ORANGE, COUNTY OF SHERIFF'S DEPARTMENT - 2009

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Registration. Reporting recipients and reviewing Federal agencies must be registered as authorized parties prior to submitting or reviewing recipient reports on www.FederalReportinp-.gov. The registration function will be available at www.FederalReporting_gov no later than August 26, 2009. Thereafter, prime recipients, delegated sub - recipients and Federal agencies can register on the website. Prompt registration is encouraged. Since registration requires that prime recipients must be registered in the Central Contractor Registration (CCR) database and that all reporting entities have a D -U -N -S number (see Section 3.5 for more information on the CCR and D -U -N -S numbers), reporting recipients whom do not already meet these requirements should take immediate steps to prepare for registration. See Section 3.4 of this Guidance for further information detailing the registration process. Federal agencies will also need to register to perform their key activities within the system. Registration occurs only once, prior to the first reporting cycle. Prime recipients choosing to delegate reporting responsibilities should notify the affected sub - recipients early to allow them time to register. During days 1 -10 following the end of the quarter, recipients and delegated sub - recipients prepare and enter their reporting information. See Section 3.6 for a description of reporting methods. During this period, the data are considered to be in pre - submission status until explicitly submitted. Recipients using the Web -based form method will be allowed to store draft versions of their reports. Draft versions will only be available to the individual creating the report. Recipients using the spreadsheet or system extracted XML options may store draft versions outside the system on recipient -owned computers or workstations. The data will assume the status of "submitted" and conform with the Section 1512 reporting requirements only when the reporting entity explicitly submits it using the web site functions. Submitted reports will be viewable by the appropriate prime recipient and by the Awarding Agency' 0. Prime recipients and delegated sub - recipients that have not submitted their data reports by the end of the 10th day will be considered non - compliant with the recipient reporting requirements. During days 11 -21 following the end of the quarter, prime recipients ensure that complete and accurate reporting information is provided prior to the Federal agency comment period beginning on the 22nd day. Prime recipients will perform a data quality review as described in Section 4 of this Guidance. Prime recipients are responsible for verifying submitted information for all Recovery funds for which they are responsible, for notifying sub - recipients of reporting errors or omissions, and for ensuring any data corrections are completed in a timely manner. Prime recipients will be responsible for coordinating with sub - recipients on any identified data corrections. To facilitate corrections, the www.FederalReporting.gov solution will provide contact information for the individual who submitted the report including email contact information. After potential pilot testing of the solution, as mentioned in Section 2.6, it may be determined that the recipient reporting solution may not automatically generate email notifications for prime recipient to sub - recipient communications due to the potential volume resulting from computer - generated notifications. 10 Note that "Awarding Agency" is the data field consistent with the data dictionary within the supplemental materials to this Guidance. 17