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<br />Part Two - Program Specific Information, Continued <br /> <br />Eligible Eligible planning costs include: <br />Planning Costs <br /> <br />. Regular time, overtime, Compensating Time Off (CTO) and fringe <br />benefits for current or newly hired full- or part-time staff to support <br />eligible planning activities. <br />- Payment of salaries and fringe benefits must be in accordance with the <br />policies of the grant recipient and in accordance with applicable laws <br />and regulations. <br />- Payment of overtime expenses will be for work performed by the grant <br />recipient in excess of the established work week, usually 40 hours. <br />Overtime payments are allowed only to the extent the payment for such <br />services is in accordance with the policies of the grant recipient and in <br />accordance with applicable laws and regulations. In no case is dual <br />compensation allowable. That is, an employee of a grant recipient may <br />not receive compensation from their unit or agency of government <br />AND from an award for a single period of time (i.e., I :00 pm - 5 :00 <br />pm), even though such work may benefit both activities. <br />- Fringe benefits on overtime hours are limited to FICA, Workers' <br />Compensation and Unemployment Compensation. <br />- CTO earned while performing eligible activities must be cashed-out or <br />taken before the end of the performance period. <br />NOTE: Grant funds are not for the purposes of hiring public safety <br />personnel. <br />. The cost of contractors/consultants hired to support eligible activities. <br />Contracts must be executed in accordance with the grant recipient's <br />formal written procurement policy, and must comply with federal and <br />state requirements. <br />. Conference, workshop and meeting related expenses to support eligible <br />activities, including rental of space/locations, badges and facilitation costs. <br />For a complete list of allowable meeting-related expenses, please review <br />the OJP Office of the Comptroller (OC) Financial Guide at <br />htto://www.oio.usdoi.gov/FinGuide. <br />. Materials and supplies required, expended or consumed to support eligible <br />activities. <br />. Travel costs (i.e., airfare, mileage, per diem, hotel, etc) for employees <br />who are on travel status for official business to support eligible activities. <br />These costs must be in accordance with the grant recipient's approved <br />travel policy. <br /> <br />Continued on next page <br /> <br />FY04 Urban Areas Security Initiative <br /> <br />Page 19 <br />