elected, or in the event the mayor shall cease to be
a resident of the city, histhe office shall immediately become vacant and shall be filled in
the same manner as herein provided for other vacancies; provided, that where a
councilmember ceases to be a resident of the ward from which hethe councilmember
(or, in case of an appointee, #is-the councilmember's predecessor) was elected solely
because of a change in boundaries of any ward as in this charter provided, taethe
councilmember shall not lose h+sthe office by reason of such change. If a member of the
city council shall be convicted of a crime involving moral turpitude, #+sthe office shall
immediately become vacant and be so declared by the city council.
A_
erson who has served two (2) consecutive terms of four (4) years each shall be eligible
for appointment. nomination for or election to the office of councilmember (regardless
full term.
Short or partial terms shall not be considered-_in determining eligibility for appointment
nomination or election. For purposes of this charter short or partial terms shall only be
those where the councilmember was elected or appointed to replace another
councilmember who left office before the latter official's term expired Anv
councilmember who assumed office at the beainning of a term and left office early for
anv reason whatsoever shall be deemed to have served a full term
Ordinance No. NS-2715
Page 5 of 16
11 B-5
Exhibit C
Sec. 413. Adoption (Ordinancesl.
Every ordinance shall be introduced in writing'.^ !.".~ f~r^; i:,=: ~~'^~ '* '~ :~ ~~ f;^u!!;
passed. A copy of each ordinance and written resolution shall be available in the
council's chambers for public inspection during any council meeting at which the same
is to be passed or adopted. No ordinance shall be passed finally on the day it is
introduced, except for emergency ordinances as hereinafter defined in Section 415, nor
within six (6) days thereafter, nor at any time other than at a regular or adjourned
regular meeting. ,
A proposed ordinance may be amended or modified between the time of its introduction
and the time of its final passage providing its general scone and original purpose are
retained. The rights and powers conferred on the city council shall be exercised by
ordinance :~~~°^ cc ;.rc:;c'cv by th;c c';crtcr crD,-:a..:-Eo h, resolution or motion as
may be prescribed by the Constitution or Laws of the State of California and the
provisions of this Charter: provided, that each act of the city council establishing a fine
or other penalty or granting a franchise shall be by ordinance.
No order for the payment of money shall be adopted or made at any other than a
regular or adjourned regular meeting, except when a state of emergencv has been
declared or at an emergencv meeting properly convened.
All ordinances and written resolutions shall be signed by the mayor and attested by the
clerk of the council.
Ordinance No. NS-2715
Page 6 of 16
11 B-6
Exhibit D
Sec. 421. Non-Public Works Contracts,
j1The city shall not be bound by any contract, ° °^* ^° "^~^'^^++^~ ^•^•~'~°~
unless the same shall be made in writing by order of the city council, except as
hereinafter provided, and signed by sernean officer icon behalf of the city who has been
authorized to do so by the city council. The approval of the form of all contracts shall be
endorsed thereon by the city attorney, or his or her designated representative.
The city council may by ordinance authorize "•~ +"^ ^a..^,^+~..° ..^+°~ ^+ ^
,., ,.,, ., ,., r.,~...,....,..,,,...y.,., ..rp,~,., .,. ,
,.^+°~ ^s ^ ..,^;^.;+•• °+;+ .,,°..,"°. ,the city manager to bind the city on contracts for
such amounts as may be established from time to time. At least quarterly the City
Manager shall place on the Citv Council agenda for information. a report of contracts let
by the City Manager pursuant to authority Granted hereby. That report shall include the
identities of contractors and amounts of each contract.'
(c) The city council shall establish by ordinance rules and procedures for
competitive bidding for purchase of, or contracts for materials supplies, equipment or
procedures shall provide, where feasible. for review of such alternative sources of such
materials, supplies, equipment, or services, including professional services. as may be
available in competition with one another and selection therefrom on the basis of
obtaining maximum quality goods, services, or performance at minimum cost and may
provide for use of otherpublic agency bidding and contracting processes where found
to be otherwise consistent with this charter. Nothing herein contained shall authorize
any person to bind the city on any such contract if the same be a portion of a larger
purchase or series of purchases which, in the aggregate, exceed the authority herein
specified-Set by the city council hereunder.
Sec. 422. Public Works Contracts.
fa) For purposes of this section. "public works construction" shall be deemed to
mean a project for the erection or improvement of public buildings streets drains
sewers. or parks. Maintenance and repair of public buildings streets drains sewers or
parks shall not be considered as public works construction.
(Every contract '
Ordinance No. NS-2715
Page 7 of 16
11 B-7
for public works construction
time to time pv orainance of the city council pursuant to (c) below shall be made by the
city council with the lowest and best bidder after publication for at least two (2) days in a
newspaper of general circulation in the city of notice calling for bids and fixing a period
during which such bids will be received, which shall be for not less than ten (10) days
after the first publication of said notice, except where alternate contracting procedures
are utilized pursuant to (c), below.
Lc) The city council shall adopt by ordinance rules and procedures for competitive
bidding for all public works contracts which rules and procedures shall establish limits
requirements therefor: standards for resection of bids and dispensing with biddinq•
criteria and procedures for prepuailifvinq bidders and contractors• and utilization of
alternate project delivery systems such as design-build contracts For purposes of this
Article, "design-build" means a range of methods of procuring design and construction
from a single source. where the selection of the single source occurs before the
development of complete plans and specifications. Notwithstanding the foregoing anv
rule permitting dispensing of biddinq and/or performing work with city forces for anv
reason including an emergency shall require the affirmative votes of at least two-thirds
{2/3) of the members of the city council.
ser~strdstier ~
Ordinance No. NS-2715
Page 8 of 16
11 B-8
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Ordinance No. NS-2715
Page 9 of 16
11 B-9
Exhibit E
Sec. 901. Appointments, removals, vacancies, terms
f a~Except as otherwise specified in this charter, the member of each of the
appointive boards and commissions shall be appointed, and may be removed, by the
city council, subject in both appointment and removal by the affirmative votes of a
majority of the members. For boards or commissions havina at least seven (7)
members. the city council shall select seven (7) members from nominations made by
the council member (or the mayor in the case of the city-wide seat) whose term
coincides with that board or commission seat (as determined by the city council in
accordance with subsection (e) below. together with nominations from anv other
member of the council. All other appointments shall be as determined by this charter or
by the city council from time to time Beginning with terms starting after the 2006
General Election, at least fifty-percent (50%) of those persons nominated from time to
time by a council member shall be residents of the ward represented by such council
member. At the request of a council member. this rule may be waived by a 2/3 vote of
the Citv Council for anv one appointment if the requesting member is unable to find a
qualified and acceptable ward resident to nominate For purposes of this rule
residency is only required at the time of nomination
Vacancies from whatever cause arising shall be filled in the same manner.
Upon a vacancy occurring leaving an unexpired portion of a term, any appointment to fill
such vacancy shall be for the unexpired portion of such term. All terms shall begin on
the same date as city councilmember terms as provided in section 400 of this charter
(~If a member of a board or commission absents himself from~ee two (~2)
regular meetings of such board or commission, consecutively, unless by permission of
such board or commission expressed in its official minutes, or fails to attend at least
one-half (1/2) of the regular meetings of such board or commission within a calendar
year, or is convicted of a crime involving moral turpitude, or ceases to be a qualified
elector of the city, taisthe office shall become vacant and shall be so declared by the city
council.
Except as otherwise provided in this section, the members of such boards
and commissions shall serve for a term of four (4) years and until their respective
successors are appointed and qualified, but in no event shall any person be eligible for
reappointment who has served two (2) consecutive terms of four (4) years each,
irrespective of what seat or seats the member is appointed to by the city council
Notwithstandina the foregoing one seat shall be a city-wide seat having a (2) year term
which coincides with that of the Mayor and which shall be limited to four (4) consecutive
terms of two (2) years each Short or partial terms (as defined for city council in Section
401 of this Charter) shall not be considered. Unless otherwise provided by ordinance of
the city council for a board or commission having more or less than seven (7) members,
the terms of three (3) of the members of each such board or commission shall begin on
the date of the beginning of the term of office of council members elected at every
Ordinance No. NS-2715
Page 10 of 16
11 B-10
second general election commencing with the April, 1983 general election, andthe
terms of'~three (3) other members shall begin on the date of the
beginning of the term of office of council members elected at every second general
election commencing with the November, 1984 general election and one (1 ), as
designated by the city council, shall coincide with the term of the mayor. It is the intent
of this section that the term of office on boards and commissions shall be concurrent
with the term of office of council members. Thereafter, any appointment to fill an
unexpired term shall be for such an unexpired period. No person shall be eligible for
appointment to a board or commission who completed a term on the Citv Council
immediately preceding that board or commission term.
The city council shall determine which members of such boards and
commissions serving as such at the time of the April, 1983 general election shall serve
shortened or extended terms. Beginning with terms starting immediately following the
2006 general election, for board and commissions with at least seven (7) members the
city council shall designate seven (7) board and commission seats by ward and one
city-wide. These designations shall be solely for the purpose of nominations and
calculations of terms as provided in this Section 901 Except for purposes of the fifty-
percent (50%) nomination rule in subsection (a) above residency in that ward is not
required.
Ordinance No. NS-2715
Page 11 of 16
11B-11
Exhibit F
Sec. 901.1. Prohibition against serving as treasurer for campaign committee.
If any member of an appointive board or commission shall become the treasurer of a
campaign committee which receives contributions for any candidate for mayor or
councilmember, his or her office shall become vacant and shall be so declared by the
city council. Anv provisions of this Article IX notwithstanding no person who serves as
the treasurer of a campaign committee which receives contributions for anv candidate
for mavor or councilmember shall be eligible for appointment to anv appointive board or
commission.
Ordinance No. NS-2715
Page 12 of 16
11 B-12
Exhibit G
Sec. 949~Sarwe-910 Planning Commission-Powers and datie~Duties
The planning commission shall have power and be required to:
ni4.. nn.d ..f .+n~i I~.nrl .. + 'r! 1L. L~ r+ iL. f L.' L. 4h
~PP~O~
u periodically review the city's General Plan:
u Make studies and plans for future civic land use, including use as public
recreation facilities;
j~ Annually review the city's capital improvement program solely for
consistency with the general plan;
u Exercise such functions as to land subdivisions, zoning, and other city
planning as may be prescribed by ordinance.
u By its own motion, make such studies and investigations as it may deem
necessary for the formulation of planning and land use policies and report
its findings and recommendations to the city council or the city manager,
or to both such authorities, as it may see fit.
Ordinance No. NS-2715
Page 13 of 16
11 B-13
Exhibit H
Sec. 911. Personnel board--Membership.
The personnel board shall consist of seven (7) members to be appointed by the city
council from the qualified electors of the city. None of the members shall be removed
from office without reasonable and sufficient cause, in accordance with procedures as
provided by ordinance. None of the members shall hold public office or employment in
the city Government or be a candidate for any other public office or position, be an
officer of any local, state or national partisan political club or organization, or while a
member of the personnel board or for a period of one (1) year after he has ceased for
any reason to be a member, be eligible for appointment to any salaried office or
employment in the service of the city.
Ordinance No. NS-2715
Page 14 of 16
11 B-14
Sec. 912. Same--Powers and duties.
Exhibit I
The personnel board shall have power and be required to:
(a) Hear appeals pertaining to the disciolinary suspension, demotion, or
dismissal of any officer or employee having permanent status in any
office, position, or employment in the civil service; and as otherwise
provided for in the civil service rules and regulations;
(b) Consider matters that may be referred to it by the city council or the city
manager and render such counsel and advice in regard thereto as may be
requested by the referring authorities;
(c) By its own motion, make such studies and investigations as it may deem
necessary for the formulation of civil service policies, or to determine the
wisdom and efficacy of the policies, plans, and procedures dealing with
civil service matters and report its findings and recommendations to the
city manager or the city council, or to both such authorities, as it may see
fit;
(d) Conduct public hearings on all proposed amendments to or repeal
of civil service rules and regulations in the manner as prescribed by
ordinance, and advise the council of its findings in such matters within
sixty (60) days.
Ordinance No. NS-2715
Page 15 of 16
11 B-15
Sec. 1200. Elections--Conducting.
Exhibit J
The conduct of all municipal elections by the clerk of the council shall be under
the control of the city council which shall, by ordinance or resolution, provide for the
holding of all municipal elections.
Ordinance No. NS-2715
Page 16 of 16
11 B-16
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 3, 2006
TITLE:
BALLOT TITLES FOR NOVEMBER 7, 2006
SPECIAL MUNICPAL ELECTION RELATING
TO AMENDMENTS TO THE CITY CHARTER
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 151 Reading
^ Ordinance on 2ntl Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Adopt resolution setting forth the ballot questions to be submitted at the 2006
General Municipal Election.
On June 19, 2006 the City Council introduced Ordinance No. NS-2715 placing
certain proposed charter amendments on the ballot at the 2006 General Municipal
Election. At that time, the City Council approved general groupings of the
amendments for purposes of the ballot questions as follows:
• Charter Amendment XX - combine Section 400 (start date for term of
office), Section 413 (ordinance introduction) and Section 1200 (calling
of elections) into one ballot measure
• Charter Amendment XX - combine Sections 421 and 422 (contract
provisions) into one measure
• Charter Amendment XX - Section 401 (eight year eligibility waiting
period for councilmembers)
• Charter Amendment XX - Section 901 (board/commission appointment
process)
• Charter Amendment XX - combine Section 901.1 (prohibition against
serving as treasurer), Section 910 (Planning Commission
responsibilities), Section 911 (prohibition against City employment for
Personnel Board members) and Section 912 (jurisdiction of Personnel
Board)
The proposed resolution sets forth five ballot titles grouped as directed by
the City Council.
no fiscal imp~ct associated with this action
.. /
Patricia Healy, Clerk of
11 B-17
JWF 06/27/2006
RESOLUTION NO. 2006-041
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA SETTING FORTH THE LANGUAGE OF
BALLOT TITLES FOR CITY CHARTER AMENDMENTS TO
BE INCLUDED ON THE BALLOT FOR THE 2006
GENERAL ELECTION.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS
FOLLOWS:
Section 1. By ordinance No. NS-2715, the City Council of the City of Santa
Ana has submitted to the voters amendments to eleven sections of the Santa Ana City
Charter.
Section 2. The California Elections Code directs that the City Council approve
the form of the ballot question to be submitted to the voters.
Section 3. The amendments called for in Ordinance No. NS-2715 shall be
proposed as follows, with identification as determined in accordance with the California
Elections Code:
Shall the administrative provisions of the Santa Ana Charter be
amended to: begin council terms on the 2nd Tuesday of December; call Yes
elections by ordinance or resolution; permit modifications in an
ordinance between 15~ and 2nd readings; give the council authority to act
by motion, ordinance or resolution; and, permit orders for the
emergency payment of funds to be made at all council meetings?
Charter Sections 400, 413 and 1200.
No
Shall contracting provisions of the Santa Ana Charter be amended to:
require the council to set the limit on the city manager's contract Yes
authority by ordinance; require the council to adopt by ordinance rules
and regulations for the purchase of goods and services for the city; and
authorize alternative procurement methods including the use of design-
build procedures for public works contracts? No
Charter Sections 421 and 422.
Resolution No. 2006-041
Page 1 of 3
11 B-18
Shall the term limit provisions of the Santa Ana Charter be amended to:
require an 8 year waiting period for termed-out councilmembers to run Yes
for council again; and, clarify that the term limit exception for short or
partial terms apply only where a councilmember is appointed or elected
to fill a vacated seat? No
Charter Section 401.
Shall the board/commission appointment provisions of the Santa Ana
Charter be amended to: formalize the practice of councilmembers Yes
nominating candidates to seats tied to council wards; permit the mayor
to nominate acity-wide seat with 2-year term; require at least 50% of
the persons nominated by a councilmember be residents of his/her
ward; and, prohibit termed-out councilmembers from being immediately
appointed to boards and commissions? No
arter Section 901.
Shall the organizational provisions of the Santa Ana Charter related to
boards and commissions be amended to: prohibit campaign treasurers Yes
from being appointed to boards and commissions; conform the duties
of the planning commission to provisions of state law; permit non-Santa
Ana public employees to serve on the personnel board; and, clarify that
the personnel board's jurisdiction is limited to disciplinary matters? No
Charter Sections 901.1, 910, 911 and 912.
Section 4. This Resolution shall take effect immediately upon its adoption by
the City Council, and the Clerk of the Council shall attest to and certify the vote adopting
this Resolution.
ADOPTED this _day of July 2006.
Resolution No. 2006-041
Page 2 of 3
11 B-19
Miguel A. Pulido
Mayor
APPROVED AS TO FORM:
Joseph W. Fletcher, City Attorney
AYES: Councilmembers:
NOES: Councilmembers:
ABSTAIN: Councilmembers:
NOT PRESENT: Councilmembers:
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify the
attached Resolution No. 2006- to be the original resolution adopted by the City
Council of the City of Santa Ana on July 3, 2006.
Date:
Clerk of the Council
City of Santa Ana
Resolution No. 2006-041
Page 3 of 3
11 B-20
Iss061406
ORDINANCE NO. NS-2716
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF SANTA ANA AMENDING SECTION 2-101
OF THE SANTA ANA MUNICIPAL CODE RELATING
TO COUNCIL ORGANIZATION
THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS
FOLLOWS:
Section 1. The City Council of the City of Santa Ana hereby finds,
determines and declares as follows:
A. Section 400 of the Santa Ana Charter sets the time for a council
member's term to commence following the certification of election
results.
B. The City Council has proposed that the voters amend Section 400 of
the Santa Ana Charter to change the date of the first meeting of the
newly elected council to 6:00 pm on the second Tuesday in December,
following certification of election results.
C. Santa Ana Municipal Code section 2-101 conflicts with the proposed
amendment of Charter section 400 regarding the time for convening
the newly elected council.
Section 2. Santa Ana Municipal Code, Chapter 2, Article II, Section 2-101
relating to city council organization, is hereby amended as follows:
A. Section 2-101 shall be amended to read as follows:
Sec. 2-101, Organization.
The newly elected council shall convene as set forth in the Santa Ana Charter ea
The newly elected council shall proceed to organize, and the newly elected mayor
shall immediately become the presiding officer. The council shall thereafter elect a
mayor pro tem.
In the absence of the mayor and the mayor pro tem the clerk of the council shall
call the council to order and call the roll of the members. If a quorum is found to be
11 C-1
present, the council shall, by majority vote of those present, elect a chairman of the
meeting to act during the meeting or until one of the regularly designated presiding
officers shall appear.
Section 3. This ordinance shall become effective only upon the
approval of the amendment of Santa Ana Charter Section 400 by a majority of the
voters of the City of the Santa Ana at the November 7, 2006 general election.
ADOPTED this day of , 2006.
Miguel A. Pulido
Mayor
APPROVED AS TO FORM:
Joseph W. Fletcher
City Attorney
By:
Laura Sheedy
Assistant City Attorney
AYES:
NOES:
ABSTAIN:
NOT PRESENT:
Councilmembers
Councilmembers
Councilmembers
Councilmembers
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify the
attached Ordinance No. NS- to be the original ordinance adopted by the
City Council of the City of Santa Ana on ,and that said
ordinance was published in accordance with the Charter of the City of Santa Ana.
Date:
Clerk of the Council
City of Santa Ana
11 C-2
ORDINANCE NO. NS-2717
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF SANTA ANA AMENDING CHAPTER 2,
ARTICLE 8 OF THE SANTA ANA MUNICIPAL CODE
RELATING TO CITY MANAGER'S AUTHORITY TO
ENTER CONTRACTS
Iss061306
THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS
FOLLOWS:
Section 1. The City Council of the City of Santa Ana hereby finds,
determines and declares as follows:
A. The Section 421 of the Santa Ana Charter provides that the city council
may authorize the city manager to bind the city on contracts in an
amount not exceeding $10,000.00.
B. The City Council has proposed that the voters amend Section 421 of
the Santa Ana Charter to authorize the City Council to set, by
ordinance, the dollar amount of the City Manager's authority to bind
the city on contracts.
Section 2. Section 2-801 of the Santa Ana Municipal Code, relating to city
manager's authority, is hereby amended to read as follows:
Sec. 2-801. City manager's authority.
