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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 16, 2006 TITLE: CONTRACTS RENEWAL FOR JANITORIAL SUPPLIES (SPEC.. NO. 04-106) CIT MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1s~ Reading ^ Ordinance on Intl Reading ^ Implementing Resolution ^ Set Public Hearing Far CONTINUED TO FILE NUMBER Renew the contracts for janitorial supplies for a one-year period in a total annual aggregate amount not to exceed $78,625 with: Vendor: Location: Kathco Products Commerce Maintex, Inc. City of Industry Waxie Sanitary Supply Santa Ana Xpedex City of Industry The Central Stores section of the Finance and Management Services Agency provides janitorial supplies such as brooms and brushes, trash cans, cleaners, polishes, soaps, and disinfectants as necessary to maintain the needs of various departments throughout the City. The contracts for janitorial supplies are designed to provide quality products at a significant savings based on quantity pricing. On October 4, 2004, the City Council awarded contracts for a one-year period with provision for two, one-year renewals. Kathco Products, Maintex, Inc., Waxie Sanitary Supply, a Santa Ana vendor, and Xpedex have agreed to the second renewal option to the contracts. However, the manufacturers have requested price increases due to increased costs in fuel, transportation, and insurance. The vendors have performed satisfactorily during the past contract period and staff recommends authorizing renewal of the contracts. FISCAL IMPACT Funds are available in the various departmental Operating Materials & Supplies accounts (object codes 6391). 'T~Cnc ~~i.C~7 ~ ~, s Francisco Gutierrez. Executive Director Finance and Management Services 1g~ I FG/BP/04-106R2.2:uc L.