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Finance & Management Services <br />www.santa-ana.org/finance <br />Item # 15 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />April 1, 2025 <br />TOPIC: Citywide Maintenance, Repair, and Operational Supplies <br />AGENDA TITLE <br />Citywide Purchase Order Contract with Grainger, Inc. for Maintenance, Repair, and <br />Operational Supplies (Specification No. 25-048) (General Fund and Non -General Fund) <br />RECOMMENDED ACTION <br />Award a Citywide Purchase Order Contract to Grainger, Inc. for online marketplace <br />purchases of goods for a four year term beginning April 1, 2025 and expiring March, 31, <br />2029, for an annual amount not -to -exceed $400,000, for a total contract amount not -to - <br />exceed $1,600,000. <br />GOVERNMENT CODE §84308 APPLIES: No <br />DISCUSSION <br />The Purchasing Division establishes annual Citywide purchase order contracts with <br />vendors that provide goods and services required by multiple City departments on a <br />recurring basis. These contracts provide an alternative to other agreements, helping <br />departments manage costs while benefiting from vendor convenience. Grainger, Inc. <br />provides a variety of essential items, including miscellaneous supplies, parts, equipment, <br />and materials needed for general maintenance and repairs throughout the City. Various <br />departments, including Public Works, Police, Jail, Fleet, Facilities, and Parks & <br />Recreation, rely on these contracts to order supplies as needed, ensuring uninterrupted <br />operations and facility management. <br />Santa Ana Ordinance No. NS-3041 authorizes the City to purchase against contracts from <br />any public agency utilizing a competitive bid process. Omnia, a cooperative government <br />purchasing agency, awarded a contract to Grainger, Inc. (Contract No. 240078-01) for <br />maintenance repair and operations (MRO) supplies, parts, equipment, and materials as <br />a result of open, competitive bidding, and meets the City's requirements. Staff researched <br />available procurement options and product offerings in the market and determined that <br />the MRO supplies, parts, equipment, and materials provided by Grainger, Inc. enables <br />City staff to procure as -needed materials as efficiently as possible when out in the field <br />maintaining City facilities. By leveraging the procurement power through cooperative <br />purchasing, the City of Santa Ana is able to obtain nationally vetted, high quality products <br />