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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 5, 2009 TITLE: AGREEMENT AMENDMENT WITH MERCHANTS LANDSCAPE FOR MAINTENANCE OF THE STADIUM AND CIVIC CENTER ~?~ ~~ CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 15` Reading ^ Ordinance on 2nd Reading ^ Implementing Resolution ^ Set Public Hearing For_ CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement with Merchants Landscape Services to provide landscape maintenance services at the Stadium and Civic Center in an amount not to exceed $352,255, for a total agreement amount of $828,329. DISCUSSION On May 18, 2009, the City Council approved a one-year agreement amendment with Merchant's Landscape to continue with the park landscape maintenance. The amendment did not include the Civic Center or the Stadium. Staff is proposing to amend the existing agreement with Merchant's to include the maintenance of the Civic Center and the Stadium. The current base agreement is in the amount of $453,403, and includes a five percent contingency for a total amount not to exceed $476,074. This agreement amendment will add nine months of service for the Stadium and the Civic Center and add a contingency for unanticipated and emergency work. This amendment will increase the agreement total by $352,255 to an amount not to exceed $828,329. FISCAL IMPACT Funds are available in the FY 2009-10 Park Services Other Contractual Services account (no. 01113250-62300) and the Civic Center Maintenance Other Contractual Services account (no. 07413250-62300). Gerardo Moue , ~" Executive Di ector Parks, Rec. and Com. APP OVED AS T FUNDS AND ACCOUNT: ~F ancisco u Terre xecutive Director Finance and Mgt. Svcs. Agency Svcs. 25H-1