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"capitalizable ". Once a project is complete and an asset is deemed ready for <br />use, Lawson provides standard integration from our Project and Activity <br />Accounting application to our Asset Management application. Our integration will <br />take only the values that were "capitalizable" from the Project and Activity <br />Accounting application and create an asset and transfer the appropriate values to <br />our integrated Asset Management application. <br />Lawson's Project and Activity Accounting application can track not only actual <br />and budgeted transactions, but can also be used to track "committed" costs as <br />well. This functionality is available because of the Project and Activity <br />Accounting modules full integration with Lawson's Requisitions, Purchase Order, <br />Accounts Payable, Human Resources and other modules. For example, any <br />approved purchase order will be tracked automatically as a committed cost on a <br />project. This commitment functionality will provide the City of Santa Ana the <br />ability to track and manage costs on a real time basis and become more <br />proactive in cost management. This will result in comprehensive reporting and <br />analysis of internal projects, operating expenses and more, based on the City of <br />Santa Ana's hierarchical operational reporting needs. <br />4. Describe the process for budgeting multi -year capital projects. Will the budget <br />roll from one fiscal year to another? <br />Lawson Response: <br />Lawson Projects allows multi -year project budget. You can roll the budgets <br />forward manually or change orders can formally be submitted to roll a budget <br />forward into the next fiscal year... Project budgets can be set up as Life only, <br />Annual, or Period. <br />The change order process allows you to define and maintain budget change <br />orders for annual budgets. In Project Accounting, there are two ways to change <br />budgets: manually or by using budget change orders. Manually changing is fast <br />and easy and the updates the project budgets as soon as they are entered, but <br />they provide no audit trail. Change orders require an Add and Release action and <br />provide an audit trail. <br />Lawson Software - Confidential <br />