FULL PACKET_2008-10-06 - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 6, 2008 TITLE: AGREEMENT FOR GENERATOR PREVENTIVE MAINTENANCE AND REPAIRS CITY MANAGER CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 151 Reading ^ Ordinance on 2"d Reading ^ Implementing Resolution ^ Set Public Hearing For_ CONTINUED TO FILE NUMBER RECOMMENDED ACTION Approve and authorize the City Manager and th execute the attached agreement with Dixie Die maintenance and repair services, for a two-yea three one-year renewals in an annual amount not to non-substantive changes approved by the City e Clerk of the Council to sel and Electric Inc., for r period with provision for to exceed $40,000, subject Manager and City Attorney. DISCUSSION The Building Maintenance Division of the Finance and Management Services Agency (FMSA) maintains approximately 50 buildings and is tasked with ensuring that power will be available for essential operations during an emergency. A critical component of the emergency operation plan are 17 diesel and gas powered backup generators, strategically located at City Hall, the Corporation Yard, the Police Administration Building, the Regional Transportation Center, and ten fire stations. To maintain good working condition, the generators require inspection and service semi- annually by factory-trained technicians. Due to the critical nature of the service, staff determined that basing selection solely on cost was not in the City's best interest. Therefore, requests for proposals for preventive maintenance were solicited on June 16, 2008 and four proposals were received. Staff from both the Police Department Facilities Division and the Building Maintenance Division of the FMSA evaluated the proposals in the areas of proposal completeness, technical expertise, strength stability, references and customer service. The evaluation results are as follows: 25J-1