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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JULY 7, 2008 TITLE: CONTRACT RENEWAL FOR LANDSCAPING AND HAND TOOLS (SPEC. NO. 05-071) ~~ CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 15f Reading ^ Ordinance on 2"d Reading ^ Implementing Resolution ^ Set Public Hearing For_ CONTINUED TO FILE NUMBER Renew the contract with Shamrock Supply Company, Inc., for landscaping and hand tools for a one-year period in an annual amount not to exceed $40,000. DISCUSSION In order to perform general maintenance, various City departments require an assortment of tools such as saws, hammers, screwdrivers, shovels, and rakes. The items are purchased through the Central Stores warehouse for distribution to the various departments. The contracts for landscaping and hand tools are designed to provide quality products at significant savings based on quantity pricing. In addition, the City also establishes contracts for miscellaneous landscaping and hand tool purchases with local suppliers for items that are not available from Central Stores. On July 5, 2005 the City Council awarded a contract to Shamrock Supply Company, Inc. for a two-year period with provision for two, one-year renewals. The vendor has agreed to renew the contract; however, the vendor has requested minimal price increases on selected contract items due to the rising costs of fuel and raw materials. Staff verified that the increase is consistent with the market and the vendor continues to offer a competitive pricing. Staff recommends the final renewal of the contract. FISCAL IMPACT Funds are available in the various departmental Operating Materials & Supplies accounts (object code 6391) Francisco Gutierrez Executive Director Finance & Management Services Agency FG/WO/05-071.R2.2: ~ ~ ~_~