The city manager is authorized to bind the city to any one written contract
for an amount not exceeding the sum of
twenty-five thousand dollars ($25 000.00)
Section 3. This ordinance shall become effective only upon the
approval of the amendment of Santa Ana Charter Section 421 by a majority of
the voters of the City of the Santa Ana at the November 7, 2006 general election.
ADOPTED this day of , 2006.
Miguel A. Pulido
Mayor
11 C-3
APPROVED AS TO FORM:
Joseph W. Fletcher
City Attorney
By:
Laura Sheedy
Assistant City Attorney
AYES: Councilmembers
NOES: Councilmembers
ABSTAIN: Councilmembers
NOT PRESENT: Councilmembers
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify the
attached Ordinance No. NS- to be the original ordinance adopted by the
City Council of the City of Santa Ana on ,and that said
ordinance was published in accordance with the Charter of the City of Santa Ana.
Date:
Clerk of the Council
City of Santa Ana
11 C-4
JWF 6/13/06
ORDINANCE NO. NS-2718
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF SANTA ANA ADDING SECTION 2-300.4 OF THE
SANTA ANA MUNICIPAL CODE RELATED TO
CONFERRING THE POWERS AND DUTIES OF
EXECUTIVE DIRECTOR OF COMMUNITY DEVELOMENT
UPON THE DEPUTY CITY MANAGER OF DEVELOPMENT
SERVICES.
THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS
FOLLOWS:
Section 1. The City Council of the City of Santa Ana hereby finds,
determines and declares as follows:
A. The Council is desirous of transferring the powers and duties of the
Executive Director of Community Development to the Deputy City
Manager for Development Services.
Section 2. Section 2-300.4 is added to the Santa Ana Municipal Code to
read as follows
Sec. 2-300.4. Powers and Duties of Deputy City Manager for
Development Services.
All references in this Code, or in any resolution, agreement, regulation,
authorization or directive of the city council, the city manager or any board
or commission of the City of Santa Ana, or any agency or body controlled
by the City of Santa Ana, or in any document whatsoever, to the executive
director of community development shall be deemed references to the
deputy city manager for development services, and the deputy city
manager for development services shall assume all powers and duties
otherwise exercised by the executive director of community development.
Section 3. If any section, subsection, sentence, clause, phrase or portion of
this ordinance is for any reason held to be invalid or unconstitutional by the decision
of any court of competent jurisdiction, such decision shall not affect the validity of the
remaining portions of this ordinance. The City Council of the City of Santa Ana
hereby declares that it would have adopted this ordinance and each section,
subsection, sentence, clause, phrase or portion thereof irrespective of the fact that
any one or more sections, subsections, sentences, clauses, phrases, or portions be
declared invalid or unconstitutional.
Ordinance No. NS-2718
Page 1 of 2
11 D-1
ADOPTED this day of , 2006
Miguel A. Pulido
Mayor
APPROVED AS TO FORM:
By:
Joseph W. Fletcher
City Attorney
AYES:
NOES:
ABSTAIN:
NOT PRESENT:
Councilmembers
Councilmembers
Councilmembers
Councilmembers
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify that
the attached Ordinance No. NS-2718 to be the original ordinance adopted by the
City Council of the City of Santa Ana on ,and that said
ordinance was published in accordance with the Charter of the City of Santa Ana.
Date:
:.lerk of the Council
City of Santa Ana
Ordinance No. NS-2718
Page 2 of 2
11 D-2
ORDINANCE NO. NS-2719
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA AMENDING SPECIFIC DEVELOPMENT NO. 8,
CREATING A THIRD PROJECT AREA THAT WILL ALLOW
RETAIL AND FOOD USES FOR THE PROPERTY LOCATED
AT 1580 EAST WARNER AVENUE (ZOA NO. 2006-02)
THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS
FOLLOWS:
Section 1. The City Council of the City of Santa Ana does hereby find, determine
and declare as follows:
A. Zoning Ordinance Amendment No. 2006-021 has been filed with the City of
Santa Ana to amend the Specific Development No. 8 (SD-8) to create a third
project area (Zone III) that will permit multi-tenant retail and food uses
(excluding drive through facilities) within Zone III.
B. The Planning Commission of the City of Santa Ana held a duly noticed
public hearing on May 22, 2006, and by a vote of 6:0 (Cribb absent) voted to
recommend that the City Council:
1. Approve and adopt the Mitigated Negative Declaration and Mitigation
Monitoring Program, Environmental Review No. 2004-109.
2. Adopt an ordinance approving Zoning Ordinance Amendment No.
2006-02.
3. Adopt a resolution approving Site Plan Review No. 2006-01.
C. The City Council held a duly noticed public hearing on June 19, 2006 on
Mitigated Negative Declaration and Mitigation Monitoring Program for
Environmental Review No. 2004-109, Zoning Ordinance Amendment No.
2006-02 to amend SD-8, and Site Plan Review No. 2006-01.
D. The Mitigated Negative Declaration and Mitigation Monitoring Program for
Environmental Review No. 2004-109, was approved and adopted by
resolution which came before the City Council on June 19, 2006. This
ordinance incorporates by reference, as though fully set forth herein, this
resolution and the Mitigated Negative Declaration and Mitigation Monitoring
Program.
Section 2. Specific Development No. 8 is hereby amended as set forth in Exhibit
"A", attached hereto and incorporated as though fully set forth herein.
Section 3. This Ordinance shall take effect immediately upon its adoption by
the City Council, and the Clerk of the Council shall attest to and certify the vote adopting
this Ordinance.
Ordinance No. NS- 2719
Page 1 of 9
11 E-1
Section 4. If any section, subsection, sentence, clause, phrase or portion of this
ordinance is for any reason held to be invalid or unconstitutional by the decision of any
court of competent jurisdiction, such decision shall not affect the validity of the remaining
portions of this ordinance. The City Council of the City of Santa Ana hereby declares that
it would have adopted this ordinance and each section, subsection, sentence, clause,
phrase or portion thereof irrespective of the fact that any one or more sections,
subsections, sentences, clauses, phrases, or portions be declared invalid or
unconstitutional.
ADOPTED this _ day of , 2006.
Miguel A. Pulido
Mayor
APPROVED AS TO FORM:
Joseph W. Fletcher
City Attorney
Kylee O. Otto
Assistant City Attorney
AYES: Councilmembers
NOES: Councilmembers
ABSTAIN: Councilmembers
NOT PRESENT: Councilmembers
Ordinance No. NS- 2719
Page 2 of 9
11 E-2
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify the
attached Ordinance No. NS- to be the original ordinance adopted by the City
Council of the City of Santa Ana on ,and that said ordinance was
published in accordance with the Charter of the City of Santa Ana.
Date:
Clerk of the Council
City of Santa Ana
Ordinance No. NS- 2719
Page 3 of 9
11 E-3
SPECIFIC DEVELOPMENT NO. 8
(new language shown in bold, deleted language shown in strikeout for tracking
purposes only):
General Notes
1. Water within the district will be by private water facilities served by the City
of Santa Ana facilities within adjacent public streets.
2. Sewage disposal will be by private sewers and appurtenances connected
to City of Santa Ana facilities within adjacent public streets.
3. Easements shall be created for all private and public utilities which cross
over, along, under or through any parcels which may be created within this
district and are intended to serve other parcels within the district.
4. The development and management of Brookhollow will be subject to the
supervision of the Brookhollow Office Park Association, a non-profit
corporation, and to the terms and conditions of the recorded Declaration of
Establishment of Covenants, Conditions and Restrictions (CC&Rs) of
Brookhollow Office Park to insure continued maintenance of utilities,
private streets, landscaping and general appearance of the development
within the district. Any amendments to the CC&Rs, which affect these
regulations, shall require approval of the City Attorney and Planning
Department.
5. Existing private streets and driveway access to adjacent public streets
shall be maintained. Additional access to adjacent public streets
proposed after adoption of this ordinance shall meet the requirements and
approval of the Director of Public Works.
6. The Boundaries of Zones I II and III are shown on Attachment "1"
attached hereto and incorporated as though fully set forth herein
Intent and Purpose
It is the intent of this district to allow a combination of multi-tenant leasehold
professional and business office uses, single parcel professional and business
offices uses, and single parcel retail, commercial and minimal impact industrial
activity uses (as specified in this ordinance).
Specific plan review shall be required for all development within this district
Site Requirements
A. Site Coverage
Ordinance No. NS- 2719
Exhibit A Page 4 of 9
11 E-4
1) Structure shall not cover more than 55 percent of the total net site
area. (Net area shall be the gross area less any area used for
public or private street purposes.)
2) Each parcel to be created within this district shall have a minimum
average width of 1 foot for each 2.5 feet of average depth.
3) The minimum lot size for parcels within Zone III shall be 2 8 acres
(121.968 square feet).
B. Permitted Uses
The following uses shall be permitted in Zone I:
1) Professional Offices
a. Accountants
b. Attorneys
c. Dentist, doctors and related professions
d. Engineers, architects and planners
e. Research and development facilities
f. Private trade, vocational or professional schools
2) Business offices, including but not limited to:
a. Advertising agencies
b. Banks or other financial offices
c. Employment agencies
d. Escrow and real estate companies
e. Insurance companies
f. Corporate headquarters
g. Photographers, artist, etc.
h. Travel agencies
i. Computer or computer training centers
3) Laboratories except those, which emit offensive odors, vibrations,
or may be hazardous to the public.
4) Political, civic and charitable organization uses, which shall not
include bingo or other gaming activities.
5) Restaurants.
6) Union Halls
7) Museums, art galleries and libraries.
Ordinance No. NS- 2719
Page 5 of 9
11 E-5
8) Religious meeting halls
9) Day care and child care facilities, nurseries, etc.
The following uses shall be permitted in Zone II:
1) All uses within Zone I.
2) Minimal impact light industry.
3) Hotels, motels and associated shops and services related to the
hotel or motel uses.
4) Retail, with a maximum of two tenants per building.
5) Furniture and bulk merchandise stores with a maximum of two
tenants building.
The following uses shall be permitted in Zone III'
1) Professional Offices
a. Accountants
b. Attorneys
c. Dentist, doctors and related professions
d. Engineers. architects and planners
e. Research and development facilities
2) Business offices, including but not limited to•
a. Advertising agencies
b. Banks or other financial offices
c. Employment agencies
d. Escrow and real estate companies
e. Insurance companies
f. Corporate headquarters
g. Photographers, artist, etc
h. Travel aaencies
3) Commercial uses, including•
a. Food and retail uses excluding drive through facilities
The following uses shall be permitted in Zone III with a Conditional Use
Permit:
Ordinance No. NS- 2719
Page 6 of 9
11 E-6
a. Dancing or entertainment ancillary to a permitted restaurant
use.
b. The serving of alcohol in conjunction with a permitted
food/restaurant use.
C. Any use permitted herein may be prohibited by reason of noise, odor, dust
or electrical interference or adverse environmental impact on adjacent
uses.
D. Setbacks:
1) Front setback along public street frontage shall be 20 feet
minimum.
2) Front setback along private street frontage shall be:
a) 10 feet within Zone I.
b) 20 feet within Zone II.
c) 10 feet within Zone III
3) Side yard setbacks shall be 10 feet.
4) Rear yard setback shall be 10 feet.
E. Building Heights:
1) Structures shall be limited to four stories and not exceed 70 feet in
height in Zone I.
2) Structures shall be limited to four stories and not exceed 70 feet in
height in Zone II.
3) Structures shall be limited to two stories and shall not exceed 40
feet in height in Zone III.
F. Landscaping:
1) All sites shall have a minimum landscape coverage of 15 percent.
2) The landscape setback along public streets shall be 20 feet.
3) The landscape setback along private streets shall be 20 feet fully
landscaped or a minimum of 10 feet parallel with and along the
private street line landscaped. The remainder of the required
setback area shall be used for parking and/or vehicular circulation,
provided a matching square footage of such area used for parking
Ordinance No. NS- 2719
Page 7 of 9
11 E-7
and/or vehicular circulation, is provided on the site and is visible
from either public streets, freeways or private streets.
4) Side yard landscape shall be a minimum of five feet. (This
requirement applies to new construction. An area equal to this five-
foot requirement may be proposed at another location on the
parcel.
5) A minimum landscape setback of 10 feet is to be maintained along
the frontage; and, in addition, there shall be a 15-foot wide planter
island, fully landscaped, placed an average 160 feet apart and
extending into the paved area the depth of the parking spaces
along said freeway frontage. No curb and gutter shall be permitted
along the edge of paving parallel to the Newport Freeway right-of-
way to allow for sheet flow of drainage from the rear portion of any
parcels created along the frontage in accordance with the approved
drainage plan on file with the City of Santa Ana. However, parking
bumpers shall be required in lieu of the curb and gutter.
6) A landscape plan shall be approved by the appropriate City agency
prior to issuance of building permits.
7) Landscaping shall include trees, and at least 50 percent of the trees
shall be within the parking area itself so as to give visual relief to
rows of parked vehicles.
8) Landscaping shall be installed prior to occupancy or utility release
and permanently maintained.
9) Landscape plan shall include an irrigation system to be installed
and maintained.
G. Parking Requirements:
The parking requirements in this district shall conform to the requirements
of Article IV, Sections 41-614, 41-615, 41-616, and 41-617, except that
there shall be no requirement that one-third (1/3) of the total lot be
devoted to off street parking.
Zone III.
The Citv recognizes that a lease agreement has been entered into
between the property owner and Southern California Edison to utilize the
Transmission right-of-way easement to provide 63 parking spaces to
satisfy City of Santa Ana parking requirements for the project Should this
lease be revoked or terminated resulting in the loss of parking spaces or
Ordinance No. NS- 2719
Page 8 of 9
11 E-8
the loss of continuous and uninterrupted circulation and access to these
spaces the following remedies shall be used to cure the parking deficit
a. A parkina study shall be provided by the Citv at the property
owner's expense that determines if a parking deficiencv has been
created and examines ways the parking deficit can be cured
b. Should the parking study determine that a parking deficiencv exists
replacement parking necessary to cure the deficiencv shall be
provided within 100 feet of the project site
H. ~ti.,u do h•,. ++ •+ ~
i r
All signage shall comply with the Citv sign code (Santa Ana Municipal
Code. Chapter 41. Article XII.
Storage and Refuse Collection Areas:
All storage and refuse areas shall be enclosed by a minimum six-foot
block walls and solid gates so as to eliminate unsightliness. No open
outside storage shall be permitted.
Ordinance No. NS- 2719
Page 9 of 9
11 E-9
11 E-10
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
JULY 3,2006
TITLE:
ABANDONMENT NO. 06-O1-S: TO
SUMMARY VACATE THE UNNAMED
STREET BAST OF JACKSON STREET
BETPlEEN ELEVENTH STREET AND
~PASHINGTON AVENUE
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1s` Reading
^ Ordinance on 2ntl Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Adopt a resolution vacating the offer of dedication for the unnamed
street east of Jackson Street between Eleventh Street and Washington
Avenue.
On August 2, 2004, City Council approved Tentative Tract Map No. 16576
for 1101 through 1119 North Jackson Street. The land being subdivided by
Tract Map No. 16576 contains a strip of land which is subject to a
continuing offer of dedication to the City for future use as Jackson
Street. The offer was made by the previous subdivider on Tract Map No.
1022, which recorded on May 2, 1940. The City never accepted the offer of
dedication and instead obtained the right of way for and constructed
Jackson Street 200 feet west of the subject offered land.
Staff is requesting Council consent to the abandonment since the original
offer is no longer needed and this offer impacts residential lots 1, 8,
9, and 17 being created on Final Tract Map No. 16576 (Exhibit 1). Final
Tract Map No. 16576 is also being separately approved at this Council
meeting.
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the proposed
abandonment has been determined to be adequately evaluated in previously
prepared Mitigated Negative Declaration ER No. 2003-133 adopted by City
Council in 2004.
12A-1
Abandonment No. 06-O1-S
July 3, 2006
Page 2
FISCAL IMPACT
There is no fiscal impact associated with this action.
James G. Ross
Executive Director
Public Works Agency
T:tDevNapmant Servlces~5ubdiNSionMlartgslfiFCA_Jeckson310fferVaatimW 03_O6_I~AOt
12A-2
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LOT14
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OFFER OF DEDICATION
TO BE VACATED
EXHIBIT 1
SANTA qNq
AGENDA DATE TTfLE~ ABANDONMENT NO 06-01-S= TO SUMMARY VACATE
THE UNNAMED STREET EAST OF JACKSON STREET
JULY 3, 2006 BETVYEEN ~~ STREET AND WASHINGTON AVENUE
eimrc vmas w[¢.
N,T.$
6/27/06 les
RESOLUTION NO.
A RESOLUTION APPROVING THE SUMMARY
VACATION OF THE OFFER OF DEDICATION OF
THE UNNAMED STREET EAST OF JACKSON
STREET BETWEEN ELEVENTH STREET AND
WASHINGTON AVENUE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA
ANA AS FOLLOWS:
Section 1. The City Council of the City of Santa Ana hereby finds
determines and declares as follows:
A. The City of Santa Ana intends to vacate the offer of dedication for the
unnamed street east of Jackson Street between Eleventh Street and
Washington Avenue pursuant to and in accordance with the provisions
of Chapter 3 of Part 3 of Division 9 of the Streets and Highways Code
of the State of California.
B. The vacation of the unnamed street is a summary vacation because
the street lies within property under one ownership pursuant to the
provisions of section 8334 of the Streets and Highway Code of the
State of California. All property adjacent to said unnamed street are
owned in fee by a developer, and said property will be subdivided in
accordance with Tentative Tract Map No. 16576 for 1101 through 1119
North Jackson Street, approved by Council on August 2, 2004.
C. The land being subdivided by Tract Map No. 16576 contains a strip of
land which is subject to a continuing offer of dedication to the City for
future use as Jackson Street. The offer was made by the previous
subdivider on Tract Map No. 1022, which recorded on May 2, 1940.
The City never accepted the offer of dedication and instead obtained
the right of way for and constructed Jackson Street two hundred (200)
feet west of the subject offered land. This vacation will terminate all
vehicular rights to this unnamed street
D. In accordance with the California Environmental Quality Act, the
proposed vacation has been determined to be adequately evaluated in
the previously prepared Mitigated Negative Declaration ER No. 2003-
133 adopted by Council in 2004.
Section 2. The City Council of the City of Santa Ana hereby approves
the summary vacation of the unnamed street east of Jackson Street between
Eleventh Street and Washington Avenue, as more particularly described in
Exhibit 1 attached hereto and incorporated herein by reference. In addition, the
12A-4
6/27/06 les
City expressly rejects and declines to accept any outstanding offer of dedication
for said street.
Section 3. Said unnamed street shall not be deemed vacated until this
resolution is recorded.
Section 4. This Resolution shall take effect immediately upon its
adoption by the City Council, and the Clerk of the Council shall attest to and
certify the vote adopting this Resolution.
ADOPTED this day of , 2006.
Miguel A. Pulido
Mayor
APPROVED AS TO FORM:
Joseph W. Fletcher, City Attorney
By:
Lisa E. Storck
Assistant City Attorney
AYES: Councilmembers:
NOES: Councilmembers:
ABSTAIN: Councilmembers:
NOT PRESENT: Councilmembers:
CERTIFICATION OF ATTESTATION AND ORIGINALITY
I, PATRICIA E. HEALY, Clerk of Council, do hereby attest to and certify the
attached Resolution No. 2006- to be the original resolution adopted by the
City Council of the City of Santa Ana on
Date:
Clerk of Council
City of Santa Ana
12A-5
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OFFER OF DEDK:ATKNJ
TO BE VACATED
EXHIBIT 1
SANTA ANA
AGENDA DATE TfR.E= ABANDONMENT NO. 06-01-5 TO SUMMARY VACATE
THE UNNAMED STREET EAST OF JACKSON STREET
V JULY 3, 2006 ~~~ ~~~ STREET AND WASHNGTON AVENUE
i
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C~"'\
llT .
