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505 <br />(ii) Quarterly Activity Report: SUBRECIR ENT agreesto keep monthly <br />records of all ethnic and racial statistics of persons and families benefited by <br />SUBRECI RENT in the performance of its obligations Lida- this Agreement, <br />i nd ud ng, but not limited to, the minber of low and moderate i noorne persons <br />and households assisted in accordance with federal inoome limits, the number <br />of fer de heads of hameholds assi sted, new program i nformation and year-to- <br />date program statistics on expe-ditL-es, caseload and activities <br />J. Access to Records CITY and the United State Government and/or their representatives <br />snail I have access for purposes of monitoring, auditing, and examining SUBRECI R ENT's activities <br />and performance, to books, dominents and papers, and the right to examine records of <br />SUBRECI R ENTs subcontractors, bookkeepers and accountants, employees and participants in <br />regard to said program. CITY and the United States Government and/or their representatives snail I <br />also scheduleon-stemonitoring at their discretion. Monitoring activities may also include; but are <br />not I i rrited to, questi ON ng employees ad paticl pants in said program and enteri ng any premises or <br />any site in which any of the services or activities funded hereunder is conducted or in which any of <br />the records of SUBRECI R ENT are kept. Nothing herein shall be construed to require access to any <br />privileged or confidential information asset forth in federal or statelaw. <br />K. Location of ReoordWReouired Length of Record Kew!2g. All accounting records, <br />reports, and evidence pertaining to all costs, expenses and the CDBG FUNDS of <br />SUBRECI R ENT and all doaxnents related to this Agreerent snail I be maintained and kept <br />available at SUBRECI R ENT[S office or place of business for the duration of the Agreement and <br />thereafter for five (5) years after completion of an audit in conformity with the CDBG REGSE& <br />Records which relate to (a) oompl ai nts, claim administrative proceedings or I itigati on arising <br />out of the performance of this Agreement, or (b) Costs and expenses of this Agreement to which <br />CITY or any other governmental agerxy takes eacoeption, shall be retained beyond the five (5) <br />Years unti I complete resol ub an or di sposition of such appeals, ) i ti gaff on d d ms, or excepti ons, I n <br />the event SUBRECI R ENT does not make the above -referenced documents avail able withi n the city <br />of Santa Anal California, SUBRECI R ENT agrees to pay all necessary and reasonable expenses <br />incurred by CITY in conducting any adt at the location where said records and books of account <br />are ma ntai ned. <br />L. Comd lance with Law/Progre n Income SUBRECI RENT acknowledges that the funds <br />being provided by CITY for said program are received by CITY pursuant to the ACT as amended <br />and that expenditures of these funds shall be in accordance with the ACT and all pertinent <br />regul atiors issued by agencies of the federal governrnent, including, but not I i mi ted to, all <br />regulations found at Title 24 of the Code of Federal Regulations, Program i ncorne received by <br />SUBRECIR ENT shall be returned to CITY unless otherwise provided for in this Agreement. <br />SUBRECIRENT agrees to comply fully with all federal, state and local laws and cant orders <br />appl i cable to its operation whether or not referred to i n this Agreement. <br />M. Standi ram. SUBRECIR ENT shall be in good stand ng, without suspension by the <br />California Secretory of Stater Franchise Tax Board and Intend Revenue Service Any change in <br />the corporate status or s qxm on of SUBRECIPI ENT shall be reported immediately to CITY. <br />5 <br />