Item 20 - Agreements for On-Call Demolition Services for Abatement

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Citywide On -Call Demolition Services for Abatement April 15, 2025 Page 2 The on -call contractors will provide advanced written notice of the scheduled demolition to all property owners, tenants, and businesses located near or adjacent to the demolition site. "Near or adjacent" includes properties abutting the demolition site, next to the property, and directly across a roadway or alley. The agreement template requires that notification will be provided no less than ten (10) calendar days prior to the commencement of the demolition activities. A follow-up three (3) day written notice will also be shared to reiterate the project details. As part of the project outreach, temporary signage will be posted if street closure or any public right of way will be affected. The agreement template requires that signage will be installed ten (10) days before the commencement of demolition services. All signs will be reviewed and approved by the Executive Director of the Public Works Agency, or their designee. Cost Recovery Abatement costs will be invoiced directly to the property owner(s) and or responsible parties for payment. The property owners are then notified of the outstanding abatement costs every 30 days until the Planning and Building Agency is reimbursed for the expenditure. If the invoice is not paid, a substandard lien will be recorded against the property and all abatement costs will be placed on the tax roll for collection. Analysis Retaining and maintaining a citywide on -call demolition services contract readily accessible is crucial to maintain a safe and attractive community, ensuring timely progress in addressing severities with Code Enforcement cases without delays or interruptions. After thoroughly utilizing all available resources and allowing property owners ample opportunity to mediate all public safety concerns, an on -call agreement is the most efficient solution given the unpredictable timing and varying scope of each property. These services will create a seamless continuation of demolition services that maintain City safety. Request for Proposals (RFP) No. 25-027 was issued on February 21, 2025 on the City's online bid management and publication system. A summary of vendor participation and results is as follows: • 476 Vendors notified, of which 3 are based in Santa Ana • 29 Vendors downloaded the RFP packet • 4 Proposals received, of which 1 is from a Santa Ana -based vendor Proposals were solicited, opened on March 11, 2025, and evaluated. Four proposals were submitted by the RFP deadline and all were determined to be responsive to the specifications and met the City's requirements. An evaluation committee reviewed and rated the proposal according to the criteria listed in the RFP.