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Armored Transport Services <br />June 17, 2025 <br />Page 2 <br />Proposals were solicited, opened on April 10, 2025, and evaluated. One (1) proposal was <br />submitted by the RFP deadline, was determined to be responsive to the specifications, <br />and met the City's requirements. An evaluation committee reviewed the responsive <br />proposal and rated it according to the criteria listed in the RFP. <br />Staff recommends awarding an agreement to the only proposer, Fortress Armored <br />Services Company ("Fortress") (Exhibit 1). The proposal submitted by Fortress was found <br />to meet the City's needs, offer the best value, and is appropriate for the services <br />requested. Fortress possesses a strong background and experience, understanding of <br />the scope of work, and value added customer service. A contingency of $9,540 has been <br />included to account for unexpected pickups that may occur throughout the year. This <br />amount also provides flexibility in the event that armored transport services are needed <br />at additional City facilities in the future. <br />Local Outreach Efforts <br />The Purchasing Division advertised this project on the City's online bid management and <br />publication system, which directly notified zero Santa Ana vendors, as there are no <br />armored transportation service providers located in Santa Ana. As a result, six (6) vendors <br />downloaded the RFP packet and one (1) submitted a bid for consideration. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />Funding is included in the proposed FY 2025-26 budget and funding for subsequent fiscal <br />years will be incorporated into future proposed budgets for City Council consideration. <br />Fiscal <br />Accounting Unit <br />Fund <br />Accounting <br />Year <br />— Acct # <br />Description <br />Unit, Acct <br />Amount <br />Description <br />Three -Year <br />Base Term <br />2025-26 <br />01110130-62300 <br />General <br />Contact Services <br />$19,382 <br />Fund <br />Professional <br />2026-27 <br />01110130-62300 <br />General <br />Contract Services <br />$20,163 <br />Fund <br />Professional <br />2027-28 <br />01110130-62300 <br />General <br />Contract Services <br />$20,955 <br />Fund <br />Professional <br />Optional <br />Two -Year Extensions <br />2028-29 <br />01110130-62300 <br />General <br />Contract Services <br />$21,802 <br />Fund <br />Professional <br />2029-30 <br />01110130-62300 <br />General <br />Contract Services <br />$22,671 <br />Fund <br />Professional <br />Grand Total <br />$104,973 <br />