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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MAY 3, 2010 TITLE: AMENDMENT TO AGREEMENT WITH REDLANDS SOFTWARE FOR GIS PROGRAMMING AND CONSULTING SERVICES CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1st Reading ❑ Ordinance on 2 "d Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and the Clerk of the Council to execute the attached amendment to the agreement with Redlands Software Inc. to provide Geographic Information System programming and technical services to the Public Works Agency in an amount not to exceed $50,000 subject to nonsubstantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency continues to expand the Geographic Information System (GIS) and is working on projects for agencies throughout the City. Programming and technical services are needed to assist with the implementation of these projects. The work to be done includes assisting staff with project design and set -up, programming, and technical database support. The consultant is currently working on redesigning the City's GIS viewer and on translating the recent base map data received from the County. This work is expected to be completed in fall 2010; however the existing agreement will be expended before the assigned work is complete. It is recommended that an amendment to the existing agreement be approved so that the work can be completed without interruption. Redlands Software performs specialized programming and consulting services and was previously selected based on qualifications, past experience and capacity to perform the required work. Redlands Software has performed well and at this time it is recommended that an amendment to the agreement with Redlands Software Inc. be approved for a not -to- exceed cost of $ 50,000 for a total agreement amount of $144,000. 251 -1