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ATTACHMENT B <br />HOW TO APPLY FOR FY 2009 RECOVERY ACT ]AG GRANT REIMBURSEMENTS <br />1. A letter on vour letterhead that includes or states the following <br />A. Your agency's request for reimbursement in the amount of $ <br />B. Against Grant # 2009 -SB -B9 -0271; <br />C. Certification that you complied with all procurement procedures outlined <br />in your agency's procurement manual and financial and administrative <br />requirements set forth in the current OJP Financial guide. <br />D. Name of payee and address of where payment is to be sent <br />E. Letter is to be signed by the person authorized in the JAG Program MOU. <br />2. Required attachments to the letter: <br />A. Your agency is required to submit quarterly Financial Status Report <br />(FSRs) using a Standard Form 269A (SF- 269A). This report reflects the <br />actual federal monies spent, unliquidated obligations incurred, and the <br />unobligated balance of federal funds. The FSR is due at the Sheriffs <br />Department Financial Division no later than 10 days following each <br />calendar quarter, even if you don't have any reimbursement claims. <br />The reporting quarter end dates and due dates are as follows: <br />Qtr. ending 09 -30 -09 due no later than 10/10 <br />Qtr. ending 12 -31 -09 due no later than 01/10 <br />Qtr. ending 03 -31 -10 due no later than 4/10 <br />Qtr. ending 06 -30 -10 due no later than 7/10 <br />B. All invoices and relevant purchase orders pertaining to federal monies <br />spent. <br />C. Time Sheets and part of payroll register showing personnel name or other <br />individual identifier and details of payroll costs claimed, if any. <br />D. Copies of signed check(s) for purchase(s); <br />All of the above documentation must be provided or your claim cannot be <br />processed. <br />Please keen in mind the requirements are outlined in the OMB M-09-21 <br />(Attachment D). Your reports will need to be submitted before the quarter ending <br />dates in order to meet the 10 day deadline <br />If you have any questions please call Yumi Leung at (714) 834 -6674. <br />Send your claim to the Attention of Yumi Leung at 320 North Flower Street Suite 108, Santa <br />Ana, Calif. 92703. <br />