FULL PACKET_2006-10-16 - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 16, 2006 TITLE: CONTRACT AMEND AND AWARD FOR PURCHASE OF TONER CARTRIDGES (SPEC. NO. 06-135) /' CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1~~ Reading ^ Ordinance on Intl Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER 1. Amend the contract to Corporate Express Imaging for computer cartridges and supplies by $10,000 for a total amount not to exceed $116,000. 2. Reject the bids from Cartridge World and Lasercycle USA, as nonresponsive to the specification. 3. Award a contract to Software House International for the purchase of toner cartridges, diskettes, and zip disks for a two-year period, with provision for two, one-year renewals in the amount of $79,730.55. DISCUSSION The Central Stores section of Finance and Management Services Agency provides computer cartridges, diskettes, and zip disks as necessary to maintain the needs of various departments throughout the City. The contract for computer cartridges, diskettes and zip disks is designed to provide quality products at a significant savings based on quantity pricing. The notice inviting bids was advertised on August 30 and September 1, 2006, and bids were solicited. A summary of the bid invitations and bids received is as follows: 29 Invitations For Bid mailed 12 Bids received Bids were received, opened on September 13, 2006, and evaluated (Exhibit 1) The bid from Cartridge World and Lasercycle was considered nonresponsive as they contained substitute remanufactured cartridges instead of the OEM Hewlett Packard cartridges. The bid received from Software House International is responsive to the specifications and meets the City's requirements. 22J-1