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Janitorial Services at Park Restrooms <br /> July 1, 2025 <br /> Page 2 <br /> 10 Bids received <br /> 0 Bids received from Santa Ana vendors <br /> Local Outreach Efforts <br /> The Purchasing Division advertised this project on the City's online bid management <br /> and publication system, which directly notified eight Santa Ana Vendors. Zero Santa <br /> Ana vendors downloaded the RFP or submitted a bid for consideration. Proposals were <br /> solicited, opened on May 1, 2025, and evaluated. Ten proposals were submitted by the <br /> RFP deadline and nine were determined to be responsive to the specifications and met <br /> the City's requirements. The proposal submitted Z&CJS, Inc. was deemed non- <br /> responsive due to submitting a proposal without required documents specified in the <br /> RFP. An evaluation committee, including Parks and Recreation and PWA staff, <br /> reviewed and rated the proposals according to the criteria listed in the RFP, and the <br /> following summarizes the ranking of all responding firms: <br /> Firm Location Rank <br /> Xanadu Service System Los Angeles, CA 1 <br /> Ultimate Maintenance Services Lawndale, CA 2 <br /> Vested Solutions Palm Desert, CA 3 <br /> Premiere Property Preservation, LLC Van Nuys, CA 4 <br /> Coastal Building Services, Inc. Anaheim, CA 5 <br /> CCS Facility Costa Mesa, CA 6 <br /> Base Hill, Inc. Santa Fe Springs, CA 7 <br /> UBN Enterprise, Inc. Dallas, TX 8 <br /> United Maintenance Services Burbank, CA 9 <br /> Staff recommends awarding an agreement to the highest-ranked firm, Xanadu Service <br /> System (Exhibit 1). Xanadu has provided janitorial services for the City since 2017 and <br /> has demonstrated reliability and responsiveness in providing exceptional value and <br /> tailored services. Xanadu currently provides janitorial services to all facilities owned and <br /> operated by the City not including park restrooms. Xanadu received the highest overall <br /> ranking due to their expert skills, knowledge, and experience to delivering janitorial <br /> services for park restrooms. The proposed agreement includes pricing reflective of the <br /> scope of the agreement and expected level of service to maintain clean and safe public <br /> restrooms throughout our park system. <br /> ENVIRONMENTAL IMPACT <br /> There is no environmental impact associated with the action. <br /> FISCAL IMPACT <br /> Funds are budgeted in the proposed Fiscal Year 2025-26 budget under the following <br /> accounts. Subsequent funding for the renewal options, if exercised, will be included in <br /> the proposed budgets for City Council consideration. <br />