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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JULY 3, 2006 TITLE: CONTRACT RENEWAL FOR ASPHALT CONCRETE MATERIALS (SPEC. NO. 05-066) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1~' Reading ^ Ordinance on 2ntl Reading ^ Implementing Resolution ^ Set Public Hearing For_ CONTINUED TO FILE NUMBER Renew the contract with Vulcan Materials Co. for asphalt concrete materials for a one-year period in an annual amount not to exceed $100,000. The Public Works Agency performs a variety of maintenance and repairs on the City's water systems and streets. As such, the Public Works Agency requires an assortment of road materials. Asphalt concrete is the principal component utilized when repairing any asphalted surface. On July 18, 2005, the City Council awarded a contract to Vulcan Materials Co., a Santa Ana vendor, for a one-year period with provision for three, one-year renewals. The vendor has agreed to renew the contract; however, the vendor has requested a 63 percent increase due to the rising costs of petroleum based products, which is commensurate with the increase in the City's fuel costs. Vulcan Materials Co. can only offer fixed contract pricing for six months. The vendor is requesting an additional $5.00 increase on all contract items, following the initial six-month contract term. The vendor has performed satisfactorily during the past contract period, and staff recommends the first renewal of the contract. FISCAL IMPACT Funds are available in the various departmental Operating Materials & Supplies accounts (object code 6391). The amount of the contract is estimat d, as the actual expenditures will depend upon the requirements throug~ut th~iannual period. r / /~ APPROVED AS TO FUNDS AND ACCOUNTS: JaJ~ G. 5~ Francisco Gutierrez ~~ Executive Di ctor Executive Director Public Works Agency Finance & Mgmt. Services Agency JGR/WO/OS-066R.9:uc ~ ~~ ~~