MEMORANDUM
City Council Meeting Date: July 3, 2006
David Rea
To: City Mana r Date: June 19, 2006
James s, Executive Director
From: Pu 'c W rks Agenc
Subject: otific tion that Ci En ineer is Reviewin Final Tract Ma No. 16576 for A
Ptar~uant to Section 34-183 of the Santa Ana Municipal Code, this memo provides
notice that the City Engineer has received Final Tract Map No. 16576 (City Tract Map
No. 2004-02), for 1101-1119 North Jackson Street (Exhibit I), from the owner,
Willowick, LLC, and is in the process of reviewing the map for final approval. The
Tentative Tract Map No. 2004-02 was approved by the City Council on August 2,
2004. The City Engineer shall approve or disapprove this map within 10 days after
the City Council meeting of July 3, 2006.
cc: Mayor and City Council
City Manager
Deputy City Manager of Development Services
Clerk of the Council
T:\Development Services\Subtlitision\Memos\FinalTrantMap166l6Reviea Notice0] 03 O6 IL.tlac
17A-1
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N.T.S.
EXHIBIT I ~~
s~Nra aNa ~
~ city Council Tlfle:
~ ~ n . Agenda Date TRACT N0. 16576 sa~`a"°° use
~_I Wrt-I ~ 1101-1119 N. JACKSON STREET
„,a,~,~„,~~,~, JULY 3, 2006
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 3, 2006
TITLE:
APPRORIATION ADJUSTMENT
AUTHORIZING REIMBURSEMENT
REVENUES FOR THE 2004 UASI
GRANT
yr '~~~C~x+~--~--~_.
CI Y MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1s' Reading
^ Ordinance on 2ntl Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
1. Approve an appropriation adjustment authorizing reimbursement revenues
for the FY 2004 Urban Area Security Initiative grant in the amount of
$228,401 into the revenue account (account no. 125-01-5621-1) and
appropriate same into FY 2004 Urban Area Security Initiative grant
expenditure accounts (account no. 125-331-6291-33105 and 125-331-6641-
33103).
2. Direct the City Attorney to prepare and authorize the City Manager and
the Clerk of the Council to execute an agreement with the City of
Anaheim to transfer or purchase equipment or services for the FY 2004
Urban Area Security Initiative grant in an amount not to exceed
$228,401.
On August 16, 2004, the City Council accepted a $15 million Urban Area
Security Initiative (UASI) grant from the federal Department of Homeland
Security, through the State of California, Office of Homeland Security.
This initiative was designed to enhance the domestic preparedness of urban
areas by ensuring that all emergency first responders have adequate
equipment, training and systems to prevent, respond to and recover from
acts of terrorism. The grant provides total reimbursement to local
agencies for equipment purchases and training approved and authorized by
the federal Office of Domestic Preparedness.
To expedite the enhancement of domestic preparedness, it was mutually
agreed that Santa Ana UASI would be the lead agency in retaining a
consultant to prepare a Strategic Plan and to purchase Personal Protective
Equipment and the Anaheim UASI would provide partial funding for these
expenditures. This type of inter-agency leveraging of procurement
resources has been encouraged as an efficient strategy for expending
program funds by the federal Department of Homeland Security.
20A -1
FY 2004 UASI Grant
Reimbursement Revenue
July 3, 2006
Page 2
FISCAL IMPACT
Approval of the appropriation adjustment will anticipate cost
reimbursements in the FY 2004 UASI revenue account (account no. 125-01-
5621-1) and increase the FY 2004 UASI expenditure accounts (account nos.
125-331-6291-33105 and 125-331-6641-33103).
APPROVED AS TO FUNDS AND ACCOUNTS:
Paul M. Walters
Chief of Police
Police Department
~~~~u ~~~-~-~ ~~
~y., F~rancisco Gutierrez
"'Executive Director
Finance & Mgmt. Services Agency
20A -2
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
JULY 3, 2006
TITLE:
WORKFORCE INVESTMENT ACT
TITLE I SUB-GRANT FOR PY 2006-07
CITY MANAGER
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1" Reading
^ Ordinance on 2n° Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
1. Approve an Appropriation Adjustment recognizing additional revenues
of $166,930 in Title I Youth funds from the State of California for
Workforce Investment Act youth programs.
2. Adopt a resolution authorizing the City Manager or designee to
execute all necessary documents for the Workforce Investment Act
sub-grant with the State of California, Workforce Investment
Division.
DISCUSSION
The Workforce Investment Act (WIA) of 1998 provides funds to Local
Workforce Investment Areas (LWIA) to operate job-training programs
allowable under the Act for adults, dislocated workers and youth who meet
specific criteria as outlined in the Act. The City of Santa Ana was
designated as an LWIA and administrative entity on January 28, 2000, by
the State Workforce Investment Board. Santa Ana has received WIA funds
to operate job-training programs since July 1, 2000.
A new sub-grant is required at the beginning of each program year in
order to avoid the commingling of funds from previous years. The
submission of this sub-grant is the first step in the process enabling
Santa Ana to receive these WIA funds as they are allocated by the State
for program year 2006-07.
By submitting this sub-grant agreement, the City will be eligible to
receive $1,019,729 in WIA Youth funds for program year 2006-07. The City
will also be eligible to receive additional funds for the Adult and
Dislocated Worker programs during the year by a unilateral modification
from the State of California.
20B-1
WIA Title I Subgrant for PY 06-07
July 3, 2006
Page 2
At the time the 2006-07 City budget was approved, the final allocation of
funding from the State of California had not been received for the WIA
programs. As a result, estimated revenue figures were used. The Youth
allocation provided in the sub-grant agreement is greater than the
estimated allocation in the budget. This appropriation adjustment will
recognize the additional funds of $166,930 that will be budgeted to the
Youth and the Workforce Investment Board (WIB) Administration accounts.
FISCAL IMPACT
Upon approval of the appropriation adjustment, funds will be increased in
the WIA Youth account (account no. 123-188-6933) and the WIB
Administrative account (account no. 123-186-6391).
APPROVED AS TO FUNDS AND ACCOUNTS:
' l,w I 1 ~-~N~/
141,Stephen Harding
D Deputy ty Manager
Development Services
Francisco Gutierrez ,r./
Executive Director ~"~
Finance & Management Services Agency
SGH/LM/FJ/mlr
H:\ACTI ONS\2006 CC\WIATit1e15ubgrantPY06-07 7-3-06.doC
20B-2
les: 06/27/06
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SANTA ANA AUTHORIZING THE CITY MANAGER OR
THE EXECUTIVE DIRECTOR OF THE COMMUNITY
DEVELOPMENT AGENCY TO EXECUTE ALL NECESSARY
DOCUMENTS FOR THE WORKFORCE INVESTMENT ACT
SUB-GRANT WITH THE STATE OF CALIFORNIA,
WORKFORCE INVESTMENT DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS
FOLLOWS:
Section 1. The City Council of the City of Santa Ana hereby finds, determines
and declares as follows:
A. The Workforce Investment Act (WIA) of 1998 provides funds to Local
Workforce Investment Areas (LWIA) to operate job-training programs
permissible under the Act for adults, dislocated workers and youth meeting
specific criteria set forth in the Act.
B. On January 28, 2000, the City of Santa Ana was designated as a LWIA and
an administrative entity by the State Workforce Investment Board. The City of
Santa Ana has received W IA funds to operate job-training programs since
July 1, 2000.
C. Anew sub-grant is required at the beginning of each fiscal year in order to
avoid the commingling of funds from the previous year. Submittal of this sub-
grant is the first step in the process enabling the City of Santa Ana to receive
WIA funds as they are allocated by the State of California for fiscal year
2006-2007.
D. Submittal of the sub-grant agreement will enable the City to be eligible to
receive $1,019,729.00 in WIA Youth Funds for fiscal year 2006-2007. The
City will also be eligible to receive additional funds for the Adult and
Dislocated Worker Programs during the year by a unilateral modification from
the State of California.
E. The sub-grant and other related documents from the State of California must
be reviewed and executed by the City of Santa Ana in order to receive said
funding.
2UB'3 Resolution No. 2006-XXX
Page 1 of 2
Section 2. The City Council of the City of Santa Ana hereby authorizes the
City Manager or the Executive Director of the Community Development Agency to
execute all necessary documents related to the sub-grant with the State of California,
Workforce Investment Division.
Section 3. This Resolution shall take effect immediately upon its
adoption by the City Council, and the Clerk of the Council shall attest to and certify the
vote adopting this Resolution.
ADOPTED this day of , 2006.
Miguel A. Pulido
Mayor
APPROVED AS TO FORM:
Joseph W. Fletcher, City Attorney
By:
Lisa Storck
Assistant City Attorney
AYES:
Councilmembers:
NOES: Councilmembers:
ABSTAIN: Councilmembers:
NOT PRESENT: Councilmembers:
CERTIFICATION OF ATTESTATION AND ORIGINALITY
I, PATRICIA E. HEALY, Clerk of Council, do hereby attest to and certify the attached
Resolution No. 2006- to be the original resolution adopted by the City Council of
the City of Santa Ana on .
Date:
Clerk of Council
City of Santa Ana
2UB-4 Resolution No. 2006-XXX
Page 2 of 2
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 3, 2006
TITLE:
CONTRACT RENEWAL FOR A
VETERINARY TRAILER RENTAL
(SPEC. NO. 00-064)
~~
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 151 Reading
^ Ordinance on Intl Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Renew the contract with Golden Office Trailers, Inc. for the lease of a
24' x 60' veterinary trailer for a 12-month period in the amount of
$15,451.44.
DISCUSSION
On June 19, 2000 the City Council awarded a contract to Golden Office
Trailers, Inc. for a veterinary facility at the Santa Ana Zoo. The
trailer provides the required space necessary for a surgical room, X-ray
room, and an animal treatment and holding area. The original contract was
for a 60-month period.
On August 1, 2005, City Council approved a 12-month lease extension. The
Parks, Recreation and Community Services Agency wishes to continue the
lease for an additional 12 months. The vendor has performed satisfactorily
during the past contract period and has agreed to renew the contract
without an increase in pricing. Staff recommends a renewal of the
contract.
FISCAL IMPACT
Funds are available in the Santa Ana Zoo Other Contractual Services account
(account no. 11-247-6291).
APPROVED AS TO FUNDS AND ACCOUNTS:
Gerardo Mouet ~~ ~ Francisco Gutierrez r
Executive Director s Executive Director ~/
Parks, Rec. & Comm. Svcs. Agency Finance & Mgmt. Services Agency
GM/WO/00-064R.8:uc
22A-1
22A-2
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 3, 2006
TITLE:
CONTRACT RENEWAL FOR
CHARTER BUS SERVICES
(SPEC. NO. 03-041)
~~~~~
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1 ~' Reading
^ Ordinance on 2nd Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Renew the contract with Certified Transportation Services, Inc. for charter
bus services for a one-year period in an annual amount not to exceed
$40,000.
DISCUSSION
The Parks, Recreation and Community Services Agency utilizes charter bus
services for youth excursions and transportation to zoo camps. Coach buses
with restroom facilities are used for excursions that require one hour or
more of travel time. Shuttle buses are used for trips lasting less than
one hour.
On June 2, 2003, the City Council awarded a contract to Certified
Transportation Services, Inc., a Santa Ana vendor, for a two-year period
with provision for three, one-year renewals. The vendor has agreed to
renew the contract; however, the vendor has requested a five percent
increase due to increased fuel and insurance costs. The vendor has
performed satisfactorily during the past contract period, and staff
recommends the second renewal of the contract.
FISCAL IMPACT
Funds are available in the proposed fiscal year 2006-2007 Recreation &
Community Service Youth Guidance Other Contractual Services account
(account no. 11-275-6291).
APPROVED AS TO FUNDS AND ACCOUNTS:
Gerardo Mouet
Executive Direc or
Parks, Rec. & Comm. Svcs. Agency
yar Francisco Gutierrez y~
Executive Director
Finance & Mgmt. Services Agency
GM/WO/03-041R.S:uc 2 2 B ~1
22B-2
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 3, 2006
TITLE:
CONTRACT RENEWAL FOR
ANIMAL FOOD
(SPEC: NO. 03-047)
i~
~~
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1s' Reading
^ Ordinance on 2"tl Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Renew the contract with Midway City Feed Company for animal food for a one-
year period in an annual amount not to exceed $30,000.
DISCUSSION
Various types of animal food are required for the Santa Ana Zoo at Prentice
Park. The contract for animal food is designed to provide quality products
at significant savings based on quantity pricing.
On June 17, 2003, the City Council awarded a contract to Midway City Feed
Company for a two-year period with provision for two, one-year renewals.
The vendor has agreed to renew the contract; however the vendor has
requested an eight percent increase due to increases from the animal food
manufacturers. The vendor has performed satisfactorily during the past
contract period, and staff recommends the final renewal of the contract.
FISCAL IMPACT
Funds are available in the proposed fiscal year 2006-2007 Zoo Animal Food
account (account no. 11-247-6392).
APPROVED AS TO FUNDS AND ACCOUNTS:
u-~
Gerardo Mouet
Executive Directo~
Parks, Rec. & Comm. Svcs. Agency
GM/WO/03-047.R.8:uc
C\C1M
Francisco Gutierrez~~
Executive Director
Finance & Mgmt. Services Agency
22C-1
22C-2
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 3, 2006
TITLE:
CONTRACTS RENEWAL FOR
VEHICLE BODY REPAIR
(SPEC. NO. 04-002)
~~~~
CI MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1 ~' Reading
^ Ordinance on 2nd Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Renew the contracts for vehicle body repair for a one-year period in the
annual aggregate amount not to exceed $150,000 with the following vendors:
Doffo Automotive, Inc.
Eleganze Auto Paint & Body Works, Inc.
Kelly's Body Shop, Inc.
DISCUSSION
The Fleet Maintenance Division is responsible
vehicles within the City fleet inventory of
including police patrol sedans. Body, frame,
electrical system repairs are often contracted
prompt and efficient repair of vehicles with
service.
for the repair of damaged
approximately 800 vehicles,
and certain mechanical and
out. The contracts permit
a minimum interruption of
On June 21, 2004, the City council awarded contracts for a one-year period,
with provision for two, one-year renewals. The Santa Ana vendors have
performed satisfactorily during the past contract period and have agreed to
renew the contracts without an increase in pricing. Staff recommends the
final renewal of the contracts.
FISCAL IMPACT
Funds are available in the Equipment Maintenance Garage Operation
Maintenance & Repair of Machinery & Equipment account (account no. 75-111-
6281)
T (~[1cn~ is ~a i.~ •ti .
Francisco Gutierrez -G~
Executive Director 1
Finance and Management Services Agency
FG/KM/04-002R.2:uc 2 2 ~'1
22D-2
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 3, 2006
TITLE:
CONTRACT RENEWAL FOR STEAM
CLEANING OF THE POLICE
ADMINISTRATION BUILDING AND
HOLDING FACILITY
(SPEC. NO. 04-029)
''.
CI Y MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1~` Reading
^ Ordinance on 2n0 Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Renew the contract with Superior Property Services, Inc. for steam cleaning
of the Police Administration and Holding Facility in an annual amount not
to exceed $16,200.
DISCUSSION
The Police Department is responsible for the general maintenance of the
Police Administration Building and Jail Facility. An important aspect of
the maintenance is the cleaning of concrete areas with high pedestrian and
vehicle traffic.
On May. 3, 2004, the City Council awarded a contract to Superior Property
Services, Inc. for a two-year period with provision for two, one-year
renewals. The vendor has performed satisfactorily during the past contract
period and has agreed to renew the contract without an increase in pricing.
Staff recommends the first renewal of the contract.
FISCAL IMPACT
Funds are available in the Police Building & Facilities Other Contractual
Services account (account no. 11-350-6291).
APPROVED AS TO FUNDS AND ACCOUNTS:
V i
Paul M. Walters
Chief of Police
PMW/BP/04-029R.7:uc
~~Francisco Gutierrez ,y~f
Executive Director I
Finance & Mgmt. Services Agency
22E-1
22E-2
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 3, 2006
TITLE:
CONTRACT RENEWAL FOR
MEDICAL EXAMINATION PROGRAM
(SPEC. NO. 04-042)
ITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 151 Reading
^ Ordinance on 2n° Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Renew the contract with Pacific Medical Clinic for pre-placement physicals
and medical examination services for a one-year period in the annual amount
not to exceed $27,500.
DISCUSSION
The City of Santa Ana has approximately 1,700 full-time and 600 part-time
employees working in jobs ranging from public safety and heavy labor to
clerical and administrative positions. Offers of employment to prospective
employees are conditional upon successful completion of a pre-placement
medical exam and drug test. In addition, periodical examinations are
provided for current City employees as required by law or under special
circumstances. The City's objective is to give equal consideration in
employment to all applicants who can reasonably be expected to perform the
jobs' various tasks, with or without special accommodation, and without
undue risk to themselves, co-workers, or the public. In order to meet the
objective, the City contracts with a medical center for the services.
On June 21, 2004, the City Council awarded a contract to Pacific Medical
Clinic for a two-year period, with provision for three, one-year renewals.
The Santa Ana vendor has performed satisfactorily during the past contract
period and has agreed to renew the contract without an increase in pricing.
Staff recommends the first renewal of the contract.
22F-1
Contract Renewal
July 3, 2006
Page 2
FISCAL IMPACT
for Medical Exams
Funds are available in the various departmental accounts for Other Personal
Services accounts (object code 6191.)
APPROVED AS TO FUNDS AND ACCOUNTS:
Enrique J. va
Executive ec or
Personnel Services
EJA/KM/04-042R.5 :uc
~l~S1MUnlC.~
'Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency ~~
22F-2
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 3, 2006
TITLE:
CONTRACT RENEWAL FOR
TRANSPORTATION SERVICES
FOR THE SENIOR CENTERS
(SPEC. NO. 04-056)
(s..
T MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1 s' Reading
^ Ordinance on 2nd Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Renew the contract with JFK Transportation to provide transportation
services for the Senior Centers for a one-year period in an annual amount
not to exceed $35,000.
DISCUSSION
The Recreation and Community Services Agency utilizes round trip
transportation services for the City's senior residents between their homes
and the City's two Senior Centers. The vehicles are specially designed to
accommodate individuals with disabilities.
On June 7, 2004, the City Council awarded a contract to JFK Transportation
for a two-year period with provision for three, one-year renewals. The
vendor has performed satisfactorily during the past contract period and has
agreed to renew the contract without an increase in pricing. Staff
recommends the first renewal of the contract.
FISCAL IMPACT
Funds are available in the Recreation & Community Services Community
Affairs Other Contractual Services account (account no. 11-232-6291).
APPROVED AS TO FUNDS AND ACCOUNTS:
Gerardo Mouet
Executive Directo
Parks,. Rec. & Comm. Svcs. Agency
GM/WO/04-056R.S:uc
~c~s~~,~~. ~~
Francisco Gutierrez ~~
Executive Director
Finance & Mgmt. Services Agency
22G-1
22G-2
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 3, 2006
TITLE:
CONTRACTS RENEWAL FOR
TRANSMISSION SERVICE
(SPEC. NO. 04-081)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1~' Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Renew the contracts for transmission service for a one-year period in the
annual aggregate amount not to exceed $35,000 with the following vendors:
Vendor: Location:
Fiesta Tech Inc. d/b/a Fiesta Transmission Santa Ana
Leon's Transmission Service, Inc. Garden Grove
McCoy Motor Co., Inc. d/b/a Mills Ford Anaheim
DISCUSSION
The Finance and Management Services Agency's Fleet Maintenance Division is
responsible for the repair and periodic maintenance of the City's 800 fleet
vehicles, including police patrol sedans. Various heavy-duty and
lightweight vehicles require transmission repairs that cannot be performed
on-site at the Corporate Yard. The contract will provide the repairs
necessary to ensure safe and efficient vehicle operation.
On July 6, 2004, the City Council awarded contracts for a one-year period,
with provision for two, one-year renewals. The recommended contract amount
reflects a 30 percent reduction over the previous contract period, based on
past usage and staff projections for the next contract period. Two vendors
have declined to renew based on increasing rates for Liability Insurance
and low work volume. Three of the five vendors have performed
satisfactorily during the past contract period and have agreed to renew the
contracts without an increase in pricing. Staff recommends the final
renewal of the contracts.
22H-1
Contracts Renewal for Transmission Service
July 3, 2006
Page 2
FISCAL IMPACT
Funds are available in the Fleet Service Equipment Maintenance Garage
Operation Maintenance & Repair Machinery & Equipment account (account no.
75-111-6281).
~l\(~cL~C~(~r~~ $ .
