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Construction Project Management Software System <br />April 15, 2025 <br />Page 2 <br />4 <br />9 <br />5 <br />5 <br />Procore is a widely used program that provides instant data transmission across PC <br />and mobile applications, allowing for real-time delivery of accurate project information. <br />The cloud-based platform has intuitive tools to assign tasks, respond to comments and <br />questions, produce and access reports, and manage budgets and costs. Additionally, <br />Procore has the ability to integrate with other platforms currently used by the City, <br />eliminating the need to purchase any additional software in order to successfully <br />implement its usage. <br />Approval of the recommended action will allow staff to continue the centralization of <br />critical project files for timely project delivery. This software subscription is exempt from <br />bidding under Santa Ana Municipal Code 2-807(a), which so exempts purchases over <br />$25,000 of “materials, supplies, labor, and equipment whenever it shall appear that <br />there is only one reasonably available source or where solicitation of bids would for any <br />reason be an idle act.” Here, the application is very industry-specific and unique to this <br />vendor. It is not commercially available through distributors as other major software <br />programs are, making this vendor a sole source. As such, prior to expiration of the <br />contract term, staff will negotiate new contract terms and present to Council for <br />consideration. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with the action. <br />FISCAL IMPACT <br />Funds are budgeted and available for expenditure in the Fiscal Year 2024-25 budget <br />and subsequent fiscal years will be included in the proposed budgets for City Council <br />consideration. The funds will be budgeted and available for this item in the accounts <br />below. <br />Fiscal <br />Year <br />Accounting <br />Unit- <br />Account # <br />Fund <br />Description <br />Accounting Unit, <br />Account <br />Description <br />Total <br />Amendment <br />2024-25 <br />(April-June) <br />10117601- <br />62300 <br />Public Works – <br />Administration <br />& Planning <br />Public Works – Admin <br />Services – Contract <br />Services Professional <br />$30,000 <br />2025-26 <br />(July- <br />September) <br />10117601- <br />62300 <br />Public Works – <br />Administration <br />& Planning <br />Public Works – Admin <br />Services – Contract <br />Services Professional <br />$25,000 <br />Amendment Total $55,000 <br />Original Contract Amount $250,000 <br />Total $305,000