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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 16, 2006 TITLE: CONTRACT AWARD FOR ANIMAL COLLECTION VAN (SPEC. NO. 06-141) ITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1~` Reading ^ Ordinance on Intl Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER Award a contract to George Chevrolet for the purchase of one animal collection van in the amount of $39,761.98. DISCUSSION The Fleet Maintenance Division's annual Equipment Replacement Program is included in the City's annual budget and identifies vehicles scheduled for replacement. Funding is monitored through a depreciation schedule established with each department. Additionally, the Fleet Division reviews the acquisition in accordance with the City's Hybrid and Alternative Fuel Vehicle Acquisition Policy. Currently, hybrid vehicles are not available in the full-size van category. The Santa Ana Police Department's Animal Services uses specially equipped trucks and vans for animal control service throughout the City. Animal Services routinely responds to over 17,500 service calls, impound 3,500 animals, and perform 1,000 corrective actions per year. Due to age and conditions, one 2000 Ford Truck with over 94,000 miles has been approved for replacement in the current fiscal year. The new van addresses the issues of operator safety regarding back injuries by having a lower cage loading height, and .air conditioning in the animal cage area to improve the welfare of the animals. The notice inviting bids was advertised on September 15 and 18, 2006, and bids were solicited. A summary of the bid invitations and bids received is as follows: 14 Invitations For Bid mailed 4 Bids received 22M-1