~FranciSCO Gutierrez ~~
Executive Director
Finance and Management Services Agency
FG/KM/04-OS1R.2:uc
22H-2
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 3, 2006
TITLE:
CONTRACT RENEWAL FOR
SAFETY GLOVES
(SPEC. NO. 04-088)
~~ Cr
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1s' Reading
^ Ordinance on Intl Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Renew the contract with Coast to Coast Safety, Inc. for safety gloves for a
one-year period in an annual amount not to exceed $17,224.
DISCUSSION
The Central Stores section of the Finance and Management Services Agency
provides safety gloves to various departments throughout the City for use
in the performance of their duties. The contract for safety gloves is
designed to provide quality products at significant savings based on
quantity pricing.
On August 2, 2004, the City Council awarded a contract to Coast to Coast
Safety, Inc. for a one-year period with provision for two, one-year
renewals. Coast to Coast Safety, Inc. has agreed to renew the contract;
however, the vendor has requested a 2.2 percent increase in pricing due to
manufacturer price increases. The vendor has performed satisfactorily
during. the past contract period and staff recommends the final renewal of
the contract.
FISCAL IMPACT
Funds are available in the various departmental Operating Materials &
Supplies accounts (object code 6391).
Francisco Gutierrez ~~
Executive Director
Finance and Management Services Agency
FG/BP/04-088R.2:uc
221-1
221-2
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 3, 2006
TITLE:
CONTRACT RENEWAL FOR
ASPHALT CONCRETE MATERIALS
(SPEC. NO. 05-066)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1~' Reading
^ Ordinance on 2ntl Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Renew the contract with Vulcan Materials Co. for asphalt concrete materials
for a one-year period in an annual amount not to exceed $100,000.
The Public Works Agency performs a variety of maintenance and repairs on
the City's water systems and streets. As such, the Public Works Agency
requires an assortment of road materials. Asphalt concrete is the
principal component utilized when repairing any asphalted surface.
On July 18, 2005, the City Council awarded a contract to Vulcan Materials
Co., a Santa Ana vendor, for a one-year period with provision for three,
one-year renewals. The vendor has agreed to renew the contract; however,
the vendor has requested a 63 percent increase due to the rising costs of
petroleum based products, which is commensurate with the increase in the
City's fuel costs. Vulcan Materials Co. can only offer fixed contract
pricing for six months. The vendor is requesting an additional $5.00
increase on all contract items, following the initial six-month contract
term. The vendor has performed satisfactorily during the past contract
period, and staff recommends the first renewal of the contract.
FISCAL IMPACT
Funds are available in the various departmental Operating Materials &
Supplies accounts (object code 6391). The amount of the contract is
estimat d, as the actual expenditures will depend upon the requirements
throug~ut th~iannual period.
r / /~ APPROVED AS TO FUNDS AND ACCOUNTS:
JaJ~ G. 5~ Francisco Gutierrez ~~
Executive Di ctor Executive Director
Public Works Agency Finance & Mgmt. Services Agency
JGR/WO/OS-066R.9:uc ~ ~~ ~~
22J-2
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 3, 2006
TITLE:
CONTRACTS AWARD FOR
POLICE DEPARTMENT UNIFORMS
(SPEC. NO. 06-059)
~Z~ _
CIT MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1 ~' Reading
^ Ordinance on god Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
1. Reject the bid from Quartermaster Inc
specification.
as nonresponsive to the
2. Award contracts for Police Department uniforms for a three-year
period, with provision for two, one-year renewals exercisable by
the City Manager in the annual aggregate amount not to exceed
$200,000 with the following vendors:
Vendor:
Location:
Carmen's Uniforms, Inc. Santa Ana
Galls, An Aramark Co, LLC Burbank
DISCUSSION
The Santa Ana Police Department requires uniforms to outfit new personnel
and replacement uniforms for approximately 650 employees. Uniforms
identify department personnel by assigned duties and give a professional
appearance.
The notice inviting bids was advertised on May 29 and 31, 2006, and bids
were solicited. A summary of the bid invitations and bids received is as
follows:
3 Invitations For Bid mailed
1 Invitation For Bid mailed to a Santa Ana vendor
3 Bids received
1 Bid received from a Santa Ana vendor
22K-1
Contracts Award
July 3, 2006
Page 2
for Police Uniforms
Bids were received, opened on June 8, 2006, and evaluated (Exhibit 1).
The bid from Quartermaster Inc. did not meet the uniform brand
specifications for trousers, shirts and jackets and was considered
nonresponsive. The bids received from Carmen's Uniforms, Inc. and Galls,
An Aramark Co., LLC are responsive to the specifications and meet the
City's requirements.
FISCAL IMPACT
Funds are available in the Police Property & Facilities Operating Materials
& Supplies account (account no. 11-343-6391).
APPROVED AS TO FUNDS AND ACCOUNTS:
Paul M. Walters
Chief of Police
PMW/KM/06-059.7:uc
Francisco Gutierrez ~'
Executive Director
Finance & Mgmt. Services Agency
22K-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR
POLICE DEPARTMENT UNIFORMS
(SPEC. 06-059)
VENDOR CABMEN'S GALLS,
UNIFORMS AN ARAMARK CO.,
LLC
LOCATION SANTA ANA BURBANK
LOCAL:ORANGE
TERMS NET 30 NET 30
CLOTHING $ 191,049. 43 $ 202,277. 05
ACCESSORIES $ 42,324. 60 $ 48,012. 89
SUBTOTAL $ 233,374. 03 $ 250,289. 94
SALES TAX $ 18,086. 49 $ 19,397. 47
TOTAL $ 251,460. 52 $ 269,687. 41
1~ SA VENDOR $ (22,514. 61)
GRAND TOTAL $ 248,945. 91 $ 269,687. 41
MILES FROM S.A. 1 MILE 6 MILES
CABMEN'S UNIFORMS, INC.
SUMMARY OF HID AWARD GALLS, AN ARAMARK CO., LLC
TOTAL AWARD IN THE AMOUNT OF: AGGREGATE TOTAL: $ 200,000
Exhibit 1.
22K-3
22K-4
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 3, 2006
TITLE:
CONTRACT AWARDS FOR TURF
RENOVATION AT THE SANTA ANA
STADIUM AND SANTIAGO PARK DAY
CAMP RESERVOIR
(SPEC. NOS. 06-070 AND 06-069)
c
CI MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1s~ Reading
^ Ordinance on god Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
1. Award a contract to The Turf Company, Inc. to renovate the turf at
the Santa Ana Stadium, in the amount of $50,219.
2. Award a contract to The Turf Company, Inc. to renovate the turf at the
Santiago Park Day Camp Reservoir, in the amount of $10,870.
DISCUSSION
The Parks, Recreation and Community Services Agency is upgrading the sports
field at the Santa Ana Stadium. Due to continuous use, the turf on the
field requires replacement periodically. Replacing the turf restores the
visual appearance of the field and results in an optimal field condition
for community use and City events. Synthetic turf will be installed on the
sports field next year. After the synthetic turf installation is complete,
turf renovation will no longer be required at the Santa Ana Stadium.
In addition, the Parks, Recreation and Community Services Agency is
upgrading the turf at the Santiago Park Day Camp Reservoir. The reservoir
turf is over twenty years old and has never been renovated. The turf is
currently used by the Santa Ana Police Department and other law enforcement
agencies for K-9 training activities. Renovating the turf will enhance the
safety-and visual appearance of the Santiago Park Day Camp Reservoir.
The notice inviting bids was advertised on May 3 and 5, 2006, and bids were
solicited. A summary of the bid invitations and bids received is as
follows:
11 Invitations For Bid mailed
1 Invitation For Bid mailed to a Santa Ana vendor
2 Bids received
22L-1
Contract Awards
July 3, 2006
Page 2
for Turf Renovation
Bids were received, opened on May 24, 2006, and evaluated (Exhibit 1) The
bids received from The Turf Company, Inc. are responsive to the
specifications and meet the City's requirements. A contingency has been
added to the award amounts for unanticipated requirements.
FISCAL IMPACT
Funds are available in the Recreation & Community Services Facilities
Maintenance Other Contractual Services account and Police Special Revenue
Other Contractual Services accounts (account nos. 11-260-6291 and 24-331-
6291 respectively).
APPROVED AS TO FUNDS AND ACCOUNTS:
erardo Mouet
Executive Dire for
Parks, Rec. & Comm. Svcs. Agency
GM/WO/06-069 & 06-070.8:uc
~~~15`3.S1Ca1 ~ ~~--•~
Francisco Gutierrez l
Executive Director T"'
Finance & Mgmt. Services Agency
22L-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR TURF RENOVATION AT THE SANTA ANA
STADIUM AND SANTIAGO PARK DAY CAMP RESERVOIR
(Spec. Nos. 06-070 AND 06-069)
Vendor The Turf Professional Turf
Company, Inc. Specialties, Inc.
Location Costa Mesa Fullerton
Turf Renovation
at the Santa Ana
Stadium (06-070) $45,654.00 $60,799.00
Turf Renovation
at the Santiago
Park Day Camp
Reservoir(06-069) $ 9,870.00 $10,595.00
EXHIBIT 1
22L-3
22L-4
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 3, 2006
TITLE:
CONTRACTS AWARD FOR
SAFETY SHOES
(SPEC. NO. 06-078)
ITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1~` Reading
^ Ordinance on 2n° Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award contracts for the purchase of safety shoes for a one-year period,
with provision for two, one-year renewals exercisable by the City Manager
in the annual aggregate amount not to exceed $50,000 with the following
vendors:
Vendor: Location:
Dee's Shoes Inc. d/b/a Red Wing Shoes Santa Ana
Industrial Safety Shoe Company Santa Ana
Iron Age Corporation Los Angeles
L & M Footwear Inc. d/b/a/ Shoeteria Anaheim
DISCUSSION
Employees from various departments require safety shoes while performing
job duties. Under the City's Memorandum Of Understanding with the employee
associations, the City agrees to provide up to $200 per fiscal year, per
applicable employee, for approved purchases of safety shoes and boots. In
order to provide employees the widest possible selection that would be
conducive to job requirements, the City recommends contracts with four
different vendors. As such, the recommended action will allow the
employees to purchase steel toe safety footwear to comply with the City's
safety shoe regulation.
The notice inviting bids was advertised on May 31 and June 2, 2006, and
bids were solicited. A summary of the bid invitations and bids received is
as follows:
5 Invitations For Bid mailed
2 Invitations For Bid mailed to Santa Ana vendors
4 Bids received
2 Bids received from Santa Ana vendors
22M-1
Contracts Award for Safety Shoes
July 3, 2006
Page 2
Bids were received, opened on June 14, 2006, and evaluated (Exhibit 1).
The bids received from the recommended vendors are responsive to the
specifications and meet the City's requirements.
FISCAL IMPACT
Funds are available in the various departmental Uniforms & Tools account
(object code 6331).
.. Oa n ,
Francisco Gutierrez ~,J
Executive Director
Finance and Management Services Agency
FG/KM/06-078.2:uc
22M-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR
SAFETY. SHOES
(SPEC. 06-078)
VENDOR
STORE LOCATION
TERMS
SHOE BRAND
DOC MARTENS
DOC MARTENS
DOC MARTENS
HYTEST
CHUKKA
SPORT SHOE
POWER BOOT
WOLVERINE
RED WING
RED WING
OXFORD BOOT
MODEL NO.
6641
6855
0050
8144
30201
5540
1222
4421
4473
2446
4408
DISC OFFERED
MILES FROM CORPORATE YARD
SHOEMOBILE PROGRAM
SHOE REPAIR ON SITE
SUMMARY OF BID AWARD
TOTAL AWARD IN THE AMOIINI' OF:
RED INDUSTRIAL IRON AGE SHOETERIA
WING SAFETY CORP
SANTA ANA SANTA ANA LOS ANGELE S ANAHEIM
NET 30 NET 30 NET 30 NET 30
NET PRICE NET PRICE NET PRICE NET PRICE
NO QTE $ 128.00 $ 100. 99 $ 116.99
$ 121. 50 $ 120.00 $ 114. 99 $ 112.49
$ 112. 50 $ 98.40 $ 123. 99 $ 98.99
$ 93. 00 $ 149.60 $ 98. 99 $ 112.49
$ 96. 00 $ 112.00 $ 103. 99 $ 107.99
$ 88. 00 NO QTE $ 97. 99 $ 98.99
$ 93. 00 $ 100.00 $ 93. 99 $ 143.99
$ 93. 00 $ 104.00 $ 120. 99 $ 103.49
$ 161. 60 $ 96.00 $ 103. 99 $ 121.49
$ 151. 20 NO QTE $ 103. 99 $ 152.99
$ 124. 00 $ 88.00 $ 113. 99 $ 107.99
RED WING ~ 2 0~ ALL C4 20~ ALL ~ 25& ALL C4 108
BAL AT 10& DI SC DISCOUNT DISCOUNT DISCOUNT
3 MILES 2.83 MILES 30 MILES 9.3 MILES
YES YES YES YES
YES NO NO NO
ALL 4 VENDORS
AGGRHGATE TOTAL $ 50,000
Exhibit 1
22M-3
22M-4
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 3, 2006
TITLE:
CONTRACTS AWARD FOR
TOWING SERVICE
(SPEC. NO. 06-079)
~~
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1 s' Reading
^ Ordinance on Intl Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award contracts for towing service for a one-year period, with provision
for two, one-year renewals exercisable by the City Manager in the annual
aggregate amount not to exceed $50,000 with the following vendors:
Vendor: Location:
Archie's Towing Inc. Orange
Ben Warner's Garage, Inc. Santa Ana
J & R Towing Inc. Santa Ana
MetroPro Towing, Inc. Santa Ana
DISCUSSION
The Santa Ana Police Department and the Fleet Maintenance Division of the
Finance & Management Services Agency utilize the services of towing
companies for flat tire repair, jump-starts and 24-hour towing. In
addition, the towing companies haul construction equipment and motorcycles
to various garages as needed.
The notice inviting bids was advertised on May 31 and June 2, 2006, and
bids were solicited. A summary of the bid invitations and bids received is
as follows:
8 Invitations For Bid mailed
7 Invitations For Bid mailed to Santa Ana vendors
7 Bids received
5 Bids received from Santa Ana vendors
22N-1
Contracts Award for Towing Service
July 3, 2006
Page 2
Bids were received, opened on June 14, 2006, and evaluated (Exhibit 1).
The bids were reviewed based on vendor's response time, ability to tow all
City vehicles including heavy equipment and rates. The bids received from
the recommended vendors are responsive to the specifications and meet the
City's requirements. The award is to multiple vendors to allow full towing
coverage in all areas of the City.
FISCAL IMPACT
Funds are available in the Equipment Maintenance Garage Operation Other
Contract Services account (account no. 75-111-6291).
~~Francisco Gutierrez
Executive Director
Finance and Management Services Agency
FG/KM/06-079.2:uc
22N-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR
TOWING SERVICE
(SPEC. 06-079)
AWARD AWARD AWARD AWARD
COUNTRY
VENDOR BEN WARNER J & R ARCHIE'S CITY METROPRO A & P B & D
TOWING TOWING TOWING TOWING TOWING TOWING
STORE LOCATION SANTA ANA SANTA ANA ORANGE ANAHEIM SANTA ANA SANTA ANA SANTA ANA
TERMS NET 30 NET 30 NET 30 NET 30 NET 30 NET 30 NET 30
RESPONSE TIME 20 MINUTES 30 MINUTES 60 MINUTES 60 MINUTES 60 MINUTES 60 MINUTES NO QTE
BASIC RATES
PASSENGER $ 45.00 $ 55.00 $ 65.00 $ 55.00 $ 40.00 $ 40.00 $ 45.00
PER MILE $3 / MZLE $3 / MILE $3 / MILE $4 / MILE $2.50 MI $2.50 MI $3 / MILE
TADCxs -1-TON $ 7s.oo $ as.oo $ ss.oo $ es.aa $ so.aa $ so.oo $ 70.00
PER MILE $3 / MILE $4 / MILE $3 / MILE $4 / MILE $2.50 MI $2.50 MI $3 / MILE
TRUCKS + 1-TON $ 125.00 $ 125.00 $ 80.00 $ 125.00 $ 65.00 $ Ss.00 $ 85.00
PER MILE $5 / MILE $5 / MILE $3 / MILE - $4.50 MI $4.50 MI $3 / MILE
WINCH RECOVERY $ 60.00 $ 95.00 $ 75.00 $ 200.00 $ 70.00 $ 70.00 $ 65.00
PER MILE - $4 / MILE - - - - $3 / MILE
HEAVY EQUIP. $ 125.00 $ 135.00 $ 100.00 $ 12s.00 $85/ FIRE $OS/FIRE NOT OFFERED
PER MILE $5 / MILE $5 / MILE $3 / MILE - FIRE ONLY FIRE ONLY
TYPE OF TOWING FLAT ONLY HOOK/FLAT HOOK/FLAT HOOK ONLY HOOK/FLAT HOOK/FLAT HOOK/FLAT
CAN'T SAME CAN'T
FLAT TOW BUSINESS HANDLE
HEAVY AS METRO HEAVY
EQUIP. EQUIP
SUMMARY OF BID AWARD
TOTAL AWARD IN THE AMOUNT OF:
BEN WARNER'S GARAGE, INC.
J & R TOWING INC.
ARCHIE'S TOWING INC.
METROPRO TOWING, INC.
AGGREGATE $ 50,000
TOTAL
Exhibit 1
22N-3
22N-4
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 3, 2006
TITLE:
CONTRACT AWARD FOR
STREET SWEEPER PARTS
(SPEC. NO. 06-081)
~~
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1s` Reading
^ Ordinance on Intl Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award a contract to Nixon-Egli Equipment Company for street sweeper parts
and repairs for a one-year period, with provision for two, one-year
renewals exercisable by the City Manager in an annual amount not to exceed
$25,000.
DISCUSSION
The Fleet Maintenance Division of the Finance and Management Services
Agency is responsible for the maintenance and repair of 11 street sweepers,
including three 1999 Mobil/Athey units and eight Compressed Natural Gas
units. Sweeper parts are replaced in order to maintain sweeper safety and
effectiveness. Parts are ordered for inventory stock and immediate in-house
repair. Larger repairs and those requiring specialized tools are contracted
out to authorized repair facilities. Nixon-Egli Equipment Company is a
qualified Southern California repair facility for Mobil/Athey street
sweepers.
The notice inviting bids was advertised on May 31 and June 2, 2006, and
bids were solicited. A summary of the bid invitations and bids received is
as follows:
3 Invitations For Bid mailed
3 Bids received
Bids were received, opened on June 13, 2006, and evaluated (Exhibit 1).
The bid received from Nixon-Egli Equipment Company is responsive to the
specifications and meets the City's requirements.
220-1
Contract Award for Street Sweeper Parts
July 3, 2006
Page 2
FISCAL IMPACT
Funds are available in the Equipment Maintenance Garage Operations Other
Contractual Services account (account no. 75-111-6291) and the Equipment
Maintenance Garage Operation Operating Materials & Supplies account
(account no. 75-111-6391).
4 i
"~ ~@l~Q tie . ,y ,
c~Francisco Gutierrez~~,J
Executive Director
Finance and Management Services Agency
FG/KM/06-081.2:uc
220-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR
STREET SWEEPER PARTS
(SPEC. 06-081)
VENDOR NIXON-EGLI HAAKER KELLY
EQUIPMENT EQUIPMENT EQUIPMENT
COMPANY COMPANY
LOCATION ONTARIO CA LA VERNE CA UeLAND CA
TERMS NET 30 NET 30 NET 30
PARTS RETAIL - 3~ PER JOB QTE LIST PROVIDED
LABOR RATE $95 PER HR $98 PER HR $105 PER HR
WARRANTY: 90 DAYS 90 DAYS 30 DAYS
PARTS & LABOR PARTS & LABOR PARTS & LABOR
REPAIR ON-SITE YES YES YES
MILES FROM S.A. 33 MILES 30 MILES 33 MILES
SUMMARY OF BID AWARD
TOTAL AWARD IN THE AMOUNT OF:
NIXON-EGLI EQUIPMENT CO.
$ 25,000
Exhibit 1.
220-3
220-4
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
JULY 3, 2006
TITLE:
CONTRACT AWARD FOR AUDIO/VISUAL
EQUIPMENT AND FURNITURE
(SPEC. NO. 06-082)
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1s' Reading
^ Ordinance on 2nd Reading
^ Implementing Resolution
^ Set Public Hearing For
-tw~.~---'~-
CITY MANAGER
RECOMMENDED ACTION
CONTINUED TO
FILE NUMBER
Award a contract to Troxell Communications, for the purchase of
audio/visual equipment and furniture based upon the The Cooperative
Purchasing Network (TCPN) contract for audio/visual equipment and furniture
in an amount not to exceed $95,000.
