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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 1, 2009 TITLE: AGREEMENT EXTENSION FOR STREET TREE MAINTENANCE SERVICES ti RECOMMENDED ACTION �duwno" Ist CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 151 Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Approve an agreement extension for one year with West Coast Arborists, Inc. for street tree maintenance services in an amount not to exceed $865,350 for FY 2009/2010. DISCUSSION The City is responsible for the maintenance of approximately 65,000 street trees. The Public Works Tree Section arranges for the pruning of a predetermined number of these trees annually based on International Society of Arborist standards. The work performed is a component of the City's tree management program and is planned based upon the tree species pruning cycle. Since 1997, the City has utilized the services of West Coast Arborist (WCA) to provide street tree maintenance services. The City and the contractor have had an excellent public /private partnership over the term of the contract working together with neighborhoods and the community on tree care issues. The cooperation of WCA with City staff to implement a sound tree maintenance program was instrumental in the recognition of the City by the National Arbor Day Foundation as a Tree City USA. In June 2004, the City Council approved a five -year extension with West Coast Arborists, Inc. to provide general maintenance services for the City's urban forest. This extension included a provision for four additional one -year extensions. The existing agreement includes annual CPI increases for costs each year. The scope of services includes trimming, planting, and removal, stump grinding and emergency callouts. 251 -1