Laserfiche WebLink
guidance with respect to the reporting requirements under Section 1512, and must also comply <br />with program and agency- specific requirements. <br />5.3 What methodology should recipients use when calculating the number of jobs <br />created or retained? <br />The requirement for reporting jobs is based on a simple calculation used to avoid overstating the <br />number of other than full -time, permanent jobs. This calculation converts part-time or temporary <br />jobs into "full -time equivalent" (FTE) jobs. In order to perform the calculation, a recipient will <br />need the total number of hours worked that are funded by the Recovery Act. The recipient will <br />also need the number of hours in a full -time schedule for a quarter. The formula for reporting <br />can be represented as: <br />Cumulative Recovery Act Funded Hours Worked (Qtr l ...n) = FTE <br />Cumulative Hours in a Full — time Schedule (Qtr 1...n) <br />Example: <br />Assume that a recipient is preparing its first quarterly report and that the recipient's Recovery <br />Act funded work required two full -time employees and one part-time employee working half <br />days for the quarter. Also assume that the recipient's full -time schedule for the quarter is 520 <br />hours (2080 hours in a work -year divided by 4). To convert hours worked to number of FTE for <br />the first quarterly report, aggregate all hours worked and divide by the number of hours in a full - <br />time schedule for the quarter. In this example, full -time hours worked (520 hrs x 2 employees <br />1040 hrs) + part -time hours worked (260 hrs) _ number of hours in a full -time schedule for the <br />quarter (520 hrs) = 2.5 FTE reported in the first quarterly report. Because jobs are reported <br />cumulatively each quarter, this same number of FTE would be reported for the second quarter if <br />the same number of employees worked the same number of hours. <br />Reporting is cumulative across the project lifecycle, and will not reset at the beginning of each <br />calendar or fiscal year. In the example above, the 2.5 FTE reported in the first quarterly report <br />will stay the same through the project lifecycle, assuming the same number of employees work <br />the same number of hours. The table below shows the FTE calculations through the lifecycle of <br />an 18 month project that uses full -time, part-time, and temporary workers. <br />Period <br />Full -Time Schedule <br />3rd qtr <br />520 <br />4th qtr <br />1040 <br />1 st qtr <br />1560 <br />2nd qtr <br />2080 <br />3rd qtr <br />2600 <br />4th qtr <br />3120 <br />Full Time Employee 1 <br />520 <br />1040 <br />1560 <br />2080 <br />2600 <br />3120 <br />Full Time Employee 2 <br />520 <br />1040 <br />1560 <br />2080 <br />2600 <br />3120 <br />Part Time Employee (half time) <br />260 <br />520 <br />780 <br />1040 <br />1300 <br />1560 <br />Temporary Employee (650 hrs.) <br />0 <br />0 <br />130 <br />390 <br />650 <br />650 <br />Total Hours Worked <br />1300 <br />2600 <br />4030 <br />5590 <br />7150 <br />8450 <br />Quarterly FTE <br />2.50 <br />2.50 <br />2.58 <br />2.69 <br />2.75 <br />2.71 <br />35 <br />