Laserfiche WebLink
N-2025-075 <br /> INSURANCE NOT REQUIRED Agreement for: <br /> WORK PM PROCEED Date(s)of Program: 05/21/25,05/21/25 <br /> Page 1 of 6 <br /> CI T Y CLERK <br /> DATE: H o T E L <br /> APR . 3 2025 ze <br /> MEETING & EVENT CONTRACT <br /> �If81 )IftN Name: Gabriela Lomeli Hotel Name: Hotel Zessa A Double Tree by <br /> t ' Hilton <br /> Title: Executive Assistant <br /> Company Name: CITY OF SANTA ANA Sales Manager: LeLani Duckwitz <br /> Address: 20 Civic Center Plaza Title: Catering Sales Manager <br /> City, State, Zip: Santa Ana, CA 92701 E-Mail: lelani.duckwitz@hotelzessa.com <br /> Phone: 714.647.5662 Event Name: City of Santa Ana Public Works <br /> Agency <br /> E-Mail: lortiz@santa-ana.org Event Dates: <br /> Onsite Contact: Wednesday, May 21, 2025 <br /> The following contract between: City of Santa Ana (Group)and Hotel Zessa (Hotel)outlines the details of City of <br /> Santa Ana Public Works, scheduled to take place at Hotel Zessa. Once you sign and return this letter with the <br /> required deposit of 1 500.00, your reservation will be confirmed. This signed letter is due no later than 12:00pm <br /> on Monday, March 31, 2025. All deposits and payments are non-refundable and will be applied towards any <br /> liquidated damages due to the hotel pursuant to the cancellation policy of this agreement. <br /> EVENT SPACE SPECIFICATIONS <br /> Date Start Time End Time Function Room Setup A r <br /> Wednesday 7:00 AM 8:00 AM Setup Ballroom A, B, C, D, E Round <br /> 5/21/2025 Tables of 10 <br /> Wednesday 7:00 AM 2:00 PM Registration Gallery Registration <br /> 5/21/2025 <br /> Wednesday 8:00 AM 9:00 AM Breakfast Ballroom A, B, C, D, E Round <br /> 5/21/2025 Tables of 10 <br /> Wednesday 8:00 AM 2:00 PM Meeting/Banquet Ballroom A, B, C, D, E Round 330 <br /> 5/21/2025 Tables of 10 <br /> Wednesday 12:15 PM 1:15 PM Lunch Ballroom A, B, C, D, E Round <br /> 5/21/2025 Tables of 10 <br /> FOOD AND BEVERAGE MINIMUM GUARANTEE <br /> Based on the approximate number of guests set forth above, a minimum of$10,000.00 must be spent in food and <br /> beverage at your function(s). This minimum revenue does not include service charge, sales tax, labor charges, <br /> audiolvisual, parking or any miscellaneous charges incurred. Should your final count drop below the approximate <br /> number of guests listed above, we will be happy to advise you on additional alternatives in food and beverage <br /> which will bring you to the agreed upon minimum revenue figures for your function. If you still are not able to fulfill <br /> your food and beverage minimum, the difference will be charged as room rental. <br /> ROOM ASSIGNMENT <br /> The Hotel Zessa A Double Tree by Hilton reserves the right to assign another room for CITY OF SANTA ANA <br /> function in the event the room originally designated for such function shall be unavailable or inappropriate, at the <br /> Hotel's sole discretion. <br /> ADDITIONAL_ FEE DETAILS <br /> All banquet services are subject to a 25% service charge, subject to tax of 9.25%, of which 15% is allocated to <br /> service personnel and 10% is retained by Hotel. This service charge is applied to all food and beverage <br /> consumed in event space. All room rental and AV fees are subject to 9.25%sales tax. <br /> ALTERNATIVE ACCOMMODATIONS <br /> The Hotel reserves the right to accommodate the Group, or any part thereof, at another Hilton Branded property <br /> or other hotel of comparable or superior standing within ten (10) mile radius of the Hotel. The decision to exercise <br />