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City of Santa Ana Records Retention Schedule <br />POLICE DEPARTMENT <br />RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION <br />ABC FILES Name of Premises History of ABC locations. Applicafons for ABC <br />license to sell and/or serve alcoholic beverages <br />�DMINISTRA TIVE Employee Accidents Investigations of accidents involving on-duty <br />INVESTIGATIONS (Internal Departmental personnel <br />Affairs Incidents by Type) In-Custody Death Reports Investigations or in-custody deaths <br />In-Custody Injury/Use of Investigations of in-custody injuries and use or <br />Force force <br />K-9 Reports Investigations of K-9 bi1e incidents <br />Officer Involved Shootings Investigations of officer involved shootings <br />APPLICANT FILES By Name Record of applicants not selected <br />APPLICATION PERMITS Food Vendors Ice Cream Application fonns, letters of approval or denial <br />Vendors and miscellaneous correspondence <br />Push Cart Vendors Application forms, letter.; of approval or denial <br />and miscellaneous correspondence <br />Taxi Cab Application forms, letters of approval or denial <br />and miscellaneous correspondence <br />Tow Truck Application forms, letters of approval or denial <br />and miscellaneous correspondence <br />CITATIONS By Citation Number Parking Citations Traffic Citations <br />CITIZEN COMPLAINTS By Employee Name Investigations of alleged employee misconduct <br />DISPOSITIONS (SEARCH By Name Search and seizure documents received from <br />& SEIZURES) court without case numbers <br />EMPLOYEE RECORDS Background File Record of background in1Jestlgalion <br />Medical File Medical information for each employee <br />Personnel File Employment records. i.e. evaluations, pay <br />chang,es. cemmendations, etc. <br />EVIDENCE Latents by Case Number Latent prints obtained from crime scenes <br />Log Books by Case Number Log books for '..Jeginning and final dispositions of <br />all booked evidence items <br />RECORD <br />START DATE <br />Date of Application <br />Date Investigation <br />Completed <br />Date Investigation <br />Completed <br />Date Investigation <br />Completed <br />Date Investigation <br />Comoleted <br />Date Investigation <br />Comoleted <br />Date of Creation <br />Dale or Acceptance <br />or Oenlal <br />Date of Acceptanca <br />or Denial <br />Date of Acceptance <br />or Denial <br />Date of Acceptance <br />or Denial <br />Date of Issuance <br />Date Complaint <br />Completed <br />Date Probation Ends <br />T errninalion of <br />Employment <br />Temiination of <br />Employment <br />Termination of <br />EITlployment <br />Date Obtained <br />Permanent <br />Exhibit J <br />RETENTION REMARKS CUSTODIAN PERIOD <br />Permanent GC 34090 Special <br />Investigations <br />5 Years GC 34090 lnlemal Attairs <br />(IA) <br />5 Years GC 34090 Internal Affairs <br />(IA) <br />5 Years GC 34090 Internal Affairs <br />(IA) <br />5 Years GC 34090 Internal Affairs <br />{IA) <br />5 Years GC 34090 Internal Affairs <br />(IA) <br />J Years GC 34090 Personnel Division <br />2 Years GC 34090 Traffic Division <br />2 Years GC 34090 Traffic Division <br />2 Years GC 34090 Traffic Division <br />2 Years GC 34090 Traffic Division <br />2 Years GC 34090 Traffic Division <br />5 Years PC 832.5; 801.5; Internal Affairs <br />803c EVC1045, GC (IA) <br />12946 GC 34090 <br />2 Years GC 34090 Records Division <br />5 Years Personnel Division <br />30 Years US OSHA 29 CFR Personnel Division <br />191020 <br />2 Years GG 34090 Personnel Division <br />5 Years GC 34090 ID Lab <br />Permanent GC 34090 Evidence Section <br />1 of 4 <br />EXHIBIT 5