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Funding for Two (2) Additional Years for a Learning Management System <br />June 17, 2025 <br />Page 2 <br />next two years. The annual rate for OpenSesame is $42,064 for the next two years. <br />Although the Meridian software services agreement does not have a stated not -to - <br />exceed amount, staff requests authorization to continue using the agreement for an <br />additional two years at the rates noted above. The proposed budget for FY25-26 is <br />sufficient to cover the annual cost for both services. Continuing services for two more <br />years will allow HRD to continue providing a robust and scalable training platform while <br />avoiding disruption to existing learning programs. <br />The City's agreement with Meridian Knowledge Solutions auto renews unless notice of <br />cancellation is provided to the new term. City staff will review service needs prior to the <br />ending of the two year term. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />Funding is included in the proposed FY 2025-26 budget and funding for FY 2026-27 will <br />be included in the proposed budget for City Council consideration. <br />LMS <br />Fiscal <br />Accounting Unit — <br />Fund <br />Fund, Account <br />Amount <br />Year <br />Account No. <br />Description <br />Description <br />2025-26 <br />01109050-66511 <br />General <br />Human Resources <br />$34,005 <br />Fund <br />Services — Software <br />Subscriptions <br />2026-27 <br />01109050-66511 <br />General <br />Human Resources <br />$34,005 <br />Fund <br />Services — Software <br />Subscriptions <br />Total <br />$68,010 <br />OpenSesame <br />Fiscal <br />Accounting Unit — <br />Fund <br />Fund Description <br />Amount <br />Year <br />Account No. <br />Description <br />2025-26 <br />08009052-62120 <br />Liability & <br />Liability & Property Ins - <br />$12,619 <br />Property Ins <br />Safety Program - <br />Fund <br />Training <br />2025-26 <br />08209052-62120 <br />Workers <br />Workers Compensation <br />$12,619 <br />Compensation <br />- Safety Program - <br />Fund <br />Training <br />2025-26 <br />01109051-62120 <br />General Fund <br />Human Resources <br />$16,826 <br />Services - Training, <br />Transportation, Meeting <br />