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Parks, Recreation, and Community Services <br />www.santa-ana.org/departments/parks-recreation/ <br />Item # 16 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />April 15, 2025 <br />TOPIC: Entertainment Promoter for City Special Events <br />AGENDA TITLE <br />Agreements with ARAS Enterprises, Inc., and GTE Agency, LLC dba Global Talent <br />Entertainment for Entertainment Promoter Services (Specification No. 24-102) (General <br />Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute aggregate agreements with ARAS Enterprises, <br />Inc. and GTE Agency, LLC dba Global Talent Entertainment to provide entertainment <br />promoter services for an aggregate amount not -to -exceed $300,000 annually for a three- <br />year term beginning April 15, 2025 through April 14, 2028, and an additional $600,000 for <br />two, 1-year extensions, for a total aggregate agreement amount not to exceed $1,500,000 <br />(Core Agreement No. A-2025-XXX). <br />Vendor Location <br />ARAS Enterprises, Inc. Whittier, CA <br />Global Talent Entertainment Long Beach, CA <br />GOVERNMENT CODE §84308 APPLIES: Yes <br />DISCUSSION <br />Request for Proposals (RFP) No. 24-102 was issued on December 5, 2024, via the <br />City's online bid management and publication system. This RFP seeks entertainment <br />promoters who will be responsible for securing talent for City events, managing event <br />production, and overseeing all associated administrative functions, including deposits, <br />invoicing, and insurance requirements. A summary of vendor participation and results is <br />as follows: <br />34 Vendors notified <br />1 Santa Ana vendor notified <br />33 Vendors downloaded the RFP packet <br />6 Proposals received <br />1 Proposal received from Santa Ana vendor <br />