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III <br />PAYMENT <br />§301. Payment of Grant Funds and Method of Payment <br />A. The CITY may a) transfer to the COUNTY OF SANTA BARBARA, equipment or <br />services purchased with grant funds; or b) reimburse the COUNTY OF SANTA <br />BARBARA for the purchase of authorized equipment, exercises, services or <br />training upon receiving prior written approval from CITY or its designee and in <br />accordance with grant guidelines and in full compliance with all of the COUNTY <br />OF SANTA BARBARA'S purchasing and bidding procedures. The COUNTY <br />OF SANTA BARBARA shall specify the equipment, exercises, services or <br />training to be purchased. Funds may be used for planning, exercises, <br />organizational and training activities, and the purchase of equipment as <br />described in Section 202 above. <br />6. The COUNTY OF SANTA BARBARA shall provide quarterly invoices to the <br />CITY requesting payment and all supporting documentation. Each <br />reimbursement request shall be accompanied by the Reimbursement Request <br />for Grant Expenditures detailing the expenditures made by the COUNTY OF <br />SANTA BARBARA as authorized by Section 202 above. For equipment for <br />which the COUNTY OF SANTA BARBARA is requesting reimbursement, all <br />appropriate back-up documentation must be attached to the reimbursement <br />form, including invoices, proof of payment and packing slips. For training <br />reimbursements, the COUNTY OF SANTA BARBARA must include a copy of <br />any certificates issued or a copy of the class roster verifying training attendees, <br />proof that an OHS tracking number has been assigned to the course, <br />timesheets and payroll registers for all training attendees, and receipts for <br />travel expenses related to the training. For regional project reimbursements, <br />the COUNTY OF SANTA BARBARA must include approval from the lead <br />agency for all submitted invoices. <br />C. Payment of final invoice shall be withheld by the CITY until the COUNTY OF <br />SANTA BARBARA has turned in all supporting documentation and completed <br />the requirements of this Agreement. <br />D. It is understood that the CITY makes no commitment to fund this <br />Agreement beyond the terms set forth herein. <br />E. Funding for all periods of this Agreement is subject to the continuing <br />availability to the CITY of federal funds for this program. The Agreement may <br />be terminated immediately upon written notice to the COUNTY OF SANTA <br />BARBARA of a loss or reduction of federal grant funds. <br />8 <br />