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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />APRIL 2, 2007 <br />TITLE: <br /> <br />ORDINANCE AMENDING THE <br />MUNICIPAL CODE ARTICLE VII <br />PURCHASING RULES AND <br />REGULA'x'I ONS <br />~~.~ <br />C CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 151 Reading <br />^ Ordinance on 2"d Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Adopt an ordinance amending Article VII of the Santa Ana Municipal Code <br />Purchasing Rules and Regulations. <br />DISCUSSION <br />On May 2, 2005, the City Council created an Ad Hoc Committee to review the <br />City's Charter. The Committee made several recommendations for changes to <br />various sections in the Charter, including the dollar threshold at which <br />the City Manager is authorized to bind the City by contract. On September <br />19, 2005, the City Council created the Charter Amendment Citizens' Task <br />Force. and directed members to review and comment on the Ad Hoc Committee's <br />recommended amendments. The Task Force provided several recommendations <br />related to the proposed changes, including the adoption of ordinances to <br />amend relevant sections in the Municipal Code. These recommendations were <br />subsequently approved by the City Council and submitted to the voters at a <br />special election that was consolidated with the General Municipal Election <br />held on November 7, 2006. <br />Upon adoption of the Charter amendments, staff reviewed ordinances impacted <br />by the Charter changes. The recommended action provides Article VII <br />(Purchasing Rules and Regulations) with revisions modifying the rules and <br />procedures for the competitive bidding for purchase of, or contracts for <br />materials, supplies, labor, equipment or services. The recommended <br />amendments will consistently apply the increased level of administrative <br />authority, and implement the new reporting requirement for contracts <br />approved administratively. Additionally, the recommended amendments will <br />further, in a proactive manner, the goal of maximizing value at a minimum <br />cost by streamlining lower-dollar purchases and allowing for the <br />utilization of modern technology, including the use of electronic documents <br />and the City's web site for e-Procurement. <br />50A-1 <br />