Item 19 - Memorandum of Understanding Regarding Grant Funds for Supplemental Community Engagement

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MOU with SCAG, Charitable Ventures, and The Kennedy Commission for a Community Engagement Grant for the Zoning Code Update April 15, 2025 Page 3 4 8 7 1 •A Planning Commission Work Study Session on March 24, 2025. MOU - SCAG Civic Engagement, Equity, and Environmental Justice Grant (CEEEJ) To supplement the engagement plan and to advance goals of inclusivity for residents, property owners, and business owners, the Planning and Building Agency submitted the application to SCAG for a Sustainable Communities Program (SCP) – Civic Engagement, Equity, and Environmental Justice (CEEEJ) Grant in June 2023. The goal of the grant is to fund grassroots community engagement designed to make outreach efforts accessible and equitable to a diverse audience. Part of the grassroots engagement strategy for Santa Ana includes a partnership with two community-based organizations (CBOs), whose understanding of the community will inform the approach to various activities to ensure that ongoing outreach results in a Zoning Code Update that engages multiple stakeholders. Those CBOs are Charitable Ventures and The Kennedy Commission. The strategy also includes a Community Planning Collaborative (CPC) made up of stakeholders committed to raising awareness about the comprehensive Zoning Code Update and promoting participation in the update process among the following stakeholders: •Residents; •Neighborhood leaders and community organizations; •Commercial property owners; •Small and large business owners; and •Business and tourism promotion organizations. Through the SCP, which funds the CEEEJ grant, SCAG is responsible for the following: •Procuring a consultant to perform the services required for the project; •Overseeing and managing the consultant’s activities; and •Reviewing, approving, and paying consultant invoices. As stated in the MOU, the City is responsible for the following: •Approving the SCAG consultant’s SOW to ensure the work effort is consistent with the City’s goals; •Offering technical guidance and providing information; •Reviewing deliverables prior to SCAG’s payment to their consultant; •Providing required decisions; and •Submitting the comprehensive Zoning Code Update to the City Council for adoption. The SOW included with the MOU is general in nature to demonstrate consistency with the grant funding requirements. However, the consultant and the two CBOs will commit to individual SOWs that detail their activities in support of the supplemental stakeholder engagement that will inform the Zoning Code Update. The consultant SOW was drafted based on a template prepared in collaboration between the City and SCAG. SCAG