Item 18 Agreement with HDR Engineering, Inc. to Conduct the First Street Multimodal Boulevard Study

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City of Santa Ana | First Street Multimodal Boulevard Study RFP NO. 25-029 | B. Services Provided 04 Task 3: Outreach and Engagement To enable a transparent, inclusive, and community-driven design process, HDR proposes a four-phase outreach and engagement approach. This is further detailed in Figure 5 of the Project Approach on page 17. Rather than carrying out a linear outreach strategy, our approach integrates data collection, analysis, and concept development with the outreach process, as summarized in Figure 2 below. In order to successfully deliver the 90% and final plans within the one-year project schedule, we will advance 30% and 60% concept development alongside community engagement efforts and selection of the locally preferred alternative. To start, HDR will present an equity-centered Outreach and Engagement Plan (Engagement Plan), which will be updated and refined in coordination with the City. This Engagement Plan will include a breakdown of audiences and stakeholders, strategies, and communication tools/tactics for each group. 3.1 Targeted Stakeholder Meetings HDR will convene, facilitate, and document meetings with the Stakeholder Group, which will include representatives from City of Santa Ana, OCTA, Caltrans, neighborhood associations, educational institutions, local businesses, and CBOs. The Stakeholder Group will meet quarterly to align with key Project milestones, such as project kickoff/existing conditions, concepts/alternatives development, feedback on alternatives, and final project presentations. Within this broad Stakeholder Group, HDR has identified the following subcategories of participants to which the team will deliver presentations regarding the project: Community Working Group, Neighborhood Groups (wards, neighborhood associations), and City Council. 3.1.1 Community Working Group The HDR team will support a Community Working Group, comprised of local grassroots organizations to help establish strong relationships with key populations. Along with their role in the Stakeholder Group, members of the Community Working Group may host engagement efforts through their respective organization’s work; review and provide culturally competent and linguistically inclusive feedback on educational and communications materials; and/or provide project education and capture feedback from the general public at Community Workshops and Events (Tasks 3.3 and 3.4). While some of this work may occur outside of specific meetings, the Community Working Group will meet at least three times in addition to the quarterly Stakeholder Group meetings throughout the life of the Project. HDR recommends the City identify members of the Stakeholder Group prior to NTP. This can save valuable time and allow the group to quickly engage with the first phase of outreach. HDR has worked with many of the Project’s relevant stakeholders on the OC Streetcar project, and there may be efficiency in transitioning members of this previously formed stakeholder group to this project. Figure 2: Integrated Engagement, Analysis, and Design Approach OUTREACH AND ENGAGEMENT PHASE PHASE 1 May 2025 – June 2025 PHASE 2 July 2025 – September 2025 PHASE 3 October 2025 – December 2025 PHASE 4 December 2025 – May 2026 SCOPE OF WORK TASKEXISTING CONDITION ANALYSIS AND ASSESSMENT OUTREACH AND ENGAGEMENT CONCEPTUAL PLANNING FINAL ENGINEERING Data Collection / Crash Analysis Base Mapping / Field Investigation Website Development Website / Social Media Updates City Council Community Pop Up Events, CBO Meetings, Neighborhood Meetings, Ward Updates Workshop / Design Charrette City Council UpdatesOpen House City Council Opportunities & Constraints Development of 3 Alternatives Alternatives Evaluation Refinements / Feasibility Study Environmental Assessment 30% Design for 3 Concepts 60% Design for Preferred Alt.90% Design 100% Design Preferred Alt. Survey CBO / Stakeholder Updates