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well as the burden impact on the relevant recipient community before initiating such a <br />requirement or option. <br />Federal agencies that determine that such a requirement is necessary will issue program - <br />specific reporting guidance that is reviewed and approved by OMB before it can be <br />effective. <br />2.9 How should recipients avoid "double counting" in their reports? <br />Prime recipients that decentralize reporting at the prime recipient level and/or delegate <br />reporting responsibilities to sub - recipients must take special precautions to ensure <br />coordinated reporting. The www.FederalReporting.gov recipient reporting solution will <br />consider the last report submitted to be the final submission. <br />Decentralized reportin ag_ t the prime recipient level — In this scenario, the prime recipient <br />does not establish a single point of entry for submitting required data to the <br />www.FederalReporting.gov solution, but it allows for multiple parties at the prime <br />recipient level to enter data. For example, a State may designate a variety of officials at <br />different State departments or agencies to enter relevant information into <br />www.FederalReporting.gov on the State's behalf. In this case, it may be possible that <br />two different State officials inadvertently create separate data records reporting on the <br />same activity. The State recipient is responsible to design and implement a process that <br />prevents this. While prime recipients may find it prudent to register multiple individuals <br />to report in the event the principal designee is not available, it is incumbent on the <br />reporting authority to ensure that report submission responsibility is clearly assigned. <br />Delegation by prime recipient to sub - recipient — As noted in Section 2.3 of this Guidance, <br />the prime recipient has the option of delegating reporting responsibility to the sub - <br />recipient for those data items that relate to sub - recipient activity. If this delegation is not <br />widely and clearly communicated, as well as closely monitored, it may be possible for <br />mistakes to occur whereas both the prime recipient and sub - recipient are reporting <br />separately on the same activity. The prime recipient is responsible to design and <br />implement a process that prevents this. At a minimum, the State must maintain an <br />updated inventory of sub - recipient delegations and crosscheck all data records to make <br />sure no reporting is occurring at the prime recipient level for instances where a delegation <br />has occurred. <br />During the corrections phase of the data reporting process, in other words, after the initial <br />submission on the 10th of the reporting month (See Section 3.2), additional risk for <br />double counting emerges if multiple "users" attempt to correct the same record. <br />Although it will not be possible in the www.FederalReporting.gov solution for a user to <br />create an additional or new record as part of a correction exercise, it is still important that <br />the prime recipient and sub - recipient establish a policy to clearly identify which user is <br />authorized to make correction per award identification number. <br />14 <br />