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School Bus Services <br />June 17, 2025 <br />Page 2 <br />5 <br />0 <br />9 <br />1 <br />Proposals were solicited, opened on May 1, 2025, and evaluated. Two proposals were <br />submitted by the RFP deadline, were determined to be responsive to the specifications, <br />and met the City’s requirements. An evaluation committee reviewed and rated the <br />proposals according to the criteria listed in the RFP. <br /> <br />Staff recommends awarding an agreement to the highest-ranking firm, JFK <br />Transportation Co., Inc. (Exhibit 1). <br />PRCSA currently utilizes Charter Bus vendors, Elite Executive Charter and Coach Max <br />Corp., to provide transportation services; however for events with smaller attendance <br />rates, it is more cost effective to utilize school bus services. <br />Local Outreach Efforts <br />The Purchasing Division advertised this project on the City’s online bid management <br />and publication system, which directly notified three Santa Ana vendors. One local <br />vendor downloaded the RFP and submitted a proposal for consideration. <br /> <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />Funding is available in the FY 24-25 budget and funding for subsequent fiscal years will <br />be included in the proposed budgets for City Council consideration. <br /> <br />Fiscal <br />Year <br />Accounting <br />Unit-Account # <br />Fund <br />Description <br />Accounting Unit, Account <br />Description <br />Amount <br />FY 24-25 01113230- <br />62300 <br />General Fund PRCSA- Recreation and <br />Community Services-Contractual <br />Services Professional <br />$10,000 <br />FY 25-26 01113230- <br />62300 <br />General Fund PRCSA- Recreation and <br />Community Services-Contractual <br />Services Professional <br />$110,000 <br />FY 26-27 01113230- <br />62300 <br />General Fund PRCSA- Recreation and <br />Community Services-Contractual <br />Services Professional <br />$110,000 <br />FY 27-28 01113230- <br />62300 <br />General Fund PRCSA- Recreation and <br />Community Services-Contractual <br />Services Professional <br />$110,000 <br /> <br />FY 28-29 01113230- <br />62300 <br />General Fund PRCSA- Recreation and <br />Community Services-Contractual <br />Services Professional <br />$110,000 <br />FY 29-30 01113230- <br />62300 <br />General Fund PRCSA- Recreation and <br />Community Services-Contractual <br />Services Professional <br />$100,000 <br /> Total $550,000 <br />  <br />  <br />City Council 15 – 2 6/17/2025