DISCUSSION
On August 16, 2004, the City Council accepted a $15 million Urban Area
Security Initiative grant from the federal Department of Homeland Security,
through the State of California, Office of Homeland Security. This
initiative was designed to enhance the domestic preparedness of urban areas
by ensuring that all emergency first responders have adequate equipment and
systems to prevent, respond to and recover from acts of terrorism. The
grant .provides total reimbursement to local agencies for equipment
purchases approved and authorized by the Office of Disaster Preparedness.
The City of Santa Ana's Emergency Operations Center (EOC) serves as the
backup for Orange County's EOC and will be activated in the event of an
emergency. The City's EOC requires audiovisual equipment such as LCD
projectors, wall screens, receivers, and speakers to update the existing
center and to meet the current needs of the EOC. The recommended action
will allow for the purchase of various audiovisual equipment that will
enhance the EOC to allow the City to communicate when responding to an
emergency, Weapons of Mass Destruction (WMD) events, or acts of terrorism.
The City Council adopted Ordinance No. NS-2312 authorizing the City to
purchase against contracts with other government agencies utilizing a
competitive bid process. Troxell Communications was awarded a contract for
audio/visual equipment as a result of open, competitive bidding, and meets
the City's requirements.
22P-1
Contract Award for A/V Equipment
July 3, 2006
Page 2
FISCAL IMPACT
Funds are available in the Office of Emergency Services (OES) Urban Areas
Security Initiative (UASI) Community Development Agency (CDA) Grant
Operating Materials & Supplies and Machinery & Equipment accounts (account
nos. 125-067-6391 and 125-067-6641 respectively).
APPROVED AS TO FUNDS AND ACCOUNTS:
Paul M. Walters
Chief of Police
PMW/TO/06-082.7:uc
Francisco Gutierrez ~i,/
Executive Director
Finance & Mgmt. Services Agency
22P-2
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 3, 2005
TITLE:
CONTRACT AWARD FOR TASER
ELECTRONIC CONTROL DEVICES,
AMMUNITION AND ACCESSORIES
(SPEC. NO. 06-096)
~~
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1s' Reading
^ Ordinance on Intl Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract to ProForce Law Enforcement for Taser electronic control
devices, ammunition and accessories in the amount not to exceed $250,000.
DISCUSSION
The Santa Ana Police Department utilizes electronic control devices to gain
control over violently resisting subjects. The new X26 Taser will replace,
supplement and upgrade the department's current inventory of MI6 Taser
electronic control devices. The MI6 Triers purchased in 2001 are obsolete
and due for replacement. The new X26 Taser electronic control device is
smaller, lighter, and more effective. It also incorporates a data chip
that records the time, date and duration of discharge each time the Taser
is used. Ammunition and accessories for the X26 Taser are also required.
ProForce Law Enforcement is the sole source distributor for the X26 Taser
electronic control devices, ammunition and accessories for California. As
a result, staff recommends Council approval of the recommended action.
FISCAL IMPACT
Funds are available in the Law Enforcement Services Fund Operating
Materials & Supplies account (account no. 128-349-6391)
APPROVED AS TO FUNDS AND ACCOUNTS:
! !-
1, %, -
~ <~; L~ ~,?~--~__ ~.p _
'C'~1K~ o SaS . ] . ~
Paul M. Walters ~ Francisco Gutierrez -C,J
Chief of Police Executive Director ff
Finance & Mgmt. Services Agency
PMW/SP/06-096.7:uc ~ ~ ~_~
22Q-2
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 3, 2006
TITLE:
CONTRACT A-PARD FOR CIVIC
CENTER DRIVE REHABILITATION
AND LOWELL SEPIER MAIN
IMPROVEMENT3 (PROJECT N03.
05-1706,06-3513 & 05-5007)
~..--__~
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1s~ Reading
^ Ordinance on 2ntl Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
1. Award a contract to All American Asphalt, the lowest responsible
bidder, in accordance with unit bid prices in the estimated amount of
$3,090,348 for construction of Civic Center Drive Rehabilitation and
Lowell Sewer Main Improvements.
2. Approve a Funding Analysis with a total estimated construction cost
of $3,864,900.
DISCUSSION
The segment of Civic Center Drive between Fairview and Flower Streets has
been identified as a high priority on the City's Pavement Management
System (Exhibit 1). The pavement is deteriorating due to weather, age and
heavy usage. Some of the adjacent curbs, gutter, sidewalks and driveway
approaches are also in various states of disrepair and require
replacement. The project provides for construction of new street includes
the replacement of 400 feet of deteriorated and undersized sewer main
along Lowell Street north of Civic Center Drive. Once completed, these
improvements will enhance the ride quality, surface drainage and visual
appearance of Civic Center Drive and sewer capacity at Lowell Street.
The Notice Inviting Bids was advertised on April 17 and 19, 2006, and
bids were opened on May lo, 2006. A summary of the bid invitations
mailed, the bids received, and the bid results follows.
23A-1
Project Nos. 05-1706, 06-3513 & OS-5007
Civic Center Drive Rehabilitation and
Lowell Sewer Main Improvements
July 3, 2006
Page 2
Santa Ana Contractors receiving notices:
Contractors requesting bidding documents:
Bids received:
Bids received from Santa Ana Contractors:
NAME OF BIDDER
1. All American Asphalt
2. Sequel Contractors, Inc.
3. R.J. Noble Company
4. Excel Paving Company
3
15
4
0
CITY BID AMOUNT
Corona $3,090,348.00
Santa Fe $3,126,082.30
Springs
Orange $3,284,909.55
Long Beach $3,503,845.00
A total of four bids were received and all were responsive. The lowest
bid was submitted by All American Asphalt, for $3,090,348, which is above
the Engineer's estimate of $3,020,260.
ENVIRONMENTAL IMPACT
Pursuant to the California Environmental Quality Act, an Environmental
Review No. 2005-80 has been completed and a Categorical Exemption shall
be filed for the Project upon Award of the contract.
FISCAL IMPACT
The funding analysis shows a total estimated construction cost of
$3,864,900 for the project (Exhibit 2) Funds are available in the
Select Street Construction Fund (account no. 59-551-6631), the Measure M
Street Construction Fund (account no. 32-551-6631), the Sewer Connection
Fund (account no. 55-532-6631) and the Traffic System Management Grant
Fund (account no. 148-651-6631)
APPROVED AS TO FUNDS AND ACCOUNTS:
~ Q
~nI~CM~\.1~C,,, ~ ~i X41
James G. Ross Francisco Gutierrez ~ti
Executive Director Executive Director
Public Works Agency Finance & Mgmt. Services Agency
K:\COnstruction\RFCA-draft\OS-1706 2006-07-03 120WD
23A-2
hv~
~~ ~
NTE
HAWLEY STREET
ENGLISH STREET
TOWNSEND STREET
DAISY AV
FAIRLAWN AV
,.~.,lpl
~~'
]L
SHELTON STREET
LOUISE STREET
BAKER STREET
WESTWOOD AV
f`-TOWNER 31AEET
FREEMAN STREET
LOWELL STREET
PROJECT LIMITS
r-OLIVE STREET
FLOWER STREET
EXHIBIT 1
SANTA ANA ~~;
Pi ~ LP~~~iECr r~roa o~e"""~"
RAfIT STREET
PACIRC AV
-_ BRISTOL STREET
FUNDING ANALYSIS
PROJECT NOS. 05-1706, 06-3513 & 05-5007
CIVIC CENTER DRIVE REHABILITATION AND LOWELL
SEWER MAIN IMPROVEMENTS
Construction Contract $3,090,348
Contract Administration 127,700
Inspection and Testing 245,217
Survey Staking 92,600
Contingencies 309,035
TOTAL ESTIMATED CONSTRUCTION COSTS $3,864,900
Exhibit 2
23A-4
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 3, 2006
TITLE:
CONTRACT AATARD FOR ROOF
RSPLACSMSNTS AT HSRITAGS,
MADISON, ADAMS, AND MSMORIAL
PARK3 (PROJSCT N03. 04-64048
AND 04-6403A)
,: .
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1~~ Reading
^ Ordinance on 2ntl Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
1. Award a contract to Watson Roofing, Inc., the lowest responsible
bidder, in accordance with unit bid prices in the estimated amount of
$360,808 for construction of roof replacements at Heritage, Madison,
Adams, and Memorial Parks.
2. Approve a Funding Analysis with a total estimated construction cost
of $451,000.
DISCUSSION
The roofs at Heritage, Madison, Adams, and Memorial Parks have become
weather-beaten over time. Normal maintenance will no longer keep water
from leaking through the roofs. As a result, water damage is taking its
toll on the interiors of these buildings. The project provides for
removal and replacement of the deteriorated roofing materials. The
asphalt shingle roofs at all the parks will be removed and replaced with
standing seam metal roofing.
The Notice Inviting Bids was advertised on April 14 and 19, and bids were
opened on May 16, 2006. A summary of the bid invitations mailed, the
bids received, and the bid results follows.
Santa Ana Contractors receiving notices:
Contractors requesting bidding documents:
Bids received:
Bids received from Santa Ana Contractors:
3
5
2
0
23B-1
Roof Replacement at
Adams, and Memorial
July 3, 2006
Page 2
NAME OF BIDDER
CITY
BID AMOUNT
1. Watson Roofing, Inc. Corona 360,808
2. Best Roofing & Waterproofing, Inc. Gardena 418,893
Two bids were received and both were responsive. The lower bid was
submitted by Watson Roofing, Inc., for $360,808, which is above the
Engineer's estimate of $195,000. The high bid is attributed to recent
sharp cost increases in construction.
BNVIRONMENTAL IMPACT
After completion of Environmental Review No. 2005-51, a Class 1
Categorical Exemption will be filed for this project pursuant to the
California Environmental Quality Act.
FISCAL IMPACT
The funding analysis shows a total estimated construction cost of
$451,000 for the project (Exhibit 2). Funds are available in the Roberti
Z'Berg Harris Grant Fund (account no. 161-270-6631) and in the General
Fund (account no. 11-260-6631).
James G. Ross
Executive Director
Public Works Agency
Gerardo Mouet J"
Executive Director
Parks,Recreation and Community
Services Agency
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency~-
K:\Construction\RFCA-draft\04-6404B 2006-06-15 30 WD
Heritage, Madison,
Parks
23B-2
PROJECT LOCATIONS
7. MADISON PARK CONCESSION BUILDING. 1528 S. STANDARD STREET
2. ADAMS PARK CONCESSION BUILDING. 2302 S. RA1TT STREET
3. HERITAGE PARK RESTROOM. 4812 W. CAMILE STREET
4. MEMORIAL PARK. 2102 S. (LOWER STREET
EXHIBIT 1
sexre axe
~'AA~'^ City Council
P~ Agenda Date
~..a.~. JULY 3. 2006
ROOF REPLACEMENTS AT HEFgTAGE
MADISON, ADAMS. AND MEMORIAL PARKS
PROJECT NOS 04-64048 AND 04-640Cj8
.+.k..,.....,...~.....,., ~ ^.~.....,. -..~.~.
23B-3
FUNDING ANALYSIS
PROJECT NOS. 04-6404B AND 04-6403B
ROOF REPLACEMENT AT HERITAGE, MADISON, ADAMS,
AND MEMORIAL PARKS
Construction Contract $360,808
Contract Administration 40,000
Inspection and Testing 14,112
Contingencies 36,080
TOTAL ESTIMATED CONSTRUCTION COSTS X4_5_1,000
Exhibit 2
23B-4
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
JULY 3, 2006
TITLE:
AMEND AGREEMENTS FOR COMPREHENSIVE
PHYSICAL EVALUATIONS, HEALTH
SCREENING AND VACCINATIONS
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1s` Reading
^ Ordinance on Intl Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
1. Direct the City Attorney to prepare and authorize the City Manager
and Clerk of the council to execute an amendment to agreement A-
2005-143-00 with U.S. Healthworks, for an additional year, in an
additional amount of $98,000, for a total aggregate amount not to
exceed $150,000.
2. Direct the City Attorney to prepare and authorize the City Manager
and Clerk of the council to execute an amendment to agreement A-
2005-144-00 with Westcliff Medical Laboratories, for an additional
year, in an additional amount of $42,000, for a total aggregate
amount not to exceed $77,000.
3. Direct the City Attorney to prepare and authorize the City Manager
and Clerk of the council to execute an amendment to agreement A-
2005-145-00 with Santa Ana College, for an additional year, in an
additional amount of $15,000, for a total aggregate amount not to
exceed $27,000.
The City requires annual comprehensive physical evaluations for the Fire
Department's sworn personnel. The Police Department offers the service,
on a voluntary basis, to all personnel also. The program provides one-
on-one feedback, including recommended programs for physical
improvements, methods to assist in the early detection and treatment of
illnesses or injuries and to assist in minimizing time lost from them.
In addition the Personnel Services Agency uses U.S. Healthcare to provide
"risk exposure" physicals and low cost flu vaccinations to City
employees.
To provide the best service possible a Request for Proposal was issued in
April 2005 (RFP OS-052). Based on that RFP, three agreements were
awarded by Council in June 2005. Staff is recommending amending each of
the three agreements for an additional year and increasing the total
aggregate amounts.
25A-1
CITY MANAGER
FISCAL IMPACT
Funds are budgeted in the fiscal year 2006-07 Fire Department, Fire
Suppression, Other Contractual Services account (account no. 11-323-6291,
$109,870); the Police Department, Human Resources Division, Other
Contractual Services account (account no. 11-332-6291, $35,130); the
Personnel Services, Employee Group Benefits, Benefit Payments Wellness
account (account no. 81-177-6527, $5,000); and the Personnel Services,
Worker's Compensation, Other Personnel Services account (account no. 82-
178-6191, $5,000).
APPROVED AS TO FUNDS AND ACCOUNTS:
d
P illi M. Ga is
Fire Chief ro
Fire Department
~~) rr
Paul M. Walters
Chief of Police
Police Department
nrique va
Execut' Di e or - Personnel
Personnel Services Agency
25A-2
Executive Director '
Finance & Management Services Agency
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 3, 2006
TITLE:
AGREEMENT FOR INFORMATION
TECHNOLOGY AND COMPUTER SUPPORT
SERVICES
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1~' Reading
^ Ordinance on Intl Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Direct the City Attorney to prepare
Clerk of the council to execute an
in an amount not to exceed $400,000.
and authorize the City Manager and
agreement with Sapphire Technologies
DISCUSSION
The technological advances being implemented by the Fire Department has
created an immediate need for expert staffing in the field of information
technology and computer support services. Projects such as the Mobile
Data Computer implementation, Computer Aided Dispatch, and the general
increase in centralized computer services used at the Fire Department
require expertise and personnel that is currently limited. Sapphire
Technologies provides personnel with the expertise required and unique to
fire service agencies, including the Orange County Fire Authority. Due
to the flexibility and expertise that Sapphire Technologies provides,
Fire Department staff recommends approval of the recommended action.
FISCAL IMPACT
Funds are budgeted in the fiscal year 2006-07 Fire Department, Fire
Communication, Other Contractual Services account (account no. 11-322-
6291).
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
25B-1
25B-2
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 3, 2006
TITLE:
AGREEMENT FOR LAW ENFORCEMENT
6ELICOPTER SERVICES
G -C~..-~
TY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1 ~' Reading
^ Ordinance on 2nd Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Direct the City Attorney to prepare and authorize the City Manager and the
Clerk of the Council to execute an agreement with the Airborne Law
Enforcement Services Joint Powers Authority for law enforcement helicopter
services in an annual amount not to exceed $245,000.
In October 1994, the City of Santa Ana began participating in the Airborne
Law Enforcement Services (ABLE) program. ABLE is a regional helicopter
program, which combines the airborne resources of the City of Costa Mesa
and the City of Newport Beach to provide enhanced law enforcement services
to participating agencies. The intent of the program is to make
helicopters more available and affordable to law enforcement agencies
throughout the region.
Law enforcement helicopters allow the Police Department to continue to
provide a rapid and enhanced response to incidents posing the greatest risk
to the public, including robberies, burglaries, assaults, and fleeing
felons. The agreement provides for services from July 2006 through June
2007. A portion of this program is being funded by the Community
Development Block Grant Program and will comply with the program
regulations. In addition, the Santa Ana Police Department will provide one
full-time sworn police pilot/observer to the ABLE program and, in exchange,
receive a credit of $138,625 to reduce the cost to $245,000.
25C-1
Agreement for Law Enforcement
Helicopter Services
July 3, 2006
Page 2
FISCAL IMPACT
Funds are available in the FY 2006-07 Community Development Block Grant
Payment to Sub Agents Account (account no. 135-149-6931) in the amount of
$205,000 and in the Police Department, Patrol Services Other Contractual
Services Account (account no. Olt-337-6291) in the amount of $40,000.
APPROVED AS TO FUNDS AND ACCOUNTS:
Paul M. Walters
Chief of Police
Police Department
~y~Stephen G Harding
Deputy Ci y Manager
Development Services
Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency
25C-2
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 3, 2006
TITLE:
AGREEMENT AMENDMENT WITH
SIMPLE][/GRINNELL, LP FOR POLICE
DEPARTMENT CARD ACCESS SYSTEM
z./~~~_``z`
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1~' Reading
^ Ordinance on 2"" Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Direct the City Attorney to prepare and authorize the City Manager and the
Clerk of the Council to execute an amendment to the agreement with
Simplex/Grinnell, LP, for the annual maintenance and support of the Police
Department card access control system, extending the term of the agreement
for an additional one-year period and increasing the compensation by an
additional $30,000, with a total aggregate amount not to exceed $79,748.
DISCUSSION
The Police Department currently uses the card access control system as a
part of the controlled entry into the Police Administration Building, Jail
facility, and a portion of City Hall. This agreement provides for the
continued maintenance and support needed for this system.
Simplex/Grinnell, LP is uniquely qualified to provide these services as
they designed and implemented the system.
Council originally approved the agreement with Simplex/Grinnell, LP in
August 2003. This agreement would extend the maintenance and support for
an additional one-year period.
FISCAL IMPACT
Funds are available in the Police Department, Computer Systems Other
Contractual Services account (account no. 011-338-6291).
APPROVED AS TO FUNDS AND ACCOUNTS:
~~ _~r'.'...~l.l ~~~~--
Paul M. Walters ~ncisco Gutierrez 'ti
Chief of Police ~ Executive Director
Police Department Finance & Mgmt. Services Agency
25D-1
25D-2
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 3, 2006
TITLE:
AGREEMENT WITH VISIPHOR
CORPORATION TO PROVIDE PRE-
BOORING SOFTWARE
'(/"«
CI Y MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1s~ Reading
^ Ordinance on 2ntl Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Direct the City Attorney to prepare and authorize the City Manager and the
Clerk of the Council to execute an agreement with Visiphor Corporation for
the purchase of pre-booking software in an amount not to exceed $225,500.
DISCUSSION
The United States Department of Justice, Office of Community Oriented
Policing Services (COPS) awarded a MORE Technology grant to the Police
Department. COPS MORE is a grant program that supports the use of
technology to improve the effectiveness of the department's police
officers. This grant provides funds to assist the department with the
purchase of a multi-faceted Automated Booking System (ABS). A key module
of the ABS is Visiphor Corporation's In Field Automated Booking System
(IFABS). This would enable the sworn personnel to move arrestees through
the booking process more efficiently and in turn, spend more time
patrolling the streets. The use of this grant funding is limited to
technology purchases.
On April 11, 2005, the City issued a Request for Proposal (RFP) for an
Automated Booking System. The project consisted of two components, a jail
management system and a mobile booking application. The RFP allowed for a
separate award of each component, if necessary. A total of seven proposals
were received. Visiphor Corporation and Compudyne submitted a joint
proposal. Each of the proposals was reviewed by staff members of the
Technology and Support and Jail Bureaus, and was evaluated on the following
criteria: interoperability, userability, warranty, service, price and
compliance with minimum specifications.
Following staff evaluation, Visiphor Corporation was selected to provide
the pre-booking software based on interoperability, value, connectivity,
userability and past proven installations. On June 19, 2006, Council
authorized an agreement with The Abbey Group to provide the jail management
system, the other component of the Automated Booking System. Refer to
Exhibit A for RFP evaluation results.
