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<br /> ATTACHMENT B <br /> HOW TO APPLY FOR JAG GRANT REIMBURSEMENTS <br /> 1. A letter on vour letterhead that includes or states the following_• <br /> A. Your agency's request for reimbursement in the amount of $ ; <br /> B. Against Grant Award# 2009-DJ-BX-0033; <br /> C. Certification that you complied with all procurement procedures <br /> outlined <br /> in your agency's procurement manual and financial and <br /> administrative requirements set forth in the current OJP Financial <br /> guide. <br /> D. Name of payee and address of where payment is to be sent <br /> E. Letter is to be signed by the person authorized in the JAG Program <br /> MOU. <br /> 2. Required attachments to the letter: <br /> A. Your agency is required to submit quarterly Financial Status <br /> Report (FSRs) using a Standard Form 269A (SF-269A). This report <br /> reflects the actual federal monies spent, unliquidated obligations <br /> incurred, and the unobligated balance of federal funds. The FSR is <br /> due at the Sheriffs Department Financial Division no later than <br /> 15 days following each calendar quarter, even if you don't have <br /> any reimbursement claims. The reporting quarter end dates and <br /> due dates are as follows: <br /> Qtr. ending 03-31-YY due no later than 4/15 <br /> Qtr. ending 06-30-YY due no later than 7/15 <br /> Qtr. ending 09-30-YY due no later than 10/15 <br /> Qtr. ending 12-31-YY due no later than 01/15 <br /> A helpful hints guide for completing FSRs is available at the DOJ-OJP <br /> website at: http://www.ojp.usdoj.govjfundingfforms htm <br /> B. All invoices and relevant purchase orders pertaining to federal monies <br /> spent. <br /> C. Time Sheets and part of payroll register showing personnel name or <br /> other individual identifier and details of payroll costs claimed, if any. <br /> D. Copies of signed check(s) for purchase(s); <br /> All of the above documentation must be provided or vour claim cannot be <br /> processed. <br /> If you have any questions please call Yumi Leung at (714) 834-6674. <br /> Send your claim to the Attention of Yumi Leung at 320 North Flower Street Suite <br /> 108, Santa Ana, Calif. 92703. <br /> 20A-35 <br /> <br />