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2. DUTIES AND RESPONSIBILITIES OF SAPF <br />A. Organizational Structure <br />SAPF shall maintain a board of directors as may be provided by its articles of <br />incorporation and by-laws. SAPF shall provide that the Chief of Police or his/her designee shall <br />be an ex-officio, non-voting member of the SAPF Board. <br />At its sole discretion, SAPF may appoint an Executive Director who shall act as the <br />primary liaison between the CITY and SAPF, and shall maintain frequent communication with <br />the CITY so that the CITY and SAPF can coordinate SAPF fundraising activities and community <br />activities. <br />B. Membership <br />SAPF is hereby recognized as the official support group for the Police Department, and is <br />authorized to solicit affiliation in its organization based on such status. <br />SAPF may organize and sponsor special events for its members, for the purposes of <br />fundraising, marketing and promotion, educational purposes, and benefit of membership, subject <br />to the approval of the Chief of Police or his/her designee. <br />C. Community Outreach <br />SAPF may conduct community outreach programs that serve to promote public safety <br />and advance the goodwill of the Police Department. The Chief of Police must approve <br />educational activities and materials. <br />D. Marketing and Promotion <br />SAPF will take the lead in public relations activities, including issuing press releases <br />related to membership acquisition, fundraising activities, and special events related directly to <br />SAPF. Such activities shall include, but not be limited to: marketing, advertisement and <br />promotional materials; Public Service Announcement materials, including videos; and <br />production and management of SAPF's Web page. Press inquiries not related directly to the <br />SAPF activities shall be referred to the Chief of Police or his/her designee. <br />E. Use and Distribution of Fundraisin Proceeds and Membership Fees <br />All funds received by SAPF, including the net proceeds of all SAPF fundraising <br />activities, shall be used exclusively for and expended for the benefit of the SAPAAL, Police <br />Department or the Business Emergency Response Team. SAPF shall disclose in all solicitations <br />and membership requests that it is raising funds for the SAPAAL, the police department, the <br />Business Emergency Response Team, and that a portion of the funds will be used for SAPF <br />administrative costs. <br />2 <br />