25E-1
Agreement for Police Department
Pre-Booking Software
July 3, 2006
Page 2
FISCAL IMPACT
Funds are available in the DOJ, COPS MORE 2003 Grant Other Contractual
Services account (account no. 127-355-6291).
APPROVED AS TO FUNDS AND ACCOUNTS:
~f,,~-~ ~ ~- ~'~,'~ -.._ ~~~ ~~ _P~ .'
Paul N7. Walters l ancisco Gutierrez
Chief of Police <~ Executive Director
Police Department Finance & Mgmt. Services Agency
25E-2
Agreement for Police Department
Pre-Booking Software
July 3, 2006
Page 3
Exhibit A
Automated Booking RFP Response Evaluation Scores
Comnanv Name:
The Abbey Group
DSI
Compudyne
Intellitech
New World
DSSI
IPI
Mobile Booking Sub-Component Evaluation Score
Comnanv Name:
Visiphor
Evaluation Scores:
292.82
277.50
251.78
247.88
221.84
199.70
156.24
Evaluation Scores:
286.90
25E-3
25E-4
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 3, 2006
TITLE:
AGREEMENT AMENDMENT FOR LEGAL
PUBLICATIONS AND ON-LINE RESEARCH
SERVICES (A-2004-260)
v,//
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 151 Reading
^ Ordinance on 2ntl Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER A-2004-260
Direct the City Attorney to prepare and authorize the City Manager and
Clerk of the Council to execute an amendment to the agreement with
LexisNexis, Inc. (A2004-260) in the amount of $10,000 for a total
aggregate amount not to exceed $40,000 for legal publications and on-line
research services.
DISCUSSION
On December 20, 2004, City Council approved the execution of an agreement
with LexisNexis to provide on-line access for legal research for all City
Attorney Office staff. In addition, the LexisNexis service has been a
primary provider for legal publications and materials for other City
Departments as well.
After reviewing the terms of the agreement approved by the City in 2004,
the City Attorney's Office has determined that an increase in the
agreement amount is necessary to accommodate the usage of LexisNexis
services by other City Departments.
FISCAL IMPACT
Funds are budgeted and available in the City Attorney Other Agency
Services account (account no. 11-031-6251).
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency /~
V
25F-1
25F-2
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 3, 2006
TITLE:
i
l~
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1~' Reading
^ Ordinance on 2otl Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Direct the City Attorney to prepare and authorize the City Manager and
the Clerk of the Council to execute an amendment to the agreement with
Houston Harris PCS Inc. for a two-year term extension in the amount of
$300,000 per year for television inspection of sanitary sewers.
DISCUSSION
The City owns and maintains a sanitary sewer collection system consisting
of 390 miles of pipelines and 8,300 manholes. The California Regional
Water Quality Control Board requires the City to regularly inspect and
assess the condition of sewer pipelines and manholes. Closed circuit
television (CCTV) technology is utilized to assess the condition of sewer
mains and identify system deficiencies. The City has historically
utilized consulting firms to provide CCTV inspection services. To date,
approximately 205 miles (53°s) of the sewer system has been inspected
using CCTV technology.
Houston Harris PCS Inc. currently provides contract sewer video
inspection services to the City. They were selected as the top rated
firm during a 2004 selection process from among five firms and were
awarded an annual contract for $300,000 in October 2004 with a one-year
extension for an additional $300,000.
Houston Harris has provided exceptional service throughout the term of
the contract. They provide high quality digital video and data in a
format that interfaces well with existing City sewer data records.
Houston Harris has also responded in a timely manner to all city requests
for special and/or emergency video inspections.
25G-1
AMENDMENT TO AGREEMENT WITH
HOUSTON HARRIS PCS INC. FOR
SEWER VIDEO INSPECTION SERVICES
Agreement with Houston Harris
PCS, Inc.
July 3, 2006
Page 2
Houston Harris has agreed to continue to provide video and sewer line
cleaning services at the current contract prices. Based upon the
excellent service provided, staff recommends that the current agreement
with Houston Harris be amended for a two-year term extension. The annual
contract not to exceed amount will remain at $300,000 for each of the two
additional years. All current contract terms and conditions would remain
unchanged.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are available in the Sanitary Sewer Service Fund (account no. 56-
575-6291).
~ i
~ ~ !/ z
Jaryies G: Ross
Executive Director
public Works Agency
SGR/RB/R FCAO]-o3/AgreeHOUS[onHarris/JGR
APPROVED AS TO FUNDS AND ACCOUNTS:
~~F'rancisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency ~~
25G-2
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 3, 2006
TITLE:
AGREEMENT VPITH GILLIS &
ASSOCIATES ARCHITECTS INC.
FOR ARCHITECTURAL SERVICES
FOR THE JEROME CENTER
RENOVATION (PROJECT 06-6408)
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1~` Reading
^ Ordinance on 2ntl Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Direct the City Attorney to prepare and authorize the City Manager and
the Clerk of the Council to execute an agreement with Gillis & Associates
Architects Inc. to provide architectural services for the renovation of
the Jerome Center in the amount not to exceed $160,000.
DISCIISSION
The existing Jerome Center is located in the south/central portion of the
City (See Exhibit 1). The building is over 30 years old and in need of
major renovation. On December 1, 2003, the City Council adopted a
resolution approving the application to seek State grant funds under the
Murray-Hayden Urban Parks and Youth Services Program. The City's request
was approved by the State in February 2005 and $2,500,000 was budgeted in
Fiscal Year 2005/2006. Improvements include a new HVAC system, renovation
of the gymnasium flooring, restroom and showers, exercise rooms,
classrooms, and reproofing the building. In addition the playground area
will be renovated with new equipment.
Design of the renovation will require the services of a qualified
architect. These services include planning of the facilities, preparation
of construction documents, and support during the construction bidding
phase. Staff has solicited proposals for these services. 4ualified firms
were contacted, however due to limited staff resources only one firm,
Gillis & Associates Architects Inc, submitted a proposal. Their proposal
is complete and responsive to the City's request. Gillis & Associates has
positive prior experience with the City. Both the Public Works and Parks
and Recreation Community Services Agencies are familiar with their
expertise in the architectural field.
25H-1
Ktt,VMMtNUtU A(:I IVN
Jerome Center Renovation
July 3, 2006
Page 2
Based on these qualifications, staff recommends the firm of Gillis &
Associates Architects Inc. be retained for the required services in the
not-to-exceed amount of $160,000.
BNVIRONMBNTAL IMPACT
In accordance with the California Environmental Quality Act, a
Categorical Exemption ER No. 2003-258 has been prepared for the Jerome
Center Renovation.
FISCAL IMPACT
Funds are available in the Murray-Hayden Urban Parks and Youth Services
Grant Fund, (account no. 169-270-6631, project 06-6408), and the Parks,
Recreation and Community Services General Fund, (11-260-6631, project 06-
6408).
APPROVED AS TO FUNDS AND ACCOUNTS:
Gerardo Mouet
Executive Director
Parks, Recreation and
Community Services Agency
/'(~L.~% Wes`-' *AIkfQCi 1~A \ 1 ~1.~wYN ^
James G. Ross Francisco Gutierrez ~/"
Executive Director Executive Director
Public Works Agency Finance & Mgmt. Services Agency
25H-2
NTS
EXHIBIT 1
s~Nr~~ ~Y ~~ A~CfiEEMENT WITH GILLIS AND ASSOCIATES
P~ W A ~ ~Agenda2~ate SERVICES FOR TFE .1EROME CENTER
RENOVATION
rAO,~cr wcan~
726 S. CENTER STREET
L
25H-3
25H-4
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 3, 2006
TITLE:
AC;REEMENT EXTENSION FOR CART
RETRIEVAL SERVICES
2._
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1s' Reading
^ Ordinance on 2n0 Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Approve an agreement extension for one year, plus four additional one-
year renewals at the discretion of the City Manager, with no increase in
costs over the 5-year period with Hernandez Cart Service, Inc. for cart
retrieval services citywide in an amount not to exceed $84,000 annually.
DISCII33ION
On July 1, 2004, the City entered into an agreement with Hernandez Cart
Service, Inc. (HCSI) to retrieve unattended shopping carts throughout the
City. The term of the agreement allows for extensions based on the
performance of the contractor. Since HCSI has consistently performed
cart retrieval services according to the terms of the agreement and has
agreed to accept the existing terms and conditions at no additional
costs, staff recommends that a one-year extension with four additional
extensions be approved.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are available in the Environmental Sanitation activity (account no.
68-632-6291).
APPROVED AS TO FUNDS AND ACCOUNTS:
JaryYes G. Ross ~ '~ Francisco Gutierrez /~
E ecutive Director Executive Director
~blic Works Agency Finance & Management Services Agency~~
251-1
251-2
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 3, 2006
TITLE:
AWARD CONTRACT TO THE GOVERNMENT
FINANCE OFFICERS ASSOCIATION FOR
CONSULTING SERVICES TO PROCURE AN
INTEGRATED FINANCE SOFTWARE
APPLICAT ON
~~ ~~~~
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1~' Reading
^ Ordinance on 2nd Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Direct the City Attorney to prepare and authorize the City Manager and
the Clerk of the Council to execute an agreement with the Government
Finance Officers Association for consulting services to procure an
integrated enterprise finance software application in a total aggregate
amount not to exceed $94,500.
DISCUSSION
A major project budgeted for fiscal year 2006-07 is the implementation of
an integrated finance software application. The current Lawson
accounting software was implemented in 1989 on the Unysis mainframe. The
system is antiquated, labor intensive and resides on mainframe hardware
that requires expertise that will soon become difficult to obtain. Due to
the size of the project and the complexity of governmental fund
accounting, project management and utility billing, consulting firms
specializing in governmental systems were contacted and two proposals
were evaluated.
Following staff evaluation, the Government Finance Officers Association
(GFOA) was selected based on the firm's understanding of governmental
fund accounting, the value of a total integrated system, and its
reputation within the field. GFOA is a non-profit organization that has
conducted over 125 engagements to assist jurisdictions with the selection
and procurement of new enterprise finance systems.
GFOA will assist the City in developing business requirements for an
enterprise system that will include general ledger, accounts payable and
receivable, purchasing, budget preparation, project and grant account,
cash receipting, business licensing, utility billing and at a later
implementation date, human resources and payroll. The firm will also
develop a Request for Proposal, provide system selection services, and
contract negotiation services.
25J-1
Award Contract to GFOA for Consulting Services to
Procure an Integrated Finance Software Application
July 3, 2006
Page 2
FISCAL IMPACT
Funds are available in the Citywide Information Services Strategic Plan
Fund. (account no. 109-700-6661)
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency ~~
r
25J-2
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 3, 2006
TITLE:
VARIANCE NO. 2006-O1 TO ALLOW
REDUCTION OF PARKING AT 1201 EAST
FOURTH 3TREET - MARCOS CONTRERAS,
APPLICANT
.C/ "~" --
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 15' Reading
^ Ordinance on 2nd Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Receive and file the staff report denying Variance No. 2006-01.
PLANNING COMMI3320N ACTION
On June 12, 2006, the Planning Commission denied Variance No. 2006-01 by
a vote of 6:0 (Rodriguez absent) to allow a reduction of required parking
for office use at an existing industrial building in the General
Commercial (C2) zoning district at 1201 East Fourth Street. The Planning
Commission made no changes to the recommended action (Exhibit A).
FISCAL IMPACT
There is no fiscal impact associated with this action.
~t~~,
~,~ M. Trevino
Executive Director
Planning & Building Agency
PG:rb
P9\teporte\va06-Ol.cc
31 A-1
REQUEST FOR
Planning Commission Action
PLANNING COMMISSION MEETING DATE:
JUNE 12, 2006
TITLE:
PUBLIC HEARING - VARIANCE NO. 2006-01
FILED BY MARCOS CONTRERAS TO ALLOW
REDUCTION OF PARKING AT 1201 EAST FOURTH
STREET
Prepared by Pedro Guillen
~~-~.~-
Execut~ a Director
RECOMMENDED ACTION
Adopt a resolution denying Variance No
DISCUSSION
Request of Applicant
PLANNING COMMISSION SECRETARY
APPROVED
^ As Recommended
^ As Amended
^ Set Public Hearing For
DENIED
^ Applicant's Request
^ Staff Recommendation
CONTINUED TO
Planning anager
2006-01.
Mr. Marcos Contreras is requesting approval of a variance to allow the
reduction of required parking for office use at an existing industrial
building at 1201 East Fourth Street.
Property Description
The development site is a rectangular shaped lot that is approximately
9,000 square feet in size and is located on the northeast corner of Fourth
Street and Eastwood Avenue. The property is located in the Community
Commercial (C2) zoning district and has a General Plan land use
designation of General Commercial (GC). The existing site has an
industrial use that includes warehousing, manufacturing and food
preparation for vendor carts. Additionally, the site currently has seven
parking spaces. The surrounding land uses consist of single and multi-
family residences immediately to the north, industrial and commercial to
the west, and commercial to the south and east (Exhibits 1 through 3).
Project Description
The proposed project involves a proposal to lease 750 square feet of space
on the second floor of an existing building for a real estate and mortgage
office use (Exhibits 4 through 6). The existing building does not have
sufficient parking for the proposed use, necessitating the request to vary
from existing parking standards. EXHIBIT A
31 A-2
Variance No. 2006-01
June 12, 2006
Page 2
Analysis of the Issues
In August of 2001, Contreras Mexican Ice Cream obtained permits to open an
industrial business specifically for warehousing and preparation of food
for mobile vendor carts. This use was approved as a continuation of a
legal nonconforming use, as the existing industrial building and
associated use were established prior to the property being zoned C2,
which does not allow industrial uses. In September of 2003, a portion of
the building was destroyed by fire and subsequently, the building was
allowed to be rebuilt per section 41-682 of the nonconforming code that
allows reconstruction of nonconforming buildings damaged by fire. The
building was rebuilt to the same square footage as existed before and
included approximately 1,400 square foot of second floor ancillary
industrial office space that was approved under Variance No. 74-13.
Variance No. 74-13 allowed the expansion of a legal nonconforming meat
processing plant in the C2 zone even though such enlargement was not
permissible per section 41-686 of the nonconforming code. Section 41-681
states that no enlargement of nonconforming buildings is allowed unless
such building and site conform to all provisions of the zoning code.
Typically, the project review process involves evaluating proposals for
zoning compliance. If a project complies with zoning regulations, it is
approved. If a proposal does not comply with applicable zoning
provisions, such as the nonconforming code, the proposal would be denied.
In this case, the proposal does not comply with parking requirements and
section 41-686 of nonconforming code, which does not allow additional uses
to nonconforming sites. Normally, projects such as this would be denied
and would not be reviewed by the Planning Commission as they are
noncompliant with local and State of California land use laws. The
proposed project was denied, however the applicant wanted to pursue an
option to present his proposal before the Planning Commission and explain
the circumstances that exist for his site. Staff determined that the only
way to present this item before the Commission would be to have the
applicant apply for a parking variance. The site is currently
nonconforming in parking and the proposed use would further increase the
parking demand.
Mr. Contreras is requesting approval of 750 square feet of second floor
space to be used as independent office space, not ancillary or associated
to the existing industrial use. Staff has identified several concerns
with the request that have resulted in a negative recommendation of the
variance application.
31 A-3
Variance No. 2006-01
June 12, 2006
Page 3
Section 41-686 of the City's nonconforming code states that no additional
uses shall be allowed on a site where an existing nonconforming use
exists, even though such proposed use may be a conforming use in the
zoning district. As a result, the existing warehousing and food
preparation business is considered a nonconforming use; therefore, the
proposed real estate and mortgage office cannot be permitted on the site.
In order for the proposed office use to be permitted, the existing
industrial business must not operate on this site.
The State of California Government Code Section 65906 states that a
variance shall not be granted for a parcel of property which authorizes a
use that is not expressly permitted by the zone district governing the
parcel of property. Considering that Section 41-686 of the City's
nonconforming code does not allow the proposed office use on the site,
this section of the State code applies and therefore, does not allow the
proposed use to be approved. Additionally, this section implies that a
use variance for the proposed office use is not allowed under State codes.
Variances are typically reserved for variations from development standards
such as setbacks and parking and not uses.
The Santa Ana Municipal Code establishes a parking requirement for office
use at one parking space for each 333 square feet of office space. As
proposed, the site would require a total of 11 parking spaces, two parking
spaces for the proposed 750 square feet of second story office space and
nine spaces for the remaining 4,550 square feet of industrial space.
Approval of a variance for a parking reduction of four spaces, 36 percent,
will be required as the site only has seven spaces available.
In recent history, the Planning Commission has reviewed variances for
parking, each with different situations. In February of 2005, the
Commission reviewed Variance No. 2004-18 for the FAMSA retail chain
addition located at 419 East First Street. The addition required 43
parking spaces, of which only 20 were being provided. This resulted in a
reduction of 23 parking spaces for the addition or 53 percent. In this
case, the Commission denied the variance request as a result of the
existing nonconforming parking situation. Variance No. 2002-06 for Doffo
Automotive located at 1607 South Sycamore was reviewed by the Commission
in June of 2002. Anew auto repair facility was proposed that required 37
parking spaces. The Commission approved a reduction of four parking
spaces, an 11 percent reduction, based on the nature of the business
operation that included the ability of the vehicle repair bays to be
utilized as parking spaces and the second floor office space's low parking
31 A-4
Variance No. 2006-01
June 12, 2006
Page 4
implication compared to the automotive repair use. Each variance request
is unique to its own site; however, in the proposed case the site is
nonconforming in terms of parking and does not meet current development
standards. Considering the existing conditions, the site has maximized
its possible usage.
Staff has considered the site's conditions, including the lot size and
inability to provide for additional parking. The State Code states that a
variance shall only be granted when special circumstances apply to a
property in relation to size, shape, topography, location and surroundings
or if the local zoning ordinance deprives the property owner of privileges
enjoyed by other property in the vicinity and under identical zoning
designation. In this case, it has been determined that there is not a
special circumstance that deprives the property owner of privileges to
utilize the site. The current legal nonconforming industrial use on the
site allows the property to be fully utilized. Additionally, a parking
deficient site may impact the surrounding properties and aggravate the
residential parking situation by requiring additional parking.
Furthermore, the reduction of four parking spaces, 36 percent, is
considered high in view of the site's limited size. The applicant has
also presented the possibility of utilizing the parking lot across the
street at 1111 East Fourth Street. This site is zoned industrial and is
occupied by a legal nonconforming retail business that requires 150
parking spaces for 30,000 square feet of building space. However, the
site currently has only 24 parking spaces. This request would also
require a variance for parking.
Were the Commission to consider approving the proposed action, the
following would be required. The Commission would have to direct staff to
prepare a zoning ordinance amendment to modify the nonconforming code
section 41-686 to allow additional uses to sites which have existing
nonconforming uses or direct staff to process an amendment application
(zone change). If a zone change would be requested, most likely a
Specific Development (SD) zone would have to be created to accommodate for
the site's unique mix of uses and site development conditions. As the
Commission may recall, a work Study Session was held earlier this year
relative to amending the nonconforming code to allow for expansions of
nonconforming uses in the Commercial South Main (CSM) zone. The
Commission stated that the City's existing nonconforming policies and
codes should be upheld. Additionally, the project site is located within
31 A-5
Variance No. 2006-01
June 12, 2006
Page 5
the boundaries of the proposed Santa Ana Renaissance Specific Plan which
encompasses the City's central area from the Downtown, east to Grand
Avenue. Future land uses for this unique area are currently being
analyzed for consideration and may result in land use changes.
Based on analysis of the proposed
circumstances warrant approval of a
nonconforming code. Staff recommends
Variance No. 2006-01.
project and findings, no special
use that does not comply with the
that the Planning Commission deny
CEQA Compliance
In accordance with the California
recommended action is not considered
environmental documentation is required.
s~~////\C~ r
Pedro Guille
Associate Planner
Environmental Quality Act, the
a CEQA project. Therefore, no
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KO -6/7/06
RESOLUTION NO. 2006-014
A RESOLUTION OF THE PLANNING COMMISSION OF
THE CITY OF SANTA ANA DENYING VARIANCE NO.
