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Stage Services <br />April 15, 2025 <br />Page 2 <br />4 <br />9 <br />5 <br />9 <br />to their qualifications, awarding contracts to both firms allows staff to select the most cost- <br />effective option, ensuring the best deal based on the specific needs of each event. <br />The Purchasing Division advertised this project on the City’s online bid management and <br />publication system, which directly notified two Santa Ana vendors. Additionally, in an <br />attempt to encourage qualified local businesses to submit a proposal, City staff performed <br />supplemental outreach by personally contacting local vendors by email to notify them of <br />the bidding opportunity. One local vendor downloaded the RFP and submitted a bid for <br />consideration. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />Funding is available in the current FY 2024-25 budget and funding for the subsequent <br />fiscal years will be included in the proposed budgets for City Council consideration. <br />Fiscal <br />Year <br />Accounting <br />Unit-Account # <br />Fund <br />Description <br />Accounting Unit, <br />Account Description <br />Amount <br />FY 24-25 01113230-62300 General <br />Fund <br />PRCSA-Recreation and <br />Community Services- <br />Contractual Services <br />Professional <br />$5,000 <br />FY 25-26 01113230-62300 General <br />Fund <br />PRCSA-Recreation and <br />Community Services- <br />Contractual Services <br />Professional <br />$150,00 <br />FY 26-27 01113230-62300 General <br />Fund <br />PRCSA-Recreation and <br />Community Services- <br />Contractual Services <br />Professional <br />$150,00 <br />FY 27-28 01113230-62300 General <br />Fund <br />PRCSA-Recreation and <br />Community Services- <br />Contractual Services <br />Professional <br />$150,00 <br />FY 28-29 01113230-62300 General <br />Fund <br />PRCSA-Recreation and <br />Community Services- <br />Contractual Services <br />Professional <br />$150,00 <br />FY 29-30 01113230-62300 General <br />Fund <br />PRCSA-Recreation and <br />Community Services- <br />Contractual Services <br />Professional <br />$145,00 <br />TOTAL $750,000 <br />  <br />  <br />City Council 18 – 2 4/15/2025