ST. JOSEPH HOSPITAL OF ORANGE - 2008

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11. FINAL REPORTS Final Claims must be filed using the enclosed Final Claim form. All activity costs are subject to audit; therefore, adequate documentation is required to verity the scope of work and the activity costs. All activity documentation must be retained by the subgrantee for three years from closeout. The subgrantee shall submit a final report package to OES when die activity has been completed. The documentation required is dependent oti the type of activity. The package must include at least the following: • Final Claim form • Accomplishments and results report • Budget summary • Photographs/materials Payment of the l0% retention will be processed upon completion of the closeout process. 12. AUDITS OES may request, at any time, an audit for any money disbursed, regardless of amount, to a subgrantee. The subgrantee will provide reasonable access to all records. Audits of subgrantees receiving federal grants will be conducted in conformance with the requirements of the Single Audit Act as amended in 1996 (PL104-156) and OMB Circulars, as well as related FEMA regulations and instructions. In each case where the subgrantee is provided $300,000 or more funds in the fiscal year, local governments shall be audited in conformance with OMB Circular A- 133. If required, the subgrantee will provide copies of the audit performed under the Single Audit Act to the FEMA Inspector General. Records must be retained by the subgrantee for three years from project closeout. 13. APPEALS {HMGP Only) A subgrantee may appeal any determination made by FEMA relative to grant assistance by submitting justification in writing to OES within sixty (60) days of the action being appealed. Appeals must be submitted through the Governor's Authorized Representative (GAR). Applicants must provide sufficient information to allow the GAR to determine the facts and validity of the request. OES will review the appeal material submitted, make any additional investigations necessary and forward the appeal with a written recommendation to the FEMA Regional Director within sixty (60) days. The FEMA Regional Director shall notify OES as to the disposition of the subgrantee's appeal or need for additional information within_ninety (90) days following receipt of all related information. If the decision is to grant the appeal, the Regional Director will take appropriate implementing action. if the Regional Director denies the appeal, the subgrantee tnay submit a second appeal in writing to the GAR. The GAR reviews the second appeal and may forward it to the FEMA Associate Director through the FEMA Regional Director. Such appeals shall be made in writing and shall be submitted not later than sixty (60) days after receipt of notice of the Regional Director's denial of the first appeal. The Associate Director shall render a determination on the GAR's appeal within ninety (90) days following receipt of all related information. The Associate Director's determination is final. In rendering such determinations, the Associate Director may, in those cases involving appeals of a highly technical nature, refer the appeal to an independent scientific or technical body for review. The GAR must first agree to such a process, including a waiver of the ninety (90) day time limitation for appeal resolution, as well as sharing the cost of such reviews. See Part 44 of the Code of Federal Regulations (44CFR) Section 206.440. Hazard Mitigation Branch I~iotification to subgrantees (Revised 7/]6/07) Page 4 of4