2006-01 TO ALLOW THE REDUCTION OF REQUIRED
PARKING FOR OFFICE USE FOR THE PROPERTY
LOCATED AT 1201 EAST FOURTH STREET
BE IT RESOLVED BY THE PLANNING COMMISSION OF THE CITY OF
SANTA ANA AS FOLLOWS:
Section 1. The Planning Commission of the City of Santa Ana hereby finds,
determines and declares as follows:
A. Applicant is requesting approval of Variance No. 2006-01 to allow the
reduction of required parking for office use at an existing industrial building
at 1201 East Fourth Street
B. Variance No. 2006-01 came before the Planning Commission on June 12,
2006 for a duly noticed public hearing.
C. The Planning Commission determines that for Variance No. 2006-01 the
following findings, which must be established pursuant to Santa Ana
Municipal Code Section 41-638 in order to grant a variance from the
provisions of the Santa Ana Municipal Code, have not been established:
That because of special circumstances applicable to the subject
property, including size, shape, topography, location, or
surroundings, the strict application of the zoning ordinance is found
to deprive the subject property of privileges not otherwise at
variance with the intent and purpose of the provisions of this
chapter.
This is a typical rectangular lot with no unique site features
that warrant approval of a variance for parking. There are no
special circumstances applicable to the subject property
where the strict interpretation of the zoning ordinance is
found to deprive the subject property of privileges not
otherwise at variance with the intent and purpose of the
provisions of the zoning code. Additionally, strict application
of the zoning code would not deprive the owner the
privileges enjoyed by other property in the vicinity and under
identical zoning classification. The property is fully occupied
and the denial of the variance for parking to allow the
Resolution No. 2006-014
Page 1 of 4
31A-13
additional use would not deprive the property owner of the
privilege to use property.
2. That the granting of a variance is necessary for the preservation
and enjoyment of one or more substantial property rights.
The denial of the variance will not significantly impact the
rights of the property owner to enjoy the use of their
property. The property owner is able to continue to operate
the existing legal nonconforming industrial business on this
site. The denial of a parking variance to allow an office use
would not impact the existing nonconforming industrial
business.
3. That the granting of a variance will not be materially detrimental to
the public welfare or injurious to surrounding property.
The granting of a variance will be detrimental to the
surrounding residential uses, when considering that the
existing industrial business is located immediately adjacent
to residential uses which are considered to be a sensitive
land use. The approval of a variance and the addition of the
proposed office use would increase the parking impacts to
the surrounding residences. As a result of the
nonconforming on site parking, spillover parking will impact
the residential neighborhood. Additionally, state and local
codes state that a variance shall not be granted for a parcel
of property which authorizes a use that is not expressly
permitted by the zone district governing the parcel of
property, such as the case on this site.
4. That the granting of a variance will not adversely affect the General
Plan of the City.
The proposed office use is allowed by the current
Community Commercial (C2) zoning district and General
Commercial General Plan Designation. However, section
41-686 of the City's nonconforming code prohibits the
addition of uses where existing legal nonconforming uses
exist, even though the proposed use is allowed in the zone.
Additionally, the State of California Government Code
Section 65906 prohibits the granting of variances for uses
which are not allowed by the local zoning code governing the
property.
ii. In addition, Policies 5.4 of the City's General Plan Land Use
Element state that measures to insure that the impacts of
Resolution No. 2006-014
Page 2 of 4
31A-14
development are mitigated by supporting land uses which
are consistent with the Land Use Plan of the Land Use
Element. Also, Policy 5.5 encourages development which is
compatible with and supportive of surrounding land uses.
The existing nonconforming industrial use combined with the
proposed office use would be inconsistent uses with such
Land Use Plan and therefore not compatible with
surrounding land uses.
D. In accordance with the California Environmental Quality Act, the
recommended action is not considered a CEQA project. Therefore, no
environmental documentation is required.
Section 2. The Planning Commission of the City of Santa Ana after conducting
the public hearing hereby denies Variance No. 2006-01. This decision is based upon
the evidence submitted at the abovesaid hearing, which includes but is not limited to:
the Request for Planning Commission Action dated June 12, 2006 and exhibits attached
thereto; and the public testimony all of which are incorporated herein by this reference.
ADOPTED this 12th day of June 2006 by the following vote:
AYES: Commissioners: Betancourt, Cribb, De La Torre, Gartner, Leo, Lutz
(6)
NOES: Commissioners: None (0)
ABSENT: Commissioners: Rodriguez (1)
ABSTENTIONS: Commissioners: None (0)
Christopher Leo
Chairman
APPROVED AS TO FORM:
Joseph W. Fletcher, City Attorney
Kylee O. Otto
Assistant City Attorney
Resolution No. 2006-014
Page 3 of 4
31A-15
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, MARTHA RAMIREZ, Clerk of the Planning Commission, do hereby attest to and
certify the attached Resolution No. 2006-014 to be the original resolution adopted by the
Planning Commission of the City of Santa Ana on June 12, 2006.
Date:
Clerk of the Planning Commission
City of Santa Ana
Resolution No. 2006-014
Page 4 of 4
31A-16
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
JULY 3, 2006
TITLE:
CONDITIONAL USE PERMIT NO. 2006-07
TO ALLOW A SERVICE STATION AND
CONVENIENCE STORE TO OPERATE
BETWEEN THE HOURS OF 12:00 A.M. TO
5:00 A.M. AT 4426 WESTMINSTER
AVENUE - -ELEVE INC., APPLICANT
CITY MANAGER
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1s' Reading
^ Ordinance on Intl Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Receive and file the staff report approving Conditional Use Permit No.
2006-07 as conditioned.
PLANNING COMMI3320N ACTION
On June 12, 2006, the Planning Commission approved Conditional Use Permit
No. 2006-07 as conditioned by a vote of 6:0 (Rodriguez absent) to operate
a new gasoline service station and a convenience store during the hours
of 12:00 a.m. to 5:00 a.m. in the General Commercial (C2) zoning district
at 4426 Westminster Avenue. The Planning Commission added a condition to
require additional landscaping materials be provided along the south
property line abutting the mobile home park to the recommended conditions
of approval outlined in the attached staff report (Exhibit A).
FISCAL IMPACT
There is no fiscal impact associated with this action.
J y Trevino
Ex tive Director
Planning & Building Agency
AN:jm
an\plancomm\cup06-09.cc
31 B-1
REQUEST FOR
Planning Commission Action
PLANNING COMMISSION MEETING DATE:
JUNE 12, 2006
TITLE:
PUBLIC HEARING - CONDITIONAL USE PERMIT
NO. 2006-07 TO ALLOW A SERVICE STATION
AND CONVENIENCE STORE TO OPERATE BETWEEN
THE HOURS OF 12:00 A.M. TO 5:00 A.M. AT
4426 WESTMINSTER AVENUE
Prepared by Ann Hsin-An Ni
Executive Director
RECOMMENDED ACTION
PLANNING
SECRETARY
APPROVED
^ As Recommended
^ As Amended
^ Set Public Hearing For
DENIED
^ Applicant's Request
^ Staff Recommendation
CONTINUED TO
C~.l.l.ylti- 1-a-U~~Nti1~
Planning Man ger
Adopt a resolution approving Conditional Use Permit No. 2006-07 as
conditioned.
DISCUSSION
Request of Applicant
7-Eleven Inc. is requesting approval of Conditional Use Permit No. 2006-07
to operate a new gasoline service station and a convenience store during
the hours of 12:00 a.m. to 5:00 a.m. at 4426 Westminster Avenue.
Property Description
The subject property is approximately 0.53 acres in area. The property
is flat, rectangular in shape, and is currently vacant. The property is
located on the southeast corner of Newhope Street and Westminster
Avenue; both are designated arterial streets in the General Plan
Circulation Element.
The property is located within the General Commercial (C2) zoning
district and has a General Plan land use designation of General
Commercial (GC) with a floor area ratio of 0.5 (Exhibit 1). Surrounding
land uses include commercial uses to the north, east and west, and a
mobile home park to the south (Exhibit 2).
EXHIBIT A
31 B-2
Conditional Use Permit No. 2006-07
June 12, 2006
Page 2
Proiect Description
The applicant requests a conditional use permit to allow operation during
the hours of 12:00 a.m. to 5:00 a.m. at a new gasoline service station and
convenience store. The convenience store building will contain 2,422
square feet of floor area and the canopy area over the service pumps will
encompass 1,886 square feet of area. Access to the proposed project will
be provided from Newhope Street and Westminster Avenue. A total of 11
parking spaces will be provided on-site (Exhibits 3 through 7).
Analysis of the Issues
The service station and convenience market provide a benefit to local
residents as well as the community. The use will serve the adjacent
commercial and residential neighborhoods and to allow the community to
purchase items generally unavailable during these hours from other retail
establishments. Business operating between the hours of 12:00 a.m. to
5:00 a.m. have the potential to impact surrounding businesses and
residential neighborhoods. In order to determine if the convenience
store's late night operation would create adverse impacts on the local
residents, the crime rate of the area and the surrounding land uses are
analyzed.
The convenience market is located in Police Reporting District No. 44,
which is considered average in the total number of reported incidents and
ranks 29th out of 102 citywide districts. Although this location will
become the only after hours operation within several blocks, and there are
no crime statistics available for this new facility, the Police Department
is recommending conditional approval.
The proposed service station and convenience store are located at the
southeast corner of Newhope Street and Westminster Avenue, with
commercial uses primarily surrounding the site. In addition, a mobile
home park is located directly south of this property. A six-foot
concrete block wall and landscaping will be provided along this border
to mitigate the potential impacts to the residential neighborhood.
The Planning and the Police Department are proposing conditions of
approval to prevent the site from becoming an attractive nuisance and
mitigate any potential unforeseen problems. The Police Department
conditions generally refer to business operations and physical
improvements to improve employee and customer safety, such as requiring
31 B-3
Conditional Use
June 12, 2006
Page 3
Permit No. 2006-07
the pay phones to be located within the interior of the market and
maintaining visibility of the market interior from the street. The Police
Department also proposes a review of the business operations at 90 days,
six months, one year and then annually thereafter.
In summary, the proposed after hour operation for the service station
and convenience store, in conjunction with the proposed conditions, will
not create additional negative impacts to the surrounding business
community. Approval of Conditional Use Permit No. 2006-07 is
recommended as conditioned.
CEQA Compliance
This project was reviewed in accordance with the Guidelines for the
California Environmental Quality Act. The recommendation is exempt from
further review pursuant to Section 15301. This Class 1 exemption allows
the permitting of existing structures. Categorical Exemption
Environmental Review No. 2005-136 will be filed for this project.
~~ ~~
Ann Hsin-An Ni
Associate Planner
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Vince Fre s AICP
Senior Planner
31 B-4
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31 B-6
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KO- 6/19/06
RESOLUTION NO. 2006-15
A RESOLUTION OF THE PLANNING COMMISSION OF
THE CITY OF SANTA ANA APPROVING CONDITIONAL
USE PERMIT N0.2006-07 AS CONDITIONED TO
OPERATE BETWEEN THE HOURS OF 12:00 A.M. TO 5:00
A.M. FOR THE PROPERTY LOCATED AT 4426
WESTMINSTER AVENUE
BE IT RESOLVED BY THE PLANNING COMMISSION OF THE CITY OF
SANTA ANA AS FOLLOWS:
Section 1. The Planning Commission of the City of Santa Ana hereby finds,
determines and declares as follows:
A. Applicant is requesting approval of Conditional Use Permit No. 2006-07 to
operate a new gasoline service station and a convenience store during the
hours of 12:00 a.m. to 5:00 a.m. at 4426 Westminster Avenue.
B. On June 12, 2006, the Planning Commission held a duly noticed public
hearing on Conditional Use Permit No. 2006-07.
C. The Planning Commission determines that the following findings, which
must be established in order to grant this Conditional Use Permit
pursuant to Santa Ana Municipal Code Section 41-638, have been
established:
Will the proposed use provide a service or facility which will
contribute to the general well being of the neighborhood or the
community?
The proposed business hours between 12:00 a.m. to 5:00
a.m. at a service station and convenience store will
contribute to the general well being of the community by
providing gasoline and food service to adjacent communities
and to allow the community to purchase items generally
unavailable during these hours from other retail
establishments.
2. Will the proposed use under the circumstances of the particular
case be detrimental to the health, safety, or general welfare of
persons residing or working in the vicinity?
The proposed business hours between 12:00 a.m. to 5:00
a.m. at a gasoline service station and convenience store will
provide additional service to the service station patrons and
31 B-12
Resolution No. 2006-015
Page 1 of 7
the adjacent business communities. The conditions of
approval proposed require the market to maintain a safe
environment as well as aesthetics of the site.
3. Will the proposed use adversely affect the present economic
stability or future economic development of properties surrounding
the area?
The business hours between 12:00 a.m. to 5:00 a.m. at a
service station and convenience store will generate City tax
revenue and employment in the community. During the
hours proposed, the use provides services that compliment
surrounding businesses and as conditioned will not
adversely affect economic development or stability of the
area.
4. Will the proposed use comply with the regulations and conditions
specified in Chapter 41 for such use.
The proposed use will be in compliance with the applicable
sections of Chapter 41 of the Municipal Code with an
approved conditional use permit for the operation of a
business between the hours of 12:00 a.m. to 5:00 a.m.
5. Will the proposed use adversely affect the General Plan or any
specific plan of the City?
The proposed service station and convenience store is in an
area designated General Commercial (GC) in the General
Plan. The use is consistent with the General Plan and the
General Commercial (C2) zoning district that allows retail
and service uses.
D. This project was reviewed in accordance with the Guidelines for the
California Environmental Quality Act. The recommendation is exempt
from further review pursuant to Section 15301. This Class 1 exemption
allows the permitting of existing structures. Categorical Exemption
Environmental Review No. 2005-136 will be filed for this project.
Section 2. The Planning Commission of the City of Santa Ana after conducting
the public hearing hereby approves Conditional Use Permit No. 2006-07 as conditioned
in Exhibit A attached hereto and incorporated as though fully set forth herein. This
decision is based upon the evidence submitted at the abovesaid hearing, which
includes but is not limited to: the Request for Planning Commission Action dated June
12, 2006 and exhibits attached thereto; and the public testimony, all of which are
incorporated herein by this reference.
ADOPTED this 12th day of June 2006 by the following vote:
Resolution No. 2006-015
Page 2 of 7
31 B-13
AYES: Commissioners: Betancourt, Cribb, De La Torre, Gartner, Leo, Lutz
(6)
NOES: Commissioners: None (0)
ABSENT: Commissioners: Rodriguez (1)
ABSTENTIONS: Commissioners: None (0)
Christopher Leo
Chairman
APPROVED AS TO FORM:
Joseph W. Fletcher, City Attomey
Kylee O. Otto
Assistant City Attorney
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, MARTHA RAMIREZ, Secretary of the Planning Commission, do hereby attest to and
certify the attached Resolution No. 2006-015 to be the original resolution adopted by the
Planning Commission of the City of Santa Ana on June 12, 2006.
Date:
Secretary of the Planning Commission
City of Santa Ana
Resolution No. 2006-015
31 B-14 Page3of7
Conditions for Aaaroval of Conditional Use Permit No. 2006-07
Conditional Use Permit No. 2006-07 is approved subject to compliance, to the reasonable
satisfaction of the Planning Commission, with all applicable sections of the Santa Ana
Municipal Code, the California Administrative Code, the Uniform Fire Code, the Uniform
Building Code and all other applicable regulations.
The applicant must comply in full with each and every condition listed below ria or to
exercising the rights conferred by this conditional use permit.
The applicant must remain in compliance with all conditions listed below throughout the
life of the conditional use permit. Failure to comply with each and every condition may
result in the revocation of the conditional use permit.
A. Planning Division
1. The project shall remain in compliance with Site Plan Review DP No.
2005-51.
2. Any amendment to this conditional use permit must be submitted to the
Planning Division for review. At that time, staff will determine if
administrative relief is available or the conditional use permit must be
amended.
3. Prior to issuance of building permits, the landscape plans shall be revised
to reflect 24-inch boxed size trees and five-gallon shrubs for all required
plants of this project.
4. Additional landscaping materials, including trees, shrubs and vines shall
be provided along the south property line abutting the mobile home park
subject to the approval of the landscape Associates and the Planning
Manager.
5. After project occupancy, landscaping is to be maintained to include the
minimum level of plant materials installed at the time of occupancy.
6. Cash register must be visible from the street at all times and shall not be
obstructed at any time by temporary or permanent signage.
7. The new building and parking lot must conform with the provisions of
Chapter 8, Article II Division 3 of the Santa Ana Municipal Code (Building
Security Ordinance). These code conditions will require that the existing
projects lighting, door/window locking devices and addressing be
Exhibit A
Resolution No. 2006-015
31 B-15 Page4of7
upgraded to current code standards. Lighting standards cannot be
located in required landscape planters.
8. The applicant shall be responsible for maintaining the premises free of
graffiti. All graffiti shall be removed within 24 hours of occurrence.
9. Cash register must be visible from the street at all times and shall not be
obstructed at any time by temporary or permanent signage.
10. Window displays must be kept to a minimum for maximum visibility and
shall not exceed 25 percent of window coverage. Windows shall be kept
clear of any advertising materials between three and six feet in height.
11. Window displays and racks must be kept to a maximum height of three
feet including merchandise and cannot obstruct the cashiers view to the
outside.
12. Atimed-access cash controller or a money drop safe capable of easily
providing the cashier the ability to quickly deposit money into it must be
installed.
13. Install a silent armed robbery alarm.
14. There shall be no coin-operated games maintained on the premises at any
time.
15. All pay telephones shall be located inside the premises.
16. The petitioner(s) shall be responsible for maintaining the premises free of
litter.
17. The conditional use permit shall be reviewed at ninety days, six months, at
one year and then annually thereafter by the Police Department for any
modification to the conditions of approval.
18. "No Loitering/Trespass" signs/placards shall be posted in the parking lot.
The posted signs must conform to Penal Code Section 602.
19. Provide a Closed Circuit Television System approved by the Police
Department and capable of viewing and recoding events inside the
Resolution No. 2006-015
31 B-16 Page5of7
premises with a resolution which will clearly identify individuals for later
identification as follows:
(a) A minimum of one color camera at each cash register that views
the front of a customer at the cash register area.
(b) A minimum of one color camera that views the full length side of a
customer at the cash register area.
(c) A color camera recorder capable of recording events on all cameras
simultaneously.
(d) A tape or disc storage library of recorded cameras kept for a
minimum of 60 days.
(e) If video tape is used, tapes can not be taped over more than six
times.
(f) An audio recording component that will record sounds occurring at
the customer counter.
20. Clearly distinguishable height markers shall be installed on the inside door
jamb of all doors used by the public to access the store. Horizontal marks,
one-inch wide by three inch long, in different colors, and in contrasting color
to the background, shall be placed every six inches beginning at five inches
and ending at six feet six inches.
Resolution No. 2006-015
Page 6 of 7
31 B-17
PROOF OF SERVICE
(C.C.P. SECTION 1013(a), 2015.5)
STATE OF CALIFORNIA. COUNTY OF ORANGE
I am employed in the aforesaid county; I am over the age of eighteen and not a
party to the within action; my business address is 20 Civic Center Plaza, Ross Annex
2nd Santa Ana, California 92702.
I served the foregoingg document described as: Resolution No. 2006-015
(Conditional Use Permit No. 2006-07) in this action by p acing a rue copy ereof
enc oT-se~cin spa enve~s~dressed as follows:
Dan Popa and Ron Taylor
7-Eleven
330 East Lambert Road, Suite 150
Brea, CA 92821
[ ] I caused to be delivered by courier, such envelope by hand to the office of the
addressee(s).
[X] BY MAIL I am readily familiar with my employer's practice of collection and
processing correspondence for mailing. Under that practice it would be deposited with
U.S. Postal Service on that same day with postage thereon fully prepaid at Santa Ana,
California in the ordinary course of business. I am aware that on motion of the party
served, service is presumed invalid if postal cancellation date or postage meter date is
more than one day after date of deposit for mailing in affidavit.
[ ]The document was transmitted by facsimile transmission and was reported as
complete and without error.
I declare under penalty of perjury under the laws of the State of California that
the foregoing is true and correct.
Executed on [date] at Santa Ana, California.
MARTHA RAMIREZ
Resolution No. 2006-015
Page 7 of 7
31 B-18
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 3, 2006
TITLE:
AMENDMENT TO CITY'S BASIC CLASSIFICATION
AND COMPENSATION PLAN AND AMENDMENT TO
RESOLUTION NUMBER 2001-065 TO PROVIDE FOR
CONTINUATION OF ADDITIONAL PARTIALLY-PAID
TEMPORARY MILITARY LEAVE OF ABSENCE FOR
CITY EMP7,OY~ES CALLED TO ACTIVE DUTY
~~
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1~` Reading
^ Ordinance on Intl Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Adopt a resolution that amends the City's Basic Classification and
Compensation Plan and also authorizes the City Manager to continue to
provide additional partially-paid temporary military leave of absence and
dependent benefits for City employees called to active duty with the
armed forces.
DISCUSSION
As a result of recent negotiations with the Fire Management Association,
the City has agreed to provide a ten percent assignment pay to an
incumbent in the classification of Fire Battalion Chief who serves
temporarily in an assignment outside of Suppression and Rescue. This
provision already exists for non-management Fire personnel; the subject
action will provide the same benefit to Fire Management employees and
maintain continuity in specific benefits and incentives between
bargaining units in the Fire Department.
On October 1, 2001, the Santa Ana City Council adopted Resolution No.
2001-065, providing for additional partially-paid military leave of
absence for full-time officers or employees of the City called to active
military service with the Armed Forces of the United States in connection
with the then-current military crisis, and for continuation of benefits
for their dependents. That Resolution also provided that its terms would
expire at the end of the fiscal year unless extended by further action of
the City Council.
55A-1
Amendment to City's Basic Classification and Compensation Plan And
Amendment to Resolution Number 2001-065
July 3, 2006
Page 2 of 2
The City Council has subsequently adopted resolutions extending the
termination date of Resolution No 2001-065 each succeeding year. By
adopting the subject resolution, the City Council will extend the
termination date to June 30, 2007, and continue to help City employees
and their families with financial hardships resulting from being called
to active duty in connection with the current military crisis.
FISCAL IMPACT
There is no fiscal impact resulting from the extension of military leave;
the fiscal impact of the Fire Battalion Chief assignment pay is dependent
upon the length of temporary duty and the number of employees given this
assignment.
-~
Enriqu J. 1 a
Execu e ctor
Personnel Services Agency
55A-2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA AMENDING RESOLUTION NO. 82-110 TO
EFFECT CERTAIN CHANGES TO THE CITY'S BASIC
CLASSIFICATION AND COMPENSATION PLAN, AND
AMENDING RESOLUTION NO. 2001-065 TO PROVIDE FOR
CONTINUATION OF ADDITIONAL PARTIALLY-PAID
TEMPORARY MILITARY LEAVE OF ABSENCE FOR CITY
EMPLOYEES CALLED TO ACTIVE DUTY WITH THE ARMED
FORCES AND CONTINUATION OF BENEFITS FOR THEIR
DEPENDENTS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS
FOLLOWS:
Section 1: The City Council hereby finds, determines and declares as follows:
A. Section 1004, Article X of the City Charter of the City of Santa Ana
requires the City Manager to prepare, install, and maintain a position
classification and pay plan subject to civil service rules and regulations
and the approval of the City Council.
B. On August 2, 1982, the City Council passed and adopted Resolution No.
82-110 revising and re-establishing the Basic Classification and
Compensation Plan for officers and employees of the City of Santa Ana.
C. The City of Santa Ana and the Santa Ana Fire Management Association
(FMA) have agreed and now wish to propose that the City provide a
special assignment pay for the classification Fire Battalion Chief when an
incumbent of said title is placed on temporary non-suppression duty
assignment.
D. On October 1, 2001, the City Council of the City of Santa Ana adopted
Resolution No. 2001-065 providing for an additional partially-paid military
leave of absence for each full-time officer or employee of the City who has
been or will be called to active military service with the Armed Forces of
the United States in connection with the current military crisis. This
Resolution has been extended each succeeding year since its initial
adoption in 2001.
E. The pay and benefits authorized by Resolution No. 2001-065, as
amended, will terminate on June 30, 2006, unless extended by further
action of the City Council or otherwise required by law.
55A-3
F. The City Council wishes to continue to help City employees with financial
hardships resulting from being called to active duty for more than 30
continuous days in connection with the continuing current military crisis by
extending these benefits through June 30, 2007.
G. It is now desired to amend Resolution Nos. 82-110 and 2001-065 to effect
these changes.
Section 2: That Section 3.1 Special Compensation Provisions (Applicable to Full
Time Civil Service Emolovees Only, Unless Otherwise Specified) of Resolution
No. 82-110, is hereby further amended by adding the following pay designation
"xx" to the list of special compensation provisions:
"(xx) An incumbent in the classification of Fire Battalion Chief who is
assigned by the Fire Chief to work a temporary duty assignment outside of Suppression
and Rescue shall be paid, effective the first day of such temporary assignment, at a rate
set twenty (20) salary rate ranges (approximately ten percent (10%)) above his or her
then current base monthly salary step while so assigned. In no event shall these
assignment premiums be made for an employee on light duty and/or for disciplinary
reassignment purposes."
Section 3: That Section 5 of Resolution No. 2001-065, as amended, is hereby
further amended to read as follows:
"Section 5. This Resolution, and the pay and benefits authorized herein,
shall be effective throughout the entirety of Fiscal Year 2006-2007, but shall terminate
and be of no further force or effect on midnight, June 30, 2007, unless extended by
further action of the City Council or otherwise required by law."
Section 4: That except as amended by this Resolution, all other provisions of
Resolution Nos. 82-110 and 2001-065 shall remain in full force and effect.
Section 5: That except as stated otherwise above, this Resolution shall be
operative from and after July 1, 2006.
ADOPTED this day of July, 2006.
Miguel A. Pulido
Mayor
APPROVED AS TO FORM:
Joseph W. Fletcher
City Attorney
55A-4
By:
Joseph Straka
Assistant City Attorney
AYES: Councilmembers
NOES: Councilmembers
ABSTAIN: Councilmembers
NOT PRESENT: Councilmembers
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify the attached
Resolution No. 2006-_ to be the original resolution adopted by the City Council of the
City of Santa Ana on
Date:
Clerk of the Council
City of Santa Ana
55A-5
55A-6
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
J1ily 3, 2006
TITLE:
ADOPTION OF THE REVISED
CITYWIDE RECORDS RETENTION
SCHEDULE
GAL ~ uC.-~-_
CI Y MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 15` Reading
^ Ordinance on 2ntl Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Adopt a resolution amending the Citywide Records Retention Schedule.
DISCUSSION
The Citywide Records Retention Schedule is a joint project of the City
Manager, City Attorney and the Clerk of the Council to manage the City's
public records. A Citywide Records Team was formed in 1993 to plan and
implement the project. In 1994, the City Council adopted Resolution 94-048
that established a Citywide Records Retention Schedule. In 1998, this
resolution was amended to update the schedules for all city agencies.
Since 1998, various resolutions have been adopted by the City Council
making minor changes to the Citywide Records Retention Schedule. Due to
changes in the way the City conducts many of its business practices, or
changes in legal records-keeping requirements, it became essential to
reactivate the Citywide Records Team in 2004 to review the City's Records
Management program to determine if records retention schedules for all city
agencies were accurate and appropriate.
The Citywide Records Team, comprised of representatives from each city
agency, revised the Citywide Records Retention Schedule to comply with new
city, state, or federal mandates, and, to reflect changes in the way
records are created and/or maintained. The attached resolution reflects
changes in the records schedules resulting from the efforts by this team,
and includes updates for all city departments. The schedule has been
reviewed by the respective departments and the City Attorney.
55B-1
Citywide Records Retention Schedule
July 3, 2006
Page 2
Under State law, records contained in the new schedules may be destroyed
following expiration of the applicable retention period, upon approval by
resolution of the City Council and written consent of the City Attorney.
The 1994 and 1998 resolutions granted blanket City Council approval subject
to the City Attorney consent. Upon further review, the City Attorney has
opined that City Council approval must be granted on a case by case basis.
Therefore, the City Council will be seeing periodic records destruction
resolutions on its agendas in the future.
FISCAL IMPACT
fiscal impact associated with this action.
~ ~ _...
._
_. ~ -
Joseph F etcher Patricia E. Heal
City t~torr~fey Clerk of the Council
55B-2
Lss062706
RESOLUTION NO. 2006-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ESTABLISHING A RECORDS RETENTION SCHEDULE
FOR THE AGENCIES, DEPARTMENTS AND OFFICES OF
THE CITY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS
FOLLOWS:
Section 1. The City Council of the City of Santa Ana hereby finds, determines
and declares as follows:
A. Except for records less than two years old and certain other, specified records,
Government Code section 34090 authorizes the head of city departments to
cease retaining records, documents, instruments, books or paper under his or
her charge, without keeping a copy thereof, with the approval of City Council
and the written approval of the City Attorney.
B. Government Code section 34090.5 authorizes the head of a city department,
without the approval of the City Council and the written approval of the City
Attorney, to destroy records, documents, instruments, books or paper if the
record, paper or document is accurately and legibly reproduced on film or any
other medium that is a trusted system and that does not permit additions,
deletions, or changes to the original document, and the reproductions are made
as accessible for public reference as the original records were.
C. Government Code section 34090.6 allows the head of a city department, with
the approval of the City Council and the written approval of the City Attorney,
to destroy recordings of routine video monitoring after one year. That section
further authorizes the head of a city department to destroy recordings of
telephone and radio communications maintained by the department after 100
days. It is the intent of the City to maintain the audio recordings for six
months in accordance with the Tort Claim filing requirement.
D. The City Council desires to establish a retention schedule for records under
the control of the executive officers in charge of various city agencies,
departments and offices and to approve destruction of records in accordance
therewith.
Section 2. For purposes of this resolution, the following terms shall have the
following meanings:
55B-3
"Department" means an agency, department or office of the administrative
staff of the City of Santa Ana, and includes a public safety communications center
operated by the city.
"Department head" means the executive officer in charge of a department.
"Original" means the initial production of a record in its final form. It does not
include preliminary drafts or subsequent photocopies. In the case of a signed
document, the original is the document which was actually signed by the person or
persons signing the document.
"Public records' are writing in the custody of the City of Santa Ana, containing
information relating to the conduct of the business of the City of Santa Ana. "Public
record" does not include transitory writings.
"Transitory writing" is a writing having no reason for retention after the
purpose for which it was created has expired, such as routing slips, notices of meetings
or events, writings retained solely for tickler, suspense or follow-up purposes;
preliminary work materials, including rough notes, calculations or drafts assembled or
created and used in the preparation or analysis of other documents; writings which have
been superseded by subsequent writings; computer print-outs which are produced
solely for temporary purposes; unofficial copies of documents kept only for convenience
or reference, and the like.
"Writing" means a document in written or printed form.
Section 3. The purposes of this resolution are as follows:
A. To assure that public records are not destroyed while they still serve a
useful purpose.
B. To avoid the loss of room and shelf space caused by the retention of
public records which no longer serve a useful purpose.
C. To provide guidelines to City staff as to when public records may safely be
destroyed.
Section 4. The scope of this resolution is as follows:
A. This Resolution is limited to originals of public records, except as
otherwise provided in subsection B of this section.
B. Whenever the original of a public record is sent to a location outside the
custody of the City (as, for example, correspondence from a City officer or
employee to a person outside of the City government) one copy of that
55B-4
record shall be retained by the department sending the record as if it were
the original of that record.
C. This resolution is limited to public records which are in the form of a
writing.
Section 5. Authorization for destruction of records
A. Those exhibits, designated A through L, attached hereto, providing
retention schedules for various types of public records, are hereby
incorporated by reference herein. Subject to the provision of subsection B
of this section, each department head may authorize the destruction of a
public record or class of public records which is within the custody of his or
her department and which is listed in the exhibits at any time after the time
specified for retention of that record has expired, as set forth in subsection
5.B, below. The department head may require the retention of any public
record or class of public records beyond the period established for the
retention of such records by this resolution, whenever, in his or her
opinion, the continued maintenance of such records is in the best interest
of the City.
B. Prior to the destruction of any public record, the department head shall
submit a list of the records proposed for destruction to the City Attorney for
his or her consent to such destruction. Upon the written approval of the
City Attorney, such request for destruction shall be presented to the City
Council for authorization to destroy said records.
C. Nothwithstanding section 5 B, above, the department head having custody
of public records, may, without the approval of the City Council or the
written consent of the City Attorney, authorize the destruction of such
public records if
(1) The record is photographed, microphotographed, reproduced by
electronically recorded video images on magnetic surfaces,
recorded in the electrical data processing system or reproduced
on film or any other medium that does not permit additions,
deletions or changes to the original document; and
(2) The method of reproduction accurately and legibly reproduces
the original public record in all details; and
(3) The reproductions are made as accessible for public reference
as the original public records were; and
(4) A true copy of the public record, of archival quality is kept in a
safe and separate place for security purposes.
Section 6. This resolution replaces and supersedes Resolution 98-088,
Resolution 2002-015 and Resolution 2005-011 of this Council.
55B-5
Section 7. This Resolution shall take effect immediately and the Clerk of the
Council shall attest to and certify the vote adopting this Resolution.
ADOPTED this day of , 2006.
Miguel A. Pulido
Mayor
APPROVED AS TO FORM:
Joseph W. Fletcher, City Attorney
By:
Laura Sheedy
Assistant City Attorney
AYES: Councilmembers
NOES: Councilmembers
ABSTAIN: Councilmembers
NOT PRESENT: Councilmembers
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify the
attached Resolution No. 2006- to be the original resolution adopted by the City
Council of the City of Santa Ana on
Date:
Clerk of the Council
City of Santa Ana
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55B-12
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55B-13
EXHIBIT B
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55B-16
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55B-17
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55B-18
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55B-19
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Page 14 of 54
55B-20
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Page 15 of 54
EXHIBIT E
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55B-22
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55B-23
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Page 18 of 54
55B-24
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55B-25
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55B-26
EXHIBIT E
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55B-27
EXHIBIT E
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Page 22 of 54
55B-28
EXHIBIT E
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Page 23 of 54
55B-29
EXHIBIT E
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Page 24 of 54
55B-30
EXHIBIT E
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Page 25 of 54
55B-31
EXHIBIT E
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Page 26 of 54
55B-32
EXHIBIT F
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Page 27 of 54
EXHIBIT F
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55B-37
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55B-59
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55B-60
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55B-61
Page 55 of 55
55B-62
REQUEST FOR COUNCIL/
HOUSING AUTHORITY
ACTION
MEETING DATE:
CLERK OF COUNCIL USE ONLY:
JULY 3, 2006
TITLE:
FUNDING ALLOCATIONS FOR THE U.S.
DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT HOUSING OPPORTUNITIES
FOR PERSONS WITH AIDS PROGRAM
FISCAL YEAR 2006-2007
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1st Reading
^ Ordinance on 2nd Reading
^ Implementing Resolution
^ Set Public Hearing For
c. i.-~.-
CITY MANAGER ~XECU VE DIRECTOR
RECOMMENDED ACTION
CITY COUNCIL ACTION
CONTINUED TO
FILE NUMBER
1. Direct the City Attorney to prepare and authorize the City Manager
and the Clerk of the Council to execute an agreement between the
City of Santa Ana and the Housing Authority of the City of Santa
Ana, in the amount of $550,000 for the implementation of the Tenant-
Based Rental Assistance Program.
2. Direct the City Attorney to prepare and authorize the City Manager
and the Clerk of the Council to execute an agreement with the County
of Orange Health Care Agency in the amount of $789, 000 to continue
to provide supportive housing services to HIV/AIDS individuals in
the County of Orange.
HOUSING AUTHORITY ACTION
1. Direct the Authority General Counsel to prepare and authorize the
Executive Director of the Housing Authority to execute an agreement
between the City of Santa Ana and the Housing Authority of the City
of Santa Ana, in the amount of $550,000 for the implementation of
the Tenant-Based Rental Assistance Program.
2. Direct the Authority General Counsel to prepare and authorize the
Executive Director of the Housing Authority to execute an agreement
with AIDS Service Foundation Orange County in an amount not to
80A-1
Funding Allocations for HUD
HOPWA FY 06-07
July 3, 2006
Page 2
exceed $12,000 to administer the wait list for the Tenant-Based
Rental Assistance Program.
COMMUNITY REDEVELOPMENT AND HOUSING COMMISSION RECOMMENDATION
1. Recommended that the City Council:
a) Direct the City Attorney to prepare and authorize the City
Manager and the Clerk of the Council to execute an agreement
between the City of Santa Ana and the Housing Authority of the
City of Santa Ana, in the amount of $550,000 for the
implementation of the Tenant-Based Rental Assistance Program.
b) Direct the City Attorney to prepare and authorize the City
Manager and the Clerk of the Council to execute an agreement
with the County of Orange Health Care Agency in the amount of
$789,000 to continue to provide supportive housing services to
HIV/AIDS individuals in the County of Orange.
2. Recommended that the Housing Authority:
a) Direct the Authority General Counsel to prepare and authorize
the Executive Director of the Housing Authority to execute an
agreement between the City of Santa Ana and the Housing
Authority of the City of Santa Ana, in the amount of $550, 000
for the implementation of the Tenant-Based Rental Assistance
Program.
b) Direct the Authority General Counsel to prepare and authorize
the Executive Director of the Housing Authority to execute an
agreement with AIDS Service Foundation Orange County in an
amount not to exceed $12,000 to administer the wait list for
the Tenant-Based Rental Assistance Program.
By a vote of 6:0 (Yanez absent) at its Regular Meeting of June 20, 2006.
80A-2
Funding Allocations for HUD
HOPWA FY 06-07
July 3, 2006
Page 3
DISCUSSION
Since 1993, the City of Santa Ana has received federal funds through the
U.S. Department of Housing and Urban Development (HUD) for the Housing
Opportunities for Persons with AIDS (HOPWA) Program to be used
countywide. The HOPWA Program is designed to provide resources and
incentives for long-term comprehensive strategies to meet the housing
needs of persons with Acquired Immune Deficiency Syndrome (AIDS). HUD
has allocated $1,359,000 to the City of Santa Ana for the fiscal year
2006-2007.
Eligible activities for the HOPWA Program include: 1) new construction,
acquisition and rehabilitation of affordable housing; 2) provision of
tenant-based rental assistance; 3) short-term rental and mortgage payment
assistance to prevent homelessness; 4) supportive social services and
housing information services; 5) technical assistance; and 6)
administrative expenses incurred by jurisdictions coordinating local
programs. In allocating grant funds for eligible activities, the City of
Santa Ana is required to consider the service needs of eligible persons
who reside throughout Orange County and approve funding for projects
which may be located anywhere within the County.
In order to ensure that the limited funds are prioritized, City staff has
worked closely with the Housing Committee of the Orange County HIV
Planning Council, the HIV Planning Council, and agencies throughout the
County of Orange providing services to the HIV/AIDS community. On
January 9, 2006, a strategic planning meeting was held to determine
priorities for the fiscal year 2006-2007 funds. Representatives from the
Orange County Health Care Agency, service providers from throughout the
county, HIV/AIDS infected and affected individuals and City staff
participated in the meeting.
Based on the strategic planning meeting, the 2006-2007 fiscal year
funding recommendations were established. The recommended funding levels
are: 1) $550,000 to continue the Tenant-Based Rental Assistance Program
with the Housing Authority of the City of Santa who will subcontract with
AIDS Services Foundation Orange County to administer the wait list; and
2) $789,000 to the Orange County Health Care Agency for supportive
housing services to individuals throughout Orange County; and 3) $40,770
for administrative costs. These amounts include $20,770 in reallocated
funds from the 2005-2006 funding year.
80A-3
Funding Allocations for HUD
HOPWA FY 06-07
July 3, 2006
Page 4
FISCAL IMPACT
HUD provides HOPWA funds to the City. No additional City funding is
necessary. Funds are available in the HOPWA Program account (account
nos. 405-140- 6931 and 405-148-6931).
APPROVED AS TO FUNDS AND ACCOUNTS:
I lS~'~r l ~-~CLC~U ~l~ri~~ c~T._~~~
d0l,Stephen Harding Francisco Gutierrez
UU Deputy C ty Manager Executive Director
Development Services Finance & Management Services Agency
SGH/LF/sr
H:\ACTIONS\2006 CC\JT CC-HA HOPWA 7-3-06.doC
80A-4