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<br />III <br />PAYMENT <br /> <br />~301. Payment of Grant Funds and Method of Payment <br /> <br />A. The CITY may a) transfer to SUB-RECIPIENT, equipment or services <br />purchased with grant funds; or b) reimburse SUB-RECIPIENT for the purchase <br />of authorized equipment, exercises, services or training upon receiving prior <br />written approval from CITY or its designee and in accordance with grant <br />guidelines and in full compliance with all of the SUB-RECIPIENT'S purchasing <br />and bidding procedures. SUB-RECIPIENT shall specify the equipment, <br />exercises, services or training to be purchased. Funds may be used for <br />planning, exercises, organizational and training activities, and the purchase of <br />equipment as described in Section 202 above. <br /> <br />B. SUB-RECIPIENT shall provide quarterly invoices to the CITY requesting <br />payment and all supporting documentation. Each reimbursement request shall <br />be accompanied by the Reimbursement Request for Grant Expenditures <br />detailing the expenditures made by SUB-RECIPIENT as authorized by Section <br />202 above. For equipment for which SUB-RECIPIENT is requesting <br />reimbursement, all appropriate back-up documentation must be attached to the <br />reimbursement form, including invoices, proof of payment and packing slips. <br />For training reimbursements, SUB-RECIPIENT must include a copy of any <br />certificates issued or a copy of the class roster verifying training attendees, <br />proof that an OHS tracking number has been assigned to the course, <br />timesheets and payroll registers for all training attendees, and receipts for <br />travel expenses related to the training. For regional project reimbursements, <br />SUB-RECIPIENT must include approval from the lead agency for all submitted <br />invoices. <br /> <br />C. Payment of final invoice shall be withheld by the CITY until the SUB- <br />RECIPIENT has turned in all supporting documentation and completed the <br />requirements of this Agreement. <br /> <br />D. It is understood that the CITY makes no commitment to fund this <br />Agreement beyond the terms set forth herein. <br /> <br />E. Funding for all periods of this Agreement is subject to the continuing <br />availability to the CITY of federal funds for this program. The Agreement may <br />be terminated immediately upon written notice to SUB-RECIPIENT of a loss or <br />reduction of federal grant funds. <br /> <br />8 <br />