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<br />TAB 2: SAMPLE POST A WARD INSTRUCTION <br /> <br />Preparedness Directorate's Office of Grants and Training <br />Office of Grant Operations <br />Office of the Comptroller <br /> <br />Post Award Instructions <br /> <br />OGO will provide fiscal support and oversight of the G&T grant programs, while the OJP OC <br />will continue to provide support for grant payments. The following is provided as a guide for the <br />administration of awards from G&T. Forms and other documents illustrating each step are <br />attached. <br /> <br />Step 1. Review Award and Special Conditions. <br /> <br />If vou al!ree with the terms and conditions stated in the award, sign and date the award <br />document and the last page of the Special Conditions, and return to OJP. Notify an G&T <br />Preparedness Officer when Special Conditions have been met (refer to Step I attachment); <br /> <br />If vou do not al!ree with the terms and conditions as written, contact an G&T Preparedness <br />Officer. <br /> <br />Step 2. Read Guidelines. <br /> <br />Read and become familiar with the OGO Financial Management Guide and related material <br /> <br />Step 3. Complete and Return Automated Clearing House (ACH) Form. <br /> <br />The ACH VendorlMiscellaneous Payment Enrollment Form (refer to Step 3 attachment) is used <br />to arrange direct deposit of funds into the designated bank account. <br /> <br />Step 4. Access to Payment Systems. <br /> <br />OJP uses two payment systems: Phone Activated Paperless System (P APRS) and Letter of <br />Credit Electronic Certification System (LOCES) (refer to Step 4 attachment). Current LOCES <br />users will see the addition of new G&T grants on the LOCES grant number listing as soon as the <br />G&T award acceptance has been received. P APRS grantees will receive a letter with the award <br />package containing their PIN to access the system and Grant ID information. <br /> <br />Step 5. Reporting Requirements. <br /> <br />Reporting requirements must be met during the life of the grant (refer to the OGO Financial <br />Management Guide and the specific program guidance for a full explanation of these <br />requirements, special conditions and any applicable exceptions). The payment systems contain <br />edits which will prevent access to funds if reporting requirements are not met on a timely basis. <br />Refer to Step 5 attachments for forms, due date information, and instructions. <br /> <br />A-2 <br /> <br />