Agenda Packet_2025-04-15 - Laserfiche WebLink

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Page 1 of 10 CONTRACTOR AGREEMENT WITH CWF INC. TO PROVIDE RENTAL EQUIPMENT SERVICES TO THE CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 15th day of April, 2025 by and between CWF Inc., dba A1 Event and Party Rental, a California corporation (“Contractor”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.On January 10, 2025, City issued Request for Proposal (“RFP”) No. 25-004, by which it sought to retain a Contractor having special skill and knowledge in the field of rental equipment services for the City’s Parks, Recreation, and Community Services Agency. B.Contractor submitted a responsive proposal that was among those selected by the City. Contractor represents that it is able and willing to provide such services described in the Scope of Work that was included in RFP No. 25-004. C.In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES Contractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in the Scope of Services - Exhibit A, attached hereto and incorporated herein, and as further described in Contractor’s Proposal - Exhibit B, attached hereto and incorporated herein. 2.COMPENSATION a.City neither warrants nor guarantees any minimum or maximum compensation to Contractor under this Agreement. Contractor shall be paid only for actual services performed under this Agreement at the rates and charges identified in Contractor ‘s Fee Proposal – Exhibit C, attached hereto and incorporated herein. Contractor is one of two separate contractors selected to provide services under RFP No. 25-004. The total compensation for services provided under the Agreement, including any extension periods, shall not exceed $1,250,000.00. b.Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made City Council 17 – 4 4/15/2025