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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 8, 2009 TITLE: CONTRACT RENEWAL FOR CHEMICALS — SOIL, PLANT, AND WATER TREATMENT (SPEC. NO. 07 -069) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 151 Reading ❑ Ordinance on 2 "d Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER Renew the contracts for chemicals for a one -year period in the annual amounts as follows: Vendor: Crop Production Services, Inc. Waterline Technologies, Inc. DISCUSSION Location: Amount: Santa Ana $45,000 Santa Ana $30,000 Both the Parks, Recreation and Community Services Agency and The Public Works Agency require herbicides, pesticides and fertilizers to control and eradicate weeds and insects, to sustain abundant plant growth, and to maintain healthy trees. Chemicals such as hydrochloric acid and sodium hypochlorite are required to disinfect public swimming pools, water fountains, sewer system, and water wells throughout the City. The chemicals are purchased through the Central Stores warehouse for distribution to the agencies. The contracts for chemicals are designed to provide quality products at significant savings based on quantity pricing. On September 4, 2007, the City Council awarded contracts to Crop Production Services, Inc., formerly Western Farm Service and Waterline Technologies, Inc., both Santa Ana vendors, for a one -year period with provision for three, one -year renewals. The vendors have performed satisfactorily during the past contact period and have agreed to renew the contracts without an increase in pricing. Staff recommends the second renewal of the contract. Annual amounts are based upon past usage and staff's projection for the next year